Description Gallatin County Commission Offsite Budget Hearing June 12, 2013
Date 6/12/2014 Location County Commission
Time Speaker Note
8:32:12 AM These log notes provide only a part of the official record. The remainder of the official record is in the audio recording of the meeting per Section 2-3-212, MCA. The audio recording is available upon request.
9:01:48 AM Chairman Martineau Call to Order. Present were Commissioners White, Martineau, and Skinner, Finance Director Ed Blackman, Budget Coordinator Justine Swanson, HR Director Cynde Hertzog, Payroll/HR Accounting Coordinator Michelle Bossert, and Acting Clerk to the Board Mary Miller.
9:02:02 AM Finance Director Ed Blackman There was no public comments on any matters within the Commission's jurisdiction.
9:02:16 AM Finance Director Ed Blackman Status after Day One-Status of Revenues and Expenses-Review of 6-11-14 Decisions
9:06:00 AM Discussion and Questions
9:08:59 AM Finance Director Ed Blackman Comments, the real key is whether or not your willing to actually authorize me to increase taxes by the $202,000, that's the start of this whole discussion.
9:09:08 AM Commissioner Skinner I'll move to do that.
9:09:11 AM Commissioner White Second
9:09:15 AM Motion passed unanimously.
9:09:25 AM Discussion between the Commission and Ed Blackman
9:12:37 AM Finance Director Ed Blackman The Victim Witness transfer can be reduced by $25,000 comments, I recommend you authorize $22,589 there.
9:13:09 AM Commissioner Skinner I'll move to do that.
9:13:11 AM Commissioner White Second
9:13:15 AM Motion passed unanimously.
9:13:28 AM Discussion between County Attorney Marty Lambert and Ed Blackman
9:14:53 AM Finance Director Ed Blackman Contract with DES $10,542
9:15:11 AM Commissioner White Make a motion to approve that.
9:15:13 AM Commissioner Skinner Second
9:15:14 AM Board discussion
9:15:24 AM Motion passed unanimously.
9:15:53 AM Finance Director Ed Blackman Sheriff- Promotions at Big Sky and Three Forks
9:16:34 AM Discussion between the Commission and Ed Blackman
9:16:56 AM Commissioner White I'll make a motion to approve both lines.
9:17:01 AM Commissioner Skinner Second
9:17:05 AM Board discussion
9:18:19 AM Motion passed unanimously.
9:18:23 AM Finance Director Ed Blackman Sheriff/Detention- Spectrum Medical contract-recommends using the $30,000 reduction from operating supplies to offset the $48,000 increase
9:19:09 AM Sheriff Brian Gootkin Comments
9:19:50 AM Discussion between the Commission, Brian Gootkin, and Ed Blackman
9:21:39 AM Finance Director Ed Blackman The motion on that, that $30,000 be funded from increase in revenues, decrease in operating supplies and the other $18.000 is new expenses that we will have to take into consideration.
9:21:53 AM Commissioner Skinner I'll move to do that.
9:21:55 AM Commissioner White Second
9:21:57 AM Motion passed unanimously.
9:22:32 AM Finance Director Ed Blackman Sheriff/Detention- Commissary $7,000
9:22:50 AM Discussion between the Commission, Ed Blackman, and Sheriff Brian Gootkin
9:24:14 AM Finance Director Ed Blackman The $7,000 I recommend you approve that.
9:24:17 AM Commissioner White That would be my motion.
9:24:18 AM Commissioner Skinner Second
9:24:19 AM Motion passed unanimously.
9:24:25 AM Discussion between the Commission and Ed Blackman
9:24:51 AM Finance Director Ed Blackman Sheriff- Tires/Auto repairs-equipment not outlay-professional services-travel-training-contracted services-liability insurance from grant-rent-telephone-cellular
9:25:29 AM Discussion between the Commission, Ed Blackman, Sheriff Brian Gootkin, Under Sheriff Dan Springer
9:35:05 AM Commissioner Skinner I would move to do all the stuff on the top, lets separate that.
9:35:09 AM Finance Director Ed Blackman So that would be from tires on down to non core vehicles is what I'd recommend.
9:35:45 AM Commissioner Skinner I would move to do all of those and that really would only, it's only costing $196, right?
9:35:52 AM Finance Director Ed Blackman No, it's costing about $10,000. ($4,600-$5,500-$196)
9:36:05 AM Discussion between the Commission and Ed Blackman
9:36:38 AM Commissioner White Second
9:36:39 AM Motion passed unanimously.
9:36:56 AM Discussion between the Commission, Ed Blackman, Sheriff Brian Gootkin
9:39:14 AM Commissioner Skinner I'll move to do that.
9:39:16 AM Commissioner White Second
9:39:19 AM Motion passed unanimously.
