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April 30 2013 Minutes
MINUTES GEORGETOWN COA
Tuesday, April 30, 2013

The Board of the Georgetown COA met on Tuesday, April 30, 2013, noon at First Congregational Church.  The Board was called to order at 12:36 p.m. by Chair Claire Maimone.

Present were: Claire Maimone, Esther Palardy, Chandler Noyes, Diane Prescott, Corona Magner, Jeannine DesJardins, Nancy Thompson, Jean Perley and COA Director Colleen Ranshaw-Fiorello.

The Secretary’s Report for March 26, 2013 was approved with the correction that the COA had had met on February 26, 2013 rather than on February 26, 2012 as incorrectly noted in the minutes.  Treasurer Chandler Noyes’ move to accept the report was seconded by board member Diane Prescott. The report was unanimously accepted.

Correspondence: There was no correspondence to review.

Old Business:
  • As part of the FY14 Budget update, Colleen reported that Annual State of the Town meeting  on Monday April 8 was well-received by other participants. Power point slides noting the COA’s accomplishments and opportunities/challenges in FY13 and goals for FY14 were presented during the meeting.
New Business:
  • The Annual Town Meeting scheduled for Monday May 6, 2013 will include the COA’s $63,348 budget for salaries and $26,508 expense line for a total budget of $89,856.  The annual town meeting warrant also includes a proposed special article related to the COA seeking to increase the town’s tax work-off program by $5,000 in order to expand the program from 20 elder participants to 30 elder participants.  The program will be funded with $15,000 from the town’s overlay account. Colleen will attend the meeting.
  • Corona Magner was appointed to serve as a nominating committee to gather a slate of officers to be presented at the May 28, 2013 COA meeting and elected at the June 25, 2013 meeting. New officers will take office in July 2013.

The Treasurer’s Report:
  • Colleen presented the Treasurer’s report explaining the spending in the COA Expense Line and Formula Grant for March and to-date in April. The report also included payroll information and the amount received in donations for the Council on Aging Gift Account and from participants in the Strength Training and Yoga Classes as well as van participants. Board member Corona Magner’s move to accept the report was seconded by board member Diane Prescott.  Colleen noted that the town is still waiting to receive a $4,998 payment from the state Executive Office of Elder Affairs as the second half of the FY13 Formula Grant. The report was unanimously accepted.
The Director’s Report:
  • Colleen presented the Director’s Report noting March statistics which included General Information Services, Case Management, Home Visits, Reassurance Calls, Medical Equipment, Newsletters mailed, NEET, Congregate Meals, Elder Brown Bag, Van Service, Social Events, Cultural Events, Health Screening, Health Education and Classes. Colleen noted that the Valentine’s luncheon provided by Whittier Regional Vocational Technical High School was well-attended and very successful.  Colleen also noted the success of the recent Alzheimer’s Association Caregivers three-part program.  The van has also seen increased use with new clients participating in group shopping trips.  The COA will honor Robert Jeans on his 100th birthday during the Music Masters concert planned for May 20, 1 p.m. at the First Congregational Church.
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Upcoming events:
  • VNA, Wed. May 1, 10 a.m.
  • Men’s Breakfast with Rep. Lenny Mirra, Thurs. May 2, 9:30 a.m. at Trestle Way
  • SHINE, Monday May 6, 9 a.m.
  • Mother’s Day Breakfast Tea, Wednesday May 8, 9:30 a.m.
  • Life Transition Group with Tom McDonough, Ed.D. Tues., May 14 and May 28, 10 a.m.
  • Music Masters, Monday May 20, 1 p.m.
  • May Birthday Party, Wednesday May 29, 11:30 a.m.
  • Men’s Breakfast with Light Dept. Manager David Schofield, Thurs. June 6, 9:30 a.m. at Trestle Way
  • Michele Ellicks, Registry of Motor Vehicles, Safe Driving Workshop, Thurs. June 11, 10 a.m.
  • Garden Club Tea, Wed. June 12, 1 p.m.
  • Car fit program with Georgetown Police Officer Mark Anderson, TBA
Upcoming meetings:
  • Annual Town Meeting, Monday May 6, 7 p.m.
  • Department Head meeting, Tues. May 7, 9 a.m.
  • ESMV Board of Directors, Lawrence, May 22, 12:30 p.m.
Adjourn: The COA adjourned at 1:12 p.m.  Treasurer Chandler Noyes’ move to adjourn was seconded by Board member Diane Prescott and the motion was unanimously approved.

Next meeting: Tuesday, May 28, 2013, noon at First Congregational Church.

Respectfully Submitted,
Jean Perley, Secretary/Clerk
May 7, 2013