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Board of Park Commission July 21, 2010
Description
Gallatin County Board of Park Commission July 21, 2010
Date
07/21/2010
Location
Board of Park Commission
Time
Speaker
Note
Chair Carol Collins
I. Called to Order.
II. Introduction of New Member & Roll Call. Present were Commissioners Carol Collins, Jill Wilkinson, Jack Clarkson, Rick Fink and Suzie Hockel. (Bill Walton and Kelli Stanley were absent.) Staff present: Coordinator Mike Harris and Recording Secretary Crystal Turner.
III. Public Comment on Items not on the Agenda. Public present was Don and Chris Seifert and Bob Farrington. No comments.
Chair Carol Collins
IV. Approval of Minutes from May 19th and June 16th, 2010.
Jack Clarkson
(Commented he isn't as discerning as Carol, but he didn't find a single typo!) I would move that we accept the minutes [May 19th, 2010] as they were presented.
Rick Fink
Second
Motion passed unanimously.
Chair Carol Collins
June 16th minutes Does anyone have any corrections or changes to the June 16th minutes?
Chair Carol Collins
So, can I have a motion to approve the minutes of June 16th as presented?
Rick Fink
So moved.
Jack Clarkson
Second
Motion passed unanimously.
Chair Carol Collins
V. Public Hearings Regarding the Following Action Items: Election of Officers - Mentioned that this typically happened in January but the bylaws state they should be in July when any new members are seated. Carol is the current chair, Deb was the vice-chair (she did not wish to be reappointed to the Board of Park Commission), and Rick is the secretary/treasurer.
Jack Clarkson
Asked if Carol was still willing to be the Chair (she responded she was). Asked if Rick would be willing to be the vice-chair (Rick said he was). Comments regarding what the secretary/treasurer is responsible for. "That sounds like a job for Suzie! I would nominate Suzie for that. So I would move that we approve the slate by acclamation."
Jill Wilkinson
Second
Motion passed unanimously.
Crystal Turner
Mentioned that Kelli Stanley and Bill Walton called prior to the meeting saying they would not be able to attend tonight.
Mike Harris, Coordinator
Presentation by Gallatin Valley Interconnect on Draft Trails Plan
Chair Carol Collins
Asked if Mike wanted comments from them tonight. Mike said he did not - there is a 30-day comment period which begins today. Carol thanked everyone for all the hard work they put into the draft.
Chair Carol Collins
Approval of License Agreement with Kiwanis Club to Build Picnic Pavilions at the Regional Park
Mike Harris, Coordinator
Presentation/Explanation of what license agreement entails and reviewed the resolution.
There weren't any questions or public comment. Jack stated he reviewed the document and it looked good to him. (Mike explained why we do it this way to Suzie.)
Jack Clarkson
I would move that the Board authorize Carol Collins, our Chairperson, to sign resolution #2010-004.
Jill Wilkinson
Second
Comments/Board discussion regarding signing the license agreement as well - Carol noted dates in the agreement that need to be amended from September 2008 to July 21, 2010.
Motion passed unanimously.
Mike Harris, Coordinator
Explanations to Suzie regarding the Park Commission's authority. Bob Farrington didn't have any public comments.
Chair Carol Collins
Noted there is another error in the license agreement - it still references "Gallatin Friends of Regional Park" and has some extra exhibits that don't seem to be necessary for this one. Discussion regarding recording the license agreement with the site plan only until the work is complete and then it could be amended. Mike agreed and will remove pages 7, 8 and 9 as well as correct the Gallatin Friends of Regional Park to the Kiwanis Club.
Chair Carol Collins
Decision Regarding Designs and Construction Plans for a County Park American Legion Park and State Fishing Access Site (Logan)
Mike Harris, Coordinator
Presentation on screen, explanation of project's current status as well as explanation of the resolution.
Discussion regarding having a sunset clause or specified dates for the project in the Memorandum of Understanding. Mike said in the MOU he entered the dates July 21, 2010 to December 31, 2012.
Jack Clarkson
I would move that the Board authorize Carol Collins, our chairperson, to sign resolution #BPC2010-005.
Suzie Hockel
Second
Motion passed unanimously.
Chair Carol Collins
VI. Discussion Items: Music Fundraiser
Mike Harris, Coordinator
Gave a brief update for Bill regarding music venues and the possibility of a fundraiser.
Chair Carol Collins
Review of City of Bozeman's Tree Memoriam Tree Policy and Work Session to Create a Similar Gallatin County Policy
Rick Fink
He sent the Bozeman Tree Policy to Mike. (Mike mentioned he forgot to forward it to Crystal. Rick will send it to Crystal and the Board could work on this at next month's meeting.)
Chair Carol Collins
May action items follow up: YMCA lease?
Mike Harris, Coordinator
Said he met with the new director and has built a good relationship. They realize nothing was done on their property and they're working on taking care of that. We went ahead and sprayed the bad areas and mowed the rest as well as hayed the property across the street. The YMCA wasn't aware of the lease boundary and how strict it is and will work to improve all of that.
Chair Carol Collins
1000 New Gardens?
Rick Fink & Mike Harris
Discussion regarding foregoing this idea.
Chair Carol Collins
Any VII. Other Business? Mike did not have Subdivision Updates. Any Subcommittee Reports? There were none. There is no Chair Report. There were no Claims/Expenditures sent to Crystal until today so there was not enough time to send it to the Board for review.
Bob Farrington, Gallatin Friends of Regional Parks President.
Thanked Rick and Mike for all their help with the tree planting. Rick asked Bob if all the tiles are up at the Dinosaur Playground. Bob said there are a few more to get up by September 25, 2010.
Chair Carol Collins
VIII. Next meeting would be August 18th. The board planned on not having an August meeting since there isn't much going on. If something important comes up let the board know and we can try to schedule something. However, Carol and Rick will both be gone in August.
IX. Adjourned