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TOWN OF FARMINGTON
BOARD OF SELECTMEN
PUBLIC MEETING MINUTES
Monday, August 16, 2010
356 Main Street, Farmington, NH
Selectmen Members Present: Paula Proulx, Gerry McCarthy, Charlie King, Gail Ellis and Joan Funk.
Town Staff Present: Interim Town Administrator Alan Gould and Town Clerk Kathy Seaver
Public Present: Christopher Neal
Chairman Proulx called the meeting to order at 5:01pm.
Gail Ellis motioned to go in non-public under RSA91A.3.lI. (b), 2nd Joan Funk. Roll call – Paula Proulx (yes), Gail Ellis (yes), Charlie King (yes), Gerry McCarthy (yes) and Joan Funk (yes).
The Board came back into public session at 6:14pm. Paula announced that the minutes from the non-public meeting the Board just had are sealed.
- Search for Farmington Boston Cane Recipient:
Paula announced that the Town is looking for its oldest citizen over age 98 to receive the Boston Cane and any with such information should contact the Municipal Offices.
- Joan Funk, on behalf of Steve Dean, asked if the CAP Office can use the 2nd floor of the Old Courthouse to put together the Thanksgiving and Christmas baskets. Charlie asked if the Town has publicized this space for rent to find another tenant. Joan further explained that at this time this request is for a one time use for this year while the space is vacant. Joan commented that the stairs are a concern and she would like to know who would be using the stairs to prepare the baskets. Gerry commented that he is still concerned that the Town donated this space because it was for Farmington residents and now it is an area office and the Town receives no compensation from the neighboring towns. Alan will invite a representative from the CAP office to the
next board meeting to answer some of these questions.
- Mr. Christopher Neal questioned as to whether or not he will be issued his Hawkers and Peddlers License to run his corn and vegetable stand at 257 NH Route 11 in the Denny’s upper parking lot. Alan explained that the Police Chief forwarded a memo to the Board in regards to his concern with the traffic and noted there have been three car accidents in the immediate area over the past three years. Paula stated that there was a Hawkers and Peddlers license approved for this same site last year and she asked the question about the traffic concerns and all the department heads had no concerns. Mr. Neal explained that he places a sign on both sides of the road a significant distance away so that patrons are aware of the truck stand before they come up to it. Gerry suggested that Mr. Neal should contact the Police Chief and discuss the concerns so that he might be willing to sign off on the license because he would not be comfortable approving without the Chief’s approval. Alan
suggested this discussion also be held with the Chief next Monday after Mr. Neal discusses the concerns with the Police Chief.
- Joan Funk motioned to accept the public minutes of 7-26-10 as written, 2nd Charlie King. Motion carried as written.
- Joan Funk motioned to accept the non-public minutes of 7-26-10 part A as written, 2nd Charlie King. Motion carried with all in favor.
- Charlie King motioned to table the non-public minutes of 7-26-10 part B as written, 2nd Gail Ellis. Motion carried with all in favor.
- Joan Funk motioned to accept the public minutes of 8-4-10 as written, 2nd Charlie King. Motion carried with all in favor.
- Joan Funk motioned to accept the non-public minutes of 8-4-10 part A as written, 2nd Charlie King. Motion carried with all in favor.
- Joan Funk motioned to accept the non-public minutes of 8-4-10 part B as written, 2nd Charlie King. Motion withdrawn.
- Joan Funk motioned to table the non-public minutes of 8-4-10 part B until the non-public session of tonight’s meeting, 2nd Gail Ellis. Motion carried with all in favor.
- Joan Funk motioned to accept the public minutes of 8-9-10 as amended, 2nd Gail Ellis. Motion carried with all in favor.
- Joan Funk motioned to accept the non-public minutes of 8-9-10 part A, 2nd Gail Ellis. Motion withdrawn.
- Charlie King motioned to table the non-public minutes of 8-9-10 part A until the non-public session tonight, 2nd Joan Funk. Motion carried with all in favor.
- Joan Funk motioned to accept the non-public minutes of 8-9-10 part B as amended, 2nd Charlie King. Motion carried with all in favor.
- Joan Funk motioned to accept the non-public minutes of 8-9-10 part C as amended, 2nd Gail Ellis. Motion carried with all in favor.
- Single Stream Recycling Contract:
- Alan explained that he spoke with Town Counsel and their response that this agreement was reviewed by them for several other communities and they would be happy to answer any questions the Board may have. The Board reviewed the “termination of agreement” sections that were added to the revised contracts and they would like a better understanding of what this means. Alan will review the minutes of the town meeting and the contract to ensure the contract is in the best interest of the town. Gail asked Alan to have town counsel review this termination section because initially it was offered that termination could be completed by the town at any time for any reason and this does not appear to be what the contract states now.
