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April 21, 2010
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  Gallatin County DUI Task Force

Members
Jeremy Ewan, MSU PD
Aaron Buczuk, Three Forks PD
David Keen, Belgrade PD
KC McLaughlin, citizen member, Secretary
Shanda Smith, citizen member, City/County Health
Stephen Scott, citizen member
Bob Larson, citizen member
Terry Dutro, citizen member
Jason Karls, ADSGC
Amanda Diel, ASMSU

Jenna Caplette, Coordinator

Guests
Tom Schwartz, NPS
John Gulas, NPS
Brenda Simmons, Institute for Public Strategies
Doug Lieurance, GCSO
Cody Lieruance
Rick Reese, citizen
Eric Brown, Community Committee Head, ASMSU

Introductions

Public Comment: Rick Reese introduced himself. He interested in membership in the DUI Task Force.

Minutes from March: Motion to approve the minutes Bob, second by Jeremy. Passed.

New Busineen

  • Former Chair Stephen Scott agreed to chair the meting while Cherie is out of state.  
  • ASMSU: Amanda Diel introduced Eric Brown, the community coordinator from ASMSU. He will be the contact person at ASMSU.
  • Public Information and Education Advisory Group: Rather than calling our effort “marketing” a resource person in Highway Traffic Safety suggested it should more accurately be called PI&E since DUI Task Forces are charged with public education. Mark has agreed to head this up this and would like a group of about 3 people.  Shanda has volunteered to participate.
  • Jason and K.C. reported on the Swimming Upstream Awards. People were very happy and honored to receive their awards. The entertainment was well-received and included  a teen and the Prevention Specialist from Livingston. There was a lot of participation from West Yellowstone. Doug commented that the Half Moon Saloon owner brought several employees with her to accept the award.  Jenna said one of her goals for the evening was that it would outgrow the venue and it did. For much of the evening, it was standing room only.
  • Interim Legislative Committee: Jenna attended April 5th for the presentation on the 24 /7 program out of South Dakota. It’s a program that has been very successful in reducing recidivism with DUI and other alcohol-related offenses. In May, Lewis and Clark County will roll out a 24/7 program there. Larry Jent is now on the Interim Committee and agreed to attend the Task Force’s June meeting. Jenna met with Lorelle Demont from Traffic Safety for lunch, and to review the 2008 April/May stats to for improved presentation.
  • The annual state DUI Task Force meeting and Strategic Planning training were held April 14 & 15th in Helena. Terry gave a brief overview of the entire meeting. On the evening of the 14th, Jenna attended a meeting to from a state task force consortium to unify Task Force voices on potential legislation and policy issues. Stephen presented on the day of strategic planning where he, Terry and Jenna learned about a systematic approach to running a task force using long/short term goals.  
  • Because Terry mentioned it had been discussed at the meeting, Shelly from ADSGC gave a brief overview of the new ACT curriculum for the state of Montana that will be implemented July, 1st.  The program has proven effective in other states and includes workbooks and motivational interviewing to individualize the class for each participant.  
  • Jenna drafted an interim plan for fiscal 2011 while attending the Hopa Mountain Board training in late March. She will send it out to the members before the next meeting. The Hopa Mountain training was excellent, highlighting best practices for boards. Jenna said it was a wake up for her to find how out of date the format for the Task Force is and how much room for improvement exists. And it was exciting to have access to information about best practices and handouts with formats for improving documents, planning, etc.
  • Facilitators:  Because Cherie could not attend this meeting, Jenna presented on facilitators. She found two good candidates, both with extensive experience.
  • Beki Brandborg from Helena was recommended by a member of the staff at Highway Traffic Safety. Shelly has worked with her as well.  Brandborg did not send a proposal but discussed her services over the phone with Jenna. She suggested Task Force members Google her name to find out more about her work. Brandborg would meet in a conference call with a committee of Task Force members and the coordinator to discuss what each wants out of the meeting.  Members may also contact her individually via email or phone. Out of that discussion she would create an agenda. She would then facilitate a strategic planning meeting. After the meeting she would write thorough notes from the process, and then create a strategic plan.  She charges $1400 for that process.
  • Terry Profota with Sage Solutions in Bozeman, was one of the two facilitators for the board training Jenna attended. She works with the Montana Non-profit Association. After a phone conversation with Jenna, Profota created a work contract to clarify her services. She would offer 4 to 6 hours of pre-strategic planning meetings with selected staff and board members; a Strategic Planning Survey to Task Force Members and compilation of results; 1 hour training on board roles and responsibilities for effectiveness; and 2.5- 3 hours of strategic planning facilitation with full board for $1300 to $1500.  
  • After listening to what Jenna thought the Task Force might need, Profota included a follow up Mentoring Proposal to provide six months of ongoing support in attaining the agreed upon goals from the strategic planning process and in creating effective organizational infrastructures. That would include: two 45-minute consultations per month; limited e-mail correspondence and research during the contract period at no extra charge; and access to Sage Solutions’ Board Infrastructure templates for $250 a month with a 6 month contract.  
  • Though in March the Task Force approved using the $1650 not spent on the LifeSavers conference for facilitation ($1700 less a $50 registration cancelation fee) and agreed to choose a facilitator at this meeting; Stephen urged the group to wait for a vote until next month when more members can be present. In the meantime, members are encouraged to view these women online and check their credentials.
  • As a wrap up to the planning conversation, Jenna said she had received an email after the Strategic Planning training saying the state is expecting Task Forces to use skills learned in that training to streamline (simplify) their plans. Plans are due to the state by June 6th. Jenna said she had told state that the Task Force would submit an interim plan until our strategic process is complete.
Finances

  • $1500 for the previously approved mini grant for the community mediation center for a research project on the efficacy of their MIP panels.  Motion by Jeremy, second by Dave. Approved.  
  • $267.50 mini grant for UV key chains to the Adolescent Resource Center. Motion by Jeremy, second by Dave. Approved.
  • PBT mini grant from West Yellowstone PD was tabled until the next meeting.
  • $1000 mini-grant to ADSGC for the Criminal Justice Coordinating Council’s Recidivism Committee. The Committee is bringing in a group from South Dakota on May 4, 5, 6th to present on successful projects taken on in Rapid City and the state to address recidivism. Because the event is upcoming, the grant needs to be voted on immediately. Shanda makes a motion to suspend the usual time frame for mini-grants and to allocate $1000 for ADSGC, second by Terry. Approved.
The meeting adjourned at 7:15 PM.