TOWN OF FARMINGTON
BOARD OF SELECTMEN
PUBLIC MEETING MINUTES
Monday, June 21, 2010
356 Main Street, Farmington, NH
Selectmen Present: Chairman Paula Proulx, Gerry McCarthy, Gail Ellis Joan Funk and Charlie King
Town Staff Present: Police Chief Scott Roberge and Public Works Director Joel Moulton.
Public Present: Alan Gould
Chairman Proulx opened the meeting at 5:04pm.
Gail Ellis motioned to go in non-public session under RSA 91A.3.II (b) and (c), 2nd Gerry McCarthy. Roll Call – Paula Proulx (yes), Gerry McCarthy (yes), Charlie King (yes), Gail Ellis (yes) and Joan Funk (yes).
The Board reconvened in public session at 6:53pm.
1. Public Comment: none
2. Review Of Minutes:
Gail Ellis motioned to table minutes until later in the meeting, 2nd Charlie King. Motion carried with all in favor.
3. Public Works Department:
A. Hydro-seeding RFP Results – Joel forwarded the RFP results for the hydro-seeding projects that include roadside/ditch lines, earthen levee slope repairs and landfill slopes for the Transfer Station construction. The total hydro-seeding is estimated at 12,000 to 15,000 square feet of which 2000 square feet is for the levee. The results are as follows;
AJ Cameron $.027/sq.ft
Tri-City Lawn Care $.05/sq. ft.
The low bidder was used last year for hydro-seeding and Joel was very pleased with their work. Gerry McCarthy motioned to award the bid to AJ Cameron at $.027/ sq. ft, 2nd Gail Ellis. Motion carried with all in favor.
B. Striping of Roads RFP Results – Joel presented the Board with the bidding results for the striping of the roadways. Roadways to be striped include Spring St., Chestnut Hill Road, Meeting House Hill Road, Bay Road, Ten Rod Road, Silver Street, Hornetown Road, Meaderboro Road, High Street, Ridge Road and Governors Road. Gerry asked Joel if he remembered that the Board cut the striping line during budget season and Joel replied that he feels striping is very important for safety reasons and he would be willing to take any overage out of the O-ram line but he will only stripe was he feels is absolutely necessary for safety reasons. Joel has $10,000 budgeted in the striping budget line and is expecting to need approximately $2000 more. The Board decided that Joel will create a firm
number to what striping is definitely needed and come back to the Board next week with that figure. The bid results are as follows;
Poirier Guidelines $16,250.00
Seal Tec Asphalt Coating, Inc contacted but no bid
L & D Safety Marketing Corp. $20,000.00
C. Landfill Property – Joel informed the Board that he would like permission to allow Bill Straub of CMA Engineers to have the discussions with the involved parties for the potential easement property and then bring that information back to the Board for a final decision. Charlie stated that he has no problem moving forward with the agreement but it should be noted that if work commences and the easement goes forward then they would be responsible for relocating the wells. The Board was in agreement that Bill Straub can communicate with McLain and Joel should forward this and any other information to Bill through email and copy the Board with the email.
Gerry McCarthy motioned to allow Bill Straub to communicate with McLain on behalf of the Town, 2nd Charlie King. Motion carried with all in favor.
D. Updates on Funding – Joel informed the Board that the Town was awarded the $3500 NH the Beautiful Grant to purchase a compactor for the transfer station. The money will need to be expended by the town and will then be reimbursed. The Town also received a partial payment in the amount of $38,057.96 for the 2010 Wind Storm to cover the emergency work portion and the remaining balance should come after July 1, 2010. Also, the town received the first installment of the 8% cost share for the Bay Road Bridge replacement in the amount of $59,933.49; with the remainder to be paid after July 1, 2010. A public hearing to accept these funds has been scheduled.
E. Grader Maintenance – Joel informed the Board that the 1998 Champion 736A grader has an issue with the gear box which operates the hydraulics system for the machine. The cost to replace the three gears is $3,500, the Town Mechanic and Joel opted to have the gears machined and cleaned up for a cost of $50 and re-installed a complete set of new bearings for the gear box for a cost of $140.00. Charlie suggested Joel change the oil to 9150 synthetic oil and continue to run the grader even if it makes a little noise.
F. Joel informed the Board that he received an email from Concord Co-Op and they are going to be breaking ground in July and will be forwarding the contract to the Town for approval soon. They are currently expecting the revenue to be approximately $35 per ton and will be ready to accept recycling at the new facility one year after they break ground. The Co-Op is also working to come up with a deal with a sub-contractor to accept the materials in the meantime.
G. Update on Work on Levee – Joel informed the Board that he performed the requested investigation into the complaint by Ms. Marie Miller at 1 Summer Street and found that the stonewall in question was on Mr. Yurick’s property. Mr. Yurick gave the department permission to remove the stones. The Board agreed the letter Joel drafted to Ms. Miller is all set to be mailed out but that a copy of the letter should be forwarded to the Police Chief so he is aware of the situation.
H. Gail Ellis motioned to go with Auto Images for the auto detailing of the Crown Victoria for $124.95, 2nd Charlie King. Motion carried with all in favor.
I. Gerry asked Joel if he looked into the complaint about the intersection of Ten Rod Road and Meeting House Hill Road. Joel and Scott Roberge both replied that they have looked into this intersection several times and feel the best resolution is the stop sign that is currently in place at the end of Ten Rod Road going towards Rochester. Joel said he can have NHDOT look at the signage in the area for the Rural Signage grant.
4. Hawkers and Peddlers License Request:
Paula read the memo from Dennis that said many items are not complete for the application like the hours of operation and the State Food and Drug Administration approval. Charlie King motioned to table the Hawkers and Peddlers License for Matthew Reed of Brothers Concession, 2nd Gail Ellis. Motion carried with all in favor.
5. Other:
Gerry noted that Dan Thayer passed away last week and questioned if the Board should do anything. Paula will ask Megan to do some research into his history with the town.
6. Discussion with Alan Gould of MRI:
Charlie informed Mr. Gould that they Board discussed that they would like to see the office hours be late Monday morning through the Board meeting, Tuesday morning for a department head meeting and follow through from Monday night’s meeting and then the balance of the hours flexible though Thursdays would probably be best. Also, the Board would like to receive weekly reports of the hours worked the previous week, scheduled hours for the upcoming week and any news or happenings for the town. Mr. Gould replied that he had come up with a similar schedule after leaving the meeting last week and there would be only a couple of Thursdays that he would be unable to have office
hours due to prior commitments and he typically would due a weekly report to the Board.
Gerry McCarthy motioned to obtain the services of Alan Gould of MRI for the part-time interim town administrator, 2nd Charlie King. Motion carried with all in favor.
Mr. Gould asked if the Board wanted him to start tomorrow and explained that he would spend the day getting to know where everything is in town and meeting the staff on a one on one basis and then Thursday he would probably call a department head meeting to talk to everyone together. The Board was in agreement that this would be a great idea.
7. Census Documentation:
Paula read the letter from US Census Bureau asking for the signatures of all the parties listed on the document approving the destruction of unused census materials.
8. Review of Minutes:
A. Joan funk motioned to approve the non-public minutes of June 7, 2010 part A as written, 2nd Gail Ellis. Motion carried with all in favor.
B. Joan Funk motioned to approve the non-public minutes of June 7, 2010 part B as written, 2nd Gail Ellis. Motion withdrawn.
C. Gail Ellis motioned to approve the public minutes of June 9, 2010 as written, 2nd Gerry McCarthy. Motion carried with all in favor.
D. Gail Ellis motioned to approve the non-public minutes of June 9, 2010 as written, 2nd Joan Funk. Motion carried with all in favor.
E. Gail Ellis motioned to approve the public minutes of June 14, 2010 as amended, 2nd Joan Funk. Motion carried with all in favor.
F. Joan Funk motioned to approve the non-public minutes of June 14, 2010 part A as amended, 2nd Gail Ellis. Motion carried with all in favor.
G. Joan Funk motioned to approve the non-public minutes of June 14, 2010 part B as amended, 2nd Gail Ellis. Motion carried with all in favor.
At 8:27pm, Charlie King motioned to go in non-public session under RSA 91.A.3.II (c), 2nd Gail Ellis. Roll Call – Paula Proulx (yes), Gail Ellis (yes), Charlie King (yes), Gerry McCarthy (yes) and Joan Funk (yes).
At 9:59pm, Joan Funk motioned to adjourn, 2nd Charlie King. Motion carried.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
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Chairman, Paula Proulx Vice-Chairman, Gail Ellis
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Gerry McCarthy Charlie King
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Joan A. Funk
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