Description Gallatin County Commission Meeting Minutes Summary Journal No. 51 September 18, 2012
Date 09/18/2012 Location County Commission
Time Speaker Note
8:39:48 AM These log notes provide only a part of the official record. The remainder of the official record is in the audio recording of the meeting per Section 2-3-212, MCA. The audio recording is available upon request.
8:59:54 AM Chairman White Call to Order, Moment of Silence, Pledge of Allegiance. Present were Commissioners White and Skinner, Deputy County Attorney Chris Gray, and Acting Clerk to the Board Mary Miller. Commissioner Murdock is excused.
9:00:39 AM Chairman White Announcement: Reminder to the public that the meeting is being recorded, televised live by Opticom Communications and streamed over the internet.
9:01:05 AM Chairman White There was no public comments on any matters within the Commission's jurisdiction.
9:01:38 AM Acting Clerk to the Board Mary Miller Read the consent agenda as follows: 1. Approval of Claims 2. Approval of Contract(s): Montana Wool Growers Association ($931.00); Montana Stock Growers Association ($12,175.00); Grant Award Contract from the Montana Board of Crime Control for the FY13 Victim Witness Assistance Program ($40,373); Grant Award Contract from the Montana Board of Crime Control for FY 13 Operation Freedom From Fear Program ($52,939); Cretex Concrete Products West, Inc. for Procurement of Bridge for Airport Road ($107,715.60); and Yellowstone Development - FY 13 Snow Plowing RID #395 ($55,000)
9:02:45 AM There was no public comment.
9:02:56 AM Commissioner Skinner I move to approve the consent agenda.
9:03:00 AM Chairman White Second
9:03:00 AM Motion passed unanimously.
9:03:20 AM Chairman White Board Appointment(s): Board of Park Commission
9:04:31 AM There was no public comment.
9:04:42 AM Commissioner Skinner I'll move to transition Suzie Hockel from an At-Large position to the Belgrade Representative position and to appoint Robert Farrington to the At-Large position.
9:04:55 AM Chairman White Second
9:04:59 AM Motion passed unanimously.
9:05:17 AM Chairman White Proclamation Declaring September Thriving Community Month
9:05:34 AM Robin Kelley & Cate Wiggins Presentation
9:07:44 AM There was no public comment.
9:08:01 AM Commissioner Skinner Read the Proclamation into record.
9:09:11 AM Commissioner Skinner I would move to approve this proclamation to name September in Gallatin County Thriving Community Month.
9:09:21 AM Chairman White Second
9:09:24 AM Board discussion
9:09:43 AM Motion passed unanimously.
9:09:55 AM Chairman White Bid Award Recommendation for Replacement of the Roof of the Fairgrounds Indoor Arena
9:10:05 AM Procurement Officer Nick Borzak Recommends the County enter into contract with Summit Roofing in the amount of $89,725.00.
9:10:26 AM Discussion and Questions
9:11:14 AM There was no public comment.
9:11:24 AM Commissioner Skinner I'd move to award the indoor arena roof bid to Summit Roofing for $89,725.00.
9:11:34 AM Chairman White Second
9:11:36 AM Motion passed unanimously.
9:11:42 AM Chairman White Construction Bid Opening for Churchill Sidewalk CTEP Project Federal Aid #STPE16(87)UPN7746
9:11:56 AM Grants and Projects Administrator Larry Watson Presentation, opened the following bids: Knife River-Belgrade, Montana Contractor #10089, Special Fuel Use Contractors License #050881-SU, base bid $88,414.00, Alternate #1 bid $46,125.00 and AV Construction, Inc-Bozeman, Montana Contractor #157351, Special Fuel Use Contractors License #058717-SU, base bid $80,657.40, Alternate #1 bid $43,201.20. Both bids included a 10% bid bond and acknowledged Addendum #1. Bids will be taken under advisement and scheduled for award recommendation at the Commission Monday morning meeting.
9:18:06 AM Discussion and Questions
9:18:21 AM There was no public comment.
9:18:30 AM No action taken.
9:18:35 AM Chairman White Public Hearing and Decision on a Resolution Canceling the September 25, 2012 Public Meeting Due to the Montana Association of Counties Annual Conference
9:19:26 AM There was no public comment.
9:19:32 AM Commissioner Skinner Move to approve Resolution #2012-087.
9:19:36 AM Chairman White Second
9:19:39 AM Motion passed unanimously.
9:19:51 AM Chairman White Approval of Contract with Montana Department of Transportation for Temporary Access Easement on the Hugo Schmidt Conservation Easement
9:20:01 AM Open Lands Board Mike Harris Presentation
9:21:06 AM There was no public comment.
