GEORGE HOLMES BIXBY MEMORIAL LIBRARY
Minutes of the meeting of the Board of Trustees
04 September 08
Attending: Andy Paul, Chair, Hibbard, Hunter, Normile and Petrovik; Alternates Bohnsack and Roche; Director Carol Brock. From the public: Polly Freese
The meeting was called at 7:05. The minutes of the August meeting were amended to delete “Andy had found” in the next to last paragraph and substitute “Maureen vonRosenvinge had provided.” Thus amended, the minutes were accepted.
The treasurer’s report for July and August was reviewed, approved and placed on file for audit. On motion made and seconded, it was unanimously
VOTED: To accept with gratitude gifts in July and August from Dawidoff and Hunter/Valentine totaling $100.
Paula shared an invitation to Waddell & Reed’s customer appreciation fest on September 18th. Wm Cannon’s bill for consultant services is included under Kuhn Riddle’s fee. $83K from Baybutt/Kuhn Riddle has been paid from Town Trust Funds. Question about payment of Foundation gift for lighting; Mike will follow up with McAuley.
Announcements: We are hosting the Community Supper on November 6th. Our regular meeting will probably be a tad late, but can follow. Mike will plan the menu with all others participating. Andy will check to see if the News underwrites the cost of food.
Librarian’s Report: All goes well. School is back and Carol is checking the new bus route. Sirkha is still out; Susan will be back tomorrow. A book discussion group will meet on October 9th. NO one, not one person attended the Women and Finances program offered in August. MvonR had a great program prepared; publicity was not adequate and August is probably not the best month for adult programs. Carol recommended furniture from Sky Light Design and Nancy recommended bookcases and round table from the LLBean catalogue. Carol will pay for our PO Box from the postage budget.
Total patronage for August was 449: Adult fiction 204, non fiction 48; Children’s fiction 235, non fiction 8; Magazines 68; Audio books 27 adult, l juvenile; Videos 14 children’s.
We had three new patrons.
Project update: Mostly on schedule. Geothermal has not been awarded and that is slowing some electrical and interior work. The Board chose “providence olive” as color for exterior paint on the building.
Fund Raising: A letter for broad mailing was edited and approved for mailing at the end of September. The Town’s Tax Collector should have a mailing list. Nancy will send a “heads up” note to 12 earlier donors who have made specified gifts. Possible garden tour was discussed; Paula to follow up. Possible raffle (#1 library card, first elevator ride) was discussed; Nancy will follow up. We should have a pre-opening for donors.
Public comment: Polly suggested that a broad mailing with no personal approach was only fodder for the circular file. We will make every effort to personalize.
There was no further business. The meeting adjourned at 8:35.
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