9:39:25 AM Finance Director Ed Blackman Sheriff- Big Sky Repair & Maintenance
9:39:34 AM Discussion between Ed Blackman and Sheriff Brian Gootkin. Ed Blackman recommended removal of these expenses as they were already in the budget as presented. (Repair & Maintenance, gas & oil, and tires)
9:40:32 AM Finance Director Ed Blackman Sheriff- Three Forks Capital Reserves
9:40:47 AM Discussion between the Commission and Ed Blackman
9:40:54 AM Commissioner White I'd make a motion for approval of that line.
9:40:58 AM Commissioner Skinner Second
9:40:59 AM Motion passed unanimously.
9:41:04 AM Finance Director Ed Blackman Sheriff/Detention- Professional services-advertising-travel and training-operating supplies
9:41:28 AM Discussion between the Commission, Ed Blackman, Under Sheriff Dan Springer, and Sheriff Brian Gootkin
9:50:26 AM Commissioner White I will move to approve that $10,000 line for travel and training.
9:50:32 AM Commissioner Skinner Second
9:50:34 AM Motion passed unanimously.
9:50:40 AM Finance Director Ed Blackman Sheriff/Detention- Capital Outlay as Carry Over $91,703
9:50:47 AM Commissioner White I make a motion to approve that.
9:50:59 AM Commissioner Skinner Second
9:51:02 AM Motion passed unanimously.
9:51:05 AM Discussion between the Commission, Ed Blackman, and Sheriff Brian Gootkin
9:54:14 AM Finance Director Ed Blackman Search and Rescue- Operations $7,849-debt service $20,000-capital outlay $100,200
9:54:43 AM Commissioner Skinner I would move to fund all the Search and Rescue requests under their 1 mill.
9:54:49 AM Commissioner White Second
9:54:52 AM Board discussion including Ed Blackman
9:56:53 AM Finance Director Ed Blackman I would suggest that you tell me to fund it based on the estimates and that I'd reduce it by the $89,000 until such time as we actually get cash and know the taxable valuation.
9:57:07 AM Board discussion
9:57:28 AM Commissioner Skinner And that's what my motion was.
9:57:30 AM Board discussion including Ed Blackman
9:57:52 AM Commissioner White Second agrees
9:57:55 AM Motion passed unanimously.
9:58:04 AM Finance Director Ed Blackman Treasurer- Operations $6,374
9:58:14 AM Commissioner White I'll make a motion to approve that.
9:58:16 AM Commissioner Skinner Second
9:58:19 AM Board discussion including Ed Blackman and Treasurer Kim Buchanan
10:02:23 AM Motion passed unanimously.
10:02:29 AM Finance Director Ed Blackman County Attorney- membership dues $3,950 -training $1,950-rent $4,400
10:02:53 AM County Attorney Marty Lambert Comments
10:03:06 AM Discussion between the Commission, Ed Blackman, and Marty Lambert
10:05:40 AM County Attorney Marty Lambert Asked for the $4,400 be eliminated.
10:05:48 AM Discussion between the Commission, Ed Blackman, and Marty Lambert
10:13:34 AM Commissioner Skinner I'm gonna move to deny the membership dues and to pay the training, $1,950 for training.
10:13:43 AM Commissioner White Second
10:13:52 AM Motion passed 2:1. Chairman Martineau opposed.
10:14:04 AM Recess
10:31:19 AM Chairman Martineau Reconvene to meeting.
10:32:03 AM Finance Director Ed Blackman Sheriff/Detention- advertising $2,000-operating and supplies $9,396 + $25,000
10:33:03 AM Discussion between the Commission, Ed Blackman, Sheriff Brian Gootkin, and Accounting Clerk Drew Ellis
10:34:54 AM Commissioner Skinner I would move to do that. (Operating reserves, Advertising, and Operating reserves)
10:35:00 AM Commissioner White Second
10:35:02 AM Board discussion including Ed Blackman
10:35:49 AM Commissioner Skinner I'd move to do that.
10:35:50 AM Commissioner White Second
10:35:56 AM Finance Director Ed Blackman I am going to add in that professional services 24/7 $500., forgot to put that as a recommendation and you need to deal with that too.
10:36:13 AM Motion passed unanimously.
10:37:17 AM Finance Director Ed Blackman Court Services- operational contract $10,542- professional services $8,000- building maintenance $1,850
10:37:57 AM Discussion and Questions
10:38:37 AM Court Services Steve Ette Comments, submitted a summary of requests labeled Exhibit 6-12-14, #A.
10:44:04 AM Discussion between the Commission, Ed Blackman, and Steve Ette
10:46:31 AM County Attorney Marty Lambert Comments
10:48:21 AM Commissioner Skinner Move to approve those 3 items with the $11,500 increased revenue.
10:48:28 AM Commissioner White Second
10:48:32 AM Motion passed unanimously.
10:49:00 AM Finance Director Ed Blackman DES- Capital Building $2,500
10:49:23 AM Emergency Management Director Patrick Lonergan Comments
10:50:29 AM Discussion and Questions
10:51:15 AM Commissioner Skinner I would move to fund this with cash.