- Consideration of Fuel Bids – Alan informed the Board of the fuel bids that were received and they are as follows;
Heating Oil #2 Diesel Gas
CN Brown Citgo Rack +$.195 Citgo Rack +$.22
Pedal truck $2.5884
Transport $2.4494
Irving $2.4700 Irving Rack +$.10
Alan explained that he is also aware of another option of purchasing the fuel through a broker though he is still investigating further for more information. Basically with this type of program the Town would purchase a lump sum of fuel through a broker at one set price and then work out the details of delivery.
Alan then stated that he is concerned with one section of the Irving bid that states if the Town does not purchase at least 95% of the estimated amount then the Town will be liable for the difference.
- Local Government Center Legislative Policy Conference – The LGC has requested the Board vote a position on each proposal. Alan stated that he reviewed the policies and finds that historically these policies are reviewed in great detail to ensure the protection of municipalities by NHMA. The Board reviewed the retirement structure policies and questioned how these will be carried out.
The Board was in favor of supporting numbers 1 (f), 3, 4, 6, 7, 8, 9, 12, 13, 14, 15 (2 and 3), 16, 18, 19, 20, 21, 22 (2-7, 9-12, and 14), and 23 (2-7, 9 and 10) and then take no position on 10, 11, 22 (15), and 23 (1 and 8). The remaining items were opposed by the Board.
- The Board discussed that the Teens in Ministry requested the use for 8/28 which is Hay Day because the lot is used for parking.
- Gerry McCarthy motioned to approve the facilities use for a carwash for the Farmington Youth Baseball for 8-21-10, 2nd Charlie King. Motion carried with Joan Funk abstaining because she has a relative who is affiliated with the youth baseball.
- Charlie King motioned to not honor the facilities request for the Teens In Ministry because the date is in conflict with Hay Day, 2nd Gerry McCarthy. Motion carried with all in favor. It was noted that the church can submit another day for approval.
- Paula informed the Board that a response came in from NHDOT regarding the road swap. The Board wanted to ensure that the proposal agreed upon by NHDOT is what the Town agreed to with Joel when he wrote the counter proposal. Alan will meet with Joel to review the counter proposal and ensure the map and proposal are consistent and then bring it back to the Board.
- Alan informed the Board that the State will not be selling any property along Rte. 11 until they have made some traffic safety investigations.
- Alan reported that he is still working with the resident whose property was taken by the Town and he should have a more concrete plan by next week.
- Alan reported that Therese Healey gave her resignation effective 8-24-10.
- Alan has spoken with Keith Hussey and would suggest the Board allow him to have a town phone so that he is reachable throughout the day.
- Charlie asked for an explanation as to why the Animal Control Officer has been busier transporting animals and if there is a certain reason for this. Charlie would like Alan to speak to the Police Chief regarding his request/concern for the Animal Control Officer’s vehicle. He would also suggest the Police Department create a public notification on the “hidden” cameras in town that have been “catching” some illegal dumping in town.
- The Board agreed to table this until next week.
At 8:50pm, Gail Ellis motioned to go in non-public session under RSA 91A.3.II (b), 2nd Charlie King. Roll call – Paula Proulx (yes), Gerry McCarthy (yes), Gail Ellis (yes), Charlie King (yes), and Joan Funk (yes).
At 9:50pm the Board came back into public session and Paula announced that the minutes from the non-public session the Board just came out of were sealed.
Paula Proulx motioned to appoint Nora Varney to the Deputy tax collector position at $15.00/hr effective August 30, 2010, 2nd Joan Funk. Motion carried with all in favor.
At 9:53pm, Charlie King motioned to go in non-public session under RSA 91A.3.II (e), 2nd Gail Ellis. Roll call – Paula Proulx (yes), Gerry McCarthy (yes), Gail Ellis (yes), Charlie King (yes), and Joan Funk (yes).
At 10:15pm the Board came back into public session and Paula announced that the minutes from the non-public session the Board just came out of were sealed.
At 10:16pm, Joan Funk motioned to adjourn, 2nd Gerry McCarthy. Motion carried with all in favor.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
__________________________________ ______________________________
Chairman Paula Proulx Vice-Chairman, Gail Ellis
_________________________________ ______________________________
Joan A. Funk Gerald McCarthy
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Charlie King
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