TOWN OF FARMINGTON
BOARD OF SELECTMEN
PUBLIC MEETING MINUTES
Monday, April 12, 2010
356 Main Street, Farmington, NH
Selectmen Present: Chairman Paula Proulx, Gerry McCarthy, Gail Ellis, and Charlie King.
Selectmen Excused: Joan Funk
Town Staff Present: Town Administrator Tony Mincu, Recreation Director Rick Conway and Code Enforcement Officer Dennis Roseberry
Public Present:Traci Cameron
Paula Proulx opened the meeting at 6:03pm.
1. Public Comment:
None
2. Public Hearing: Acceptance of Grant Funds:
Paula opened the public hearing and it explained this public hearing is for the acceptance of grant funds in the amount of $73,341.60 from the NH Office Of Energy and Planning for the purpose of making energy efficiency improvements to the Municipal Offices Building. These improvements include the purchase and installation of the following: new heating and cooling systems, new hot water heater, attic insulation, and replacement windows. Charlie asked if there are any required funds from town and Tony said no, it is 100% funding. Gail asked what type of cooling system is involved and Tony explained that they are fixed units not window ones. Charlie followed up by asking if the grant funding will cover the scope of work and Tony explained the grant is based on true estimates. Gerry
asked who wrote the grant and Tony replied Kathy Menici did. Paula closed the public hearing at 6:08pm.
Charlie King motioned to accept the funds of $73,341.60 for the said improvements of the grant application, 2nd Gail Ellis. Motion carried with all in favor.
Paula noted that the Board must identify the person who will be the authorized representative of the Town to oversee and sign the grant. Gail motioned to authorize Tony Mincu to be the authorized representative for the grant, 2nd Charlie King. Motion carried with all in favor.
Paula noted the grant also specifies town’s must attend a grant implementation workshop and Tony explained that Kathy Menici and himself will be attending.
3. Mobile home Park License Renewals:
Dennis informed the Board that the Town has two mobile home parks in town and he visited both sites and found no issues so he would recommend license renewals for both Farmington Ridge and Peaceful Pines. Charlie King moved to approve the 2010 mobile home park license for Farmington Ridge, 2nd Gail Ellis. Motion carried with all in favor.
Charlie King moved to approve the 2010 mobile home park license for Peaceful Pines, 2nd Gail Ellis. Motion carried with all in favor.
Charlie asked Dennis if Beaver Pond falls under this type of license and Dennis replied no, they are not part of this review but he will be inspecting those next week.
4. Recreation Request for Trust Funds for Park:
Rick Conway explained that on February 9, 2010 he requested to remove $4000 and $14,000 from the two Thayer Trusts (Beulah L. Thayer Trust and JE Thayer Fund) that are for town benefit. He would like to construct a playground and small basketball court at Fernald Park. The playground equipment he is estimating at $12,000, the basketball hoops for approximately $3500 and the recycled bark mulch for $2000. Gerry asked who would be using this equipment and Rick explained it would be open to the public but the recreation department would certainly take advantage of it. Charlie commented that Rick is proposing an adjustable hoop and questioned if he would be concerned that people would be hanging on them and they would get destroyed. Rick replied they are sturdy and his hope is to make it a
family friendly park. Charlie asked if the crank could be removed it there were issues and Rick said yes. Charlie then asked how Rick is planning to separate the basketball court from the skate park and Rick replied that he is envisioning a 4-5 foot tennis style net.
Gerry noted that he was part of the group that installed the hoops at the middle school and noted that they are now down because they were misused. Gerry followed up by asking what the maintenance will be for the park and Rick explained it would just be greasing the cranks, cleaning up any graffiti and replacing the occasional net at $2.00. Gerry then questioned if the money should be used to repair the fence and posts instead and Rick replied he agrees they need to be fixed but he would like to get more people down to the park first, because the more people you get it in the park the less problems you are going to have. Charlie followed up by asking if Rick planned on the fence repairs this year and Rick replied yes out of his park budget line.
Gail asked if Rick can put the items out for competitive bid first and then the Board can approve the withdrawal from the funds. Rick replied that he would like to know what amount he could spend up to, so that he could choose his equipment with a budget. The Board noted they could approve up to $18,000 but will wait to disperse the funds until after the bids come in. Gail, Paula and Charlie all noted that they felt it was a good idea and Rick should move forward to bid the equipment and then they will be able to forward a recommendation letter to the Trustees of the Trust Funds.