10:51:20 AM Commissioner White Second
10:51:26 AM Motion passed unanimously.
10:51:38 AM Finance Director Ed Blackman Fair- Recommends that it be funded at 1.64 mills.
10:53:06 AM Discussion and Questions
10:55:31 AM Fairgrounds Director Sue Shockley Comments
10:59:55 AM Fairgrounds Operations Manager Dennis Voeller Comments
11:00:36 AM Discussion between the Commission, Ed Blackman, and Sue Shockley
11:04:02 AM Commissioner Skinner I'll move to fund the Fair at 1.64 mills.
11:04:08 AM Commissioner White Second
11:04:16 AM Motion passed unanimously.
11:04:29 AM Finance Director Ed Blackman GIS- lost $5,000 in grant revenue-remove $4,000 in temporary salaries and contracted services to offset the $5,000 reduction, reducing it by $12,000, so they then put $2,000 into reserves for future replacement of a plotter- recommends approving all 4
11:05:20 AM Commissioner White That's my motion to approve all that.
11:05:21 AM Commissioner Skinner Second
11:05:26 AM Motion passed unanimously.
11:05:40 AM Finance Director Ed Blackman Finance- reducing start up budget of $52.00
11:05:56 AM Commissioner Skinner Move to approve.
11:05:58 AM Commissioner White Second
11:06:02 AM Motion passed unanimously.
11:06:05 AM Finance Director Ed Blackman ITS- operational costs $15,444
11:06:22 AM ITS Director Peter Martinson Comments
11:07:23 AM Discussion and Questions including Peter Martinson
11:10:07 AM Commissioner White This line 1544 would be $10,000
11:10:10 AM Finance Director Ed Blackman Yes
11:10:11 AM Commissioner White That would be my motion.
11:10:12 AM Commissioner Skinner Second
11:10:17 AM Motion passed unanimously.
11:10:28 AM Finance Director Ed Blackman West Foundation transport- $4,000 increase for insurance and cost of fuel
11:11:36 AM Discussion and Questions
11:12:17 AM Commissioner Skinner I'd move to increase their budget by $2,000.
11:12:20 AM Commissioner White Second
11:12:37 AM Motion passed unanimously.
11:12:54 AM Finance Director Ed Blackman Bridge $100,000 and the increase in Detention (L&J) expansion carryover- recommends removing bridge replacement from this approve the expansion and carryover
11:13:30 AM Discussion and Questions
11:13:54 AM Commissioner White I'll make a motion to do that.
11:13:57 AM Commissioner Skinner Second
11:13:59 AM Board discussion including Ed Blackman and Road & Bridge Superintendent Dave Fowler
11:17:00 AM Motion passed unanimously.
11:17:04 AM Finance Director Ed Blackman Detention Center- expansion $860,907 CIP
11:17:50 AM Commissioner White My motion is for that.
11:17:56 AM Commissioner Skinner Second
11:18:07 AM Motion passed unanimously.
11:18:11 AM Finance Director Ed Blackman Comments
11:19:31 AM Recess
1:15:34 PM Finance Director Ed Blackman Reconvene to meeting. Recap
1:16:13 PM Discussion and Questions
1:18:52 PM Finance Director Ed Blackman Special Districts- 3 Fire Districts are asking for mill levies greater than what is statutorily allowed
1:19:20 PM Discussion and Questions
1:19:41 PM Finance Director Ed Blackman Conservation District- asking for their 1 mill that is not statutorily allowed
1:20:19 PM Discussion and Questions
1:21:17 PM Finance Coordinator Justine Swanson Handed out Special District Fund Balance Sheet - Millage Requirements labeled Exhibit 6-12-14, #B
1:21:19 PM Discussion between the Commission and Ed Blackman
1:24:01 PM Discussion between the Commission, Ed Blackman, and Road & Bridge Superintendent Dave Fowler including discussion regarding the $20,000 for the 16 Mile Bridge
1:29:28 PM Commissioner Skinner I would move to fund that $20,000 for the 16 Mile bridge out of newly taxable, as long as there is a match from the community to fund the balance.
1:29:46 PM Commissioner White Second
1:29:51 PM Board discussion including Dave Fowler and County Attorney Marty Lambert
1:35:25 PM Motion passed unanimously.
1:35:36 PM Discussion between the Commission and Ed Blackman
1:36:42 PM Commissioner Skinner I would move that Ed balance the budget by using estimated cash to fund one time purchases that we agreed to fund.
1:37:02 PM Commissioner White Second
1:37:11 PM Motion passed unanimously.
1:37:22 PM Discussion between the Commission, Ed Blackman, Finance Coordinator Justine Swanson, Road & Bridge Superintendent Dave Fowler, HR Director Cynde Hertzog, and Health Officer Matt Kelley
1:51:45 PM Meeting adjourned.
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