TOWN OF FARMINGTON
BOARD OF SELECTMEN
PUBLIC MEETING MINUTES
Friday, June 18, 2010
356 Main Street, Farmington, NH
Selectmen Members Present: Paula Proulx, Gerry McCarthy, Charlie King, Gail Ellis ,JoanFunk.
Public Present: Alan Gould
Chairman Proulx called the meeting to order at 6:05pm and led those in attendance in the Pledge of Allegiance.
- Meeting with Municipal Resources, Inc.
Alan Gould of Municipal Resources, Inc. met with the Board to answer any questions the Board might have in regards to contracting an interim town administrator. He explained that he would most likely be the person who would fill the interim assignment on behalf of MRI. He believes he can fill the position with 16-20 hours a week and would expect to spend the entire day on Monday and then a half day another week though he would be available 24/7 through phone and email (and he wouldn’t typically charge for after hours contact). Gerry asked if he would available to come in on an unscheduled day if something came up and Mr. Gould replied he is flexible. Mr. Gould explained he has 25 years experience in law enforcement and has also
been a town administrator in Rye, as well as, he is now the Vice-President of MRI. Gail asked if he is working from home would he be billing for those hours and Mr. Gould replied that if he was working on town business only for 1-2 hours from home he would submit those hours but if it is for 15 minutes here and there he would not charge for that time. Gail commented that she would like to see set office hours so that department heads are aware of when he would be available and Mr. Gould stated he could post his schedule without a problem.
Mr. Gould also explained that he priced this contract without adding mileage if he was to be accepted for the position but he probably would not be able to do that with another candidate from his office because they are further away. His contract is at $75 an hour and he would only charge travel expenses if he had to travel on town business to Concord or somewhere else farther away.
- Review of Employment Ad and Town Administrator Job Description
The Board discussed that the ad and description should probably read that potential candidates should hold a Bachelor’s Degree in Public Administration or related field. Joan noted that she would like to see the candidates hold 5 years of experience and the Board agreed to add this. The Board then discussed whether or not to include the salary range. Charlie suggested adding the comment that salary with commiserate with experience and require a resume and salary requirements. Gerry suggested adding that we offer an excellent benefits package with an estimated value of $20,000. Board decided the ad should read that the salary range is up to $70,000 based on experience with an excellent benefits package. All resumes will be
due three weeks after the ad is submitted, which will be July 16, 2010 by 4pm. The ad will run Friday, Saturday, and Sunday for two weeks.
The Board then reviewed the job description for the town administrator and made the following changes.
Under responsibilities;
#1 will have “and department heads” deleted.
#2 delete “and provide oversight for code enforcement for the Board of Selectmen.”
#3 will add “per purchasing policy” to the first sentence and delete “are cost compared before purchase.
#5 correct spelling of “manger” to “manager.”
#7 – add “by” between requested and other and had “board or” before commissions. Also change ”may” to “will” to third sentence.
#9 – change spelling of “country” to “county”
# 10 – delete “needed or”
#11 – delete and change to “Provide general oversight for all town departments and address issues as they arise with the Board of Selectmen.
#13 – add “accurate” between “the” and “preparation” and change “requested” to “required.”
#14 – delete “as needed”
#15 – delete “as needed”
#16 – put in bold type and change “may” to “will”
#17 – change grammar and add “contact” after “media”
#19 – add “by the Board of Selectmen to end.”
Under “Knowledge and Experience”
#1 – change to “must possess a Bachelor’s Degree in public administration or related field in management and five years of municipal experience.
#3 – change “matter” to “manner”
#4 – delete “on a flexible and timely basis” and change to “in a timely manner.
#6 – add “preparation of grants and technical assistance.”
Under HR and Supervisory Duties
#1 – delete “of senior staff
#2 – delete in its entirety
#3 – change to “assist the Board of Selectmen in negotiations of all town employee contracts.”
#4 – change to “Organizes staffing in Municipal offices and makes staffing recommendations concerning all town department staffing to maximize efficiency and eliminate duplication of services.
#6 – change “make recommendations to the BOS” to “Follow employee handbook”
Under Financial Duties;
#1 – add “an accurate” between “prepares” and “annual”
#2 – change to “Review and approve department purchases to ensure expenditures are necessary and track against appropriations per purchasing policy.”
#3 – delete
#5 – change to “reviews annual capital requests and assist with the development of a capital improvement plan for purchase and maintenance of capital assests.
Under Other Duties
#1 – change to “Under direction of the BOS, coordinate with Town Counsel as required.
#2 – delete “policy” and change “Town’s legal response” to “with Town Counsel”
#3 – add “Municipal Building and” before “Town hall”
At 7:58pm, Charlie King motioned for a short recess, 2nd Paula Proulx. Motion carried with all in favor.
At 8:16pm the Board reconvened.
Charlie King motioned to table the Public Works Assistant job description until Monday night, 2nd Gail Ellis. Motion carried with all in favor.
- Paula explained that Dale asked if the Board could authorize her to sign the disbursement requests for the wastewater plant project so they can be completed in a timely manner.
Gerry McCarthy motioned to allow Paula to sign all disbursement request forms relative to the wastewater plant project, 2nd Charlie King. Motion carried with all in favor.
- Paula informed the Board that Dale also asked if it would be okay if he flushed the hydrants in the private developments as he usually does. The Board agreed this would be okay as long as he notifies the owners of the privately owned developments prior to the annual flushing of the hydrants.
At 8:22pm, Charlie King motioned to go in non-public session under RSA 91A.3.II (c), 2nd Gail Ellis. Roll call – Paula Proulx (yes), Gerry McCarthy (yes), Gail Ellis (yes), Charlie King (yes), and Joan Funk (yes).
At 9:30pm the Board came back into public session.
At 9:30pm, Joan Funk motioned to adjourn, 2nd Gerry McCarthy. Motion carried with all in favor.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
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Chairman Paula Proulx Vice-Chairman, Gail Ellis
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Joan A. Funk Gerald McCarthy
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Charlie King
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