9:21:13 AM Commissioner Skinner Move to approve the contract.
9:21:16 AM Chairman White Second
9:21:19 AM Motion passed unanimously.
9:21:29 AM Chairman White Public Hearing and Decision for Preliminary Plat Approval for the Jack Rabbit Business Park Major Subdivision, Four Corners Zoning District
9:21:47 AM Planner Tom Rogers Staff report
9:28:36 AM Discussion between the Commission, Tom Rogers, and Deputy County Attorney Chris Gray. The following change was suggested by Tom Rogers for Condition #1 on page 15 of the staff report to read as follows: "1. Baxter Road on the east side of Jackrabbit Lane shall be constructed to include eastbound turn lane with a storage length of 100 feet with the intersection of Road A. MDT and Gallatin County Road & Bridge Department shall review and approve these roadway improvements prior to construction and shall provide written verification prior to final plat approval of Phase 1."
9:40:38 AM Richard Smith, RJ Associates, Inc. Presentation on behalf of applicant Jim Ryffel, submitted a comparison of turn lane options on Baxter Lane labeled Exhibit A, Item #7. An error was pointed out in condition #38(d) and should read as follows: All lots accessed by the interior subdivision road shall be limited to one driveway access. Each access shall be at least one hundred twenty-five (125) feet from the intersection with Highway 85 and Baxter Lane East.
9:56:12 AM Discussion between the Commission, Richard Smith and Tom Rogers. It suggested that Condition #15 be deleted and replace it with Conditions #1 & #2 as recommended by the Planning Board.
9:58:49 AM There was no public comment.
9:59:14 AM Planner Tom Rogers Suggested adding the following sentence to the end of Condition #40 to read: "The RID may not include improvements other than improvements to transportation, water, waste water, and parkland systems."
10:00:12 AM Discussion between the Commission, Chris Gray, Tom Rogers, and Richard Smith.
10:08:09 AM Closed public comment.
10:08:13 AM Board discussion including Chris Gray, Tom Rogers, and Richard Smith. Richard Smith requests that Condition #1 suggested by the Planning Board read as follows: "Subdivider shall install an eastbound turn lane with a storage length of 100 feet on Baxter Road East at the intersection with Road A for Phase 2, as defined in the recommendations of the Traffic Impact Study."
10:18:39 AM Commissioner Skinner I'll move to approve the subdivision with suggested conditions except for the following, to strike #15, put in Planning Board recommended language with the changes that Tom put in and the changes that the applicant just read into record about Phase 2, striking Condition #40, striking Condition #35, and changing the typo error in Condition #38.
10:19:18 AM Chairman White And that typo would convert it to 125?
10:19:22 AM Commissioner Skinner Yes
10:19:29 AM Chairman White Second
10:19:37 AM Board discussion/Findings
10:21:56 AM Motion passed unanimously.
10:22:05 AM Chairman White Public Hearing and Decision on a Request for a Boundary Relocation Exemption from Subdivision Review outside a Platted Subdivision for Scoffield/Huempfner
10:22:18 AM Discussion between the Commission and Deputy County Attorney Chris Gray. Both Regular agenda Items #8 and #9 will be heard together.
10:22:35 AM Chairman White Public Hearing and Decision on a Request for a Lot Aggregation Exemption from Subdivision Review outside a Platted Subdivision for Scoffield/Huempfner
10:22:45 AM Deputy County Attorney Chris Gray Comments, including the Commission and Planner Tom Rogers
10:23:42 AM Planner Tom Rogers Staff report
10:27:20 AM Jonathan Roen, Roen, Inc., & Attorney Lee Stokes Presentation of behalf of applicants Don Scoffield Irrevocable Trust and Michael Huempfner. It was noted that Jonathan Roen approached the dais to point out to the Commission the maps labeled Exhibit A, Item #8 and #9. No one in the public saw the notations as indicated.
10:36:39 AM There was no public comment.
10:37:07 AM Deputy County Attorney Chris Gray Comments
10:39:19 AM Discussion between the Commission, Chris Gray, and Lee Stokes. It was agreed that these decisions will be continued to a date unspecified.
10:46:01 AM Commissioner Skinner I'll move to continue these two items to a date unspecified.
10:46:05 AM Chairman White Second
10:46:10 AM Motion passed unanimously.
10:46:14 AM Discussion between the Commission, Tom Rogers, and Lee Stokes
10:46:54 AM Meeting adjourned.
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