TOWN OF FARMINGTON
BOARD OF SELECTMAN
PUBLIC MEETING MINUTES
Monday, March 26, 2007
Selectman Present: Chairman Gerald McCarthy, Martin Gilman, Paula Proulx, Joel Chagnon and Joan Funk
Public Present: Chairman of the Planning Board Charlie King, John Terriault and Stephen Dean
Chairman Gerry McCarthy called the meeting to order at 6:00pm.
Public Input:
1. Charlie King, Chairman of the Planning Board, asked the Board to consider reversing the planner fees charged to the New Dam Development application. In January/February the Selectmen decided to make it policy that applicants be charged the fees for the planner to spend time on their development ideas. The Planning Board then took this suggestion and with the help of the planner, Julie LaBranche came up with a written policy of how applicants should be fairly and responsibly charged. This policy does not charge applicants for planner time spent on conceptual discussions only on formal applications. Marty Gilman stated that he believes applicants should receive an initial consultation at the town's costs, but should pick up the cost after that. Gerry questioned if the Planning
Board can put a limit on the number of conceptual hours applicants use. Charlie responded that he could certainly bring it up at the next Planning Board meeting. Joan Funk moved to allow 5 hours of planning time on conceptual discussions without charging the applicant, Marty Gilman seconded for discussion. Paula questioned if this would be for everyone or just this particular applicant and the consensus was that it would be a standard. Motion failed with Gerry McCarthy in favor and the other 4 Selectmen opposed. Marty Gilman moved to allow 3 hours total of planning time on conceptual discussions without charging the applicant, Paula Proulx seconded. Motion passed with all in favor. Charlie asked if the New Dam applicant is included in this motion and Gerry responded yes.
2. Stephen Dean questioned if Marty got the hardware for the flag pole yet and if the town is going to purchase the paint to repaint the flagpole. Mr. Dean stated 3Phase has stated they will volunteer to paint and re-rope the pole once all the materials are ready. Mr. Dean also added that Mark Gullison's Eagle Project is almost complete at the CAPP office and as soon as it is ready he will invite the Board done to see the completed project.
3. John Terriault, of Cherub Estates, questioned if the Selectmen received a recommendation from the Planning Board regarding Cherub Estates. Charlie King stated that a Notice of Decision was drafted today and will go out this week. The Board is unaware of any recommendation and was told by Charlie that would get a copy in their mailboxes. Mr.Terriault also asked when the Road Acceptance Policy that the Selectmen have been working on will be ready. Paula responded that the Board just got the Policy back tonight from Legal and it will be discussed next Monday and then probably brought forward for a public hearing after that.
4. Marty asked for a Note of Thanks to go out to the Strafford County