Charlie King motioned to authorize Rick Conway to put the project out for RFPs for up to $18,000, 2nd Paula Proulx. Discussion followed where Gail noted she is concerned with stating the amount in the motion because the bids will seek to reach the $18,000. Charlie King amended his motion to remove the “up to $18,000”, accepted by Paula Proulx. Discussion followed where Gerry noted that if there are other entities in Town that have ideas on how to spend those trusts he would like to know about them. Gerry asked if any more staffing is going to be required and Rick replied no. Motion carried with Gerry McCarthy opposed.
Rick then informed the Board that he was able to attend the Youth and Family Roundtable and there is a grant 100% funded program to provide free breakfast and lunch for all Farmington and Middleton residents over the summer between the ages of 0 and 18. They are currently looking for a place to house this program. Traci Cameron noted that we are one of two communities eligible for this program this summer through Southern NH Services and they are actually looking to put four sites in Farmington. They provide all the meals pre-made and deliver them each day, also students age 18 and over that are still in school and are part of a 504 plan could also participate with an application. Also, there is no town responsibility or liability and they would be hiring a few young adults to hand-out the
meals.
5. Other:
A. Paula noted that Joel forwarded a memo regarding that K & B Crushing was amendable to move forward with the town’s payment schedule.
B. Paula asked Tony to have Dale make more copies of the fuel usage for each vehicle for the other Board members and make sure that all the cars have fuel keys that coincide with the correct cars.
C. Charlie pointed out that the Planning Board forwarded the Fire Protection Policy they drafted with the Fire Chief to the Board for comment prior to the Public Hearing. The hearing is scheduled for May 4, 2010.
Gerry asked how this would be applied to a development of 20 homes and Charlie replied they would be based on distance from the cistern itself and a second cistern could be required. Gerry then asked how the alternative systems would fit in and Charlie replied this section is from the NFPA regulations and he is not sure if the 1500 ft. proximity would have to be met or not but he would ask. Paula questioned the wording “until if and when” the roadway is accepted by the town for cistern maintenance by a Homeowner’s Association and Charlie noted the comment. A resident asked if a draft copy could be put on the website so people could review and comment and Tony replied he will look into it. Gerry noted that he doesn’t believe the cistern should ever be accepted by the Town
even if the roadway is. Charlie noted that Homeowner’s Associations usually only stay active until their roads are accepted and then they tend to fall defunct, so no one would be maintaining the cistern. Gerry then asked why we would require cisterns anyway when all new homes, starting in 2011, will require sprinkler systems and Paula responded that if that is true then this would be redundant. Charlie noted that the policy says if the house is sprinklered then a cistern would not be required. The Board will discuss again at the next meeting.
D. Paula pointed out the Board also received a proposal to do some maintenance to the Town buildings and asked Tony what his thoughts are. Tony replied he is not sure how the Board wanted to move forward where we are down a maintenance person for the next few months. Gerry commented that a priority list of maintenance items for the Municipal Building and old Courthouse should be created and then we should go from there. Paula asked Tony to put this list together and include the monies available.
E. Tony expressed that he needs a Board representative to meet with NHDOT in regards to Rte. 11. Gerry will be the Board representative but Charlie asked to be notified so if he is available he can attend.
At 7:30pm, Gail Ellis motioned to suspend the meeting to meet with town counsel, 2nd Charlie King. Motion carried with all in favor.
At 8:42pm, Charlie King motioned to reconvene the meeting, 2nd Gail Ellis. Motion carried with all in favor.
At 8:42pm, Gail Ellis motioned to go in non-public under RSA 91A.3.II (c), 2nd Charlie King. Roll Call – Paula Proulx (yes), Gerry McCarthy (yes), Charlie King (yes) and Gail Ellis (yes).
At 9:37pm, Gail Ellis motioned to adjourn, 2nd Charlie King. Motion carried with all in favor.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
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Chairman, Paula Proulx Vice-Chairman, Gail Ellis
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Gerry McCarthy Charlie King
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Joan A. Funk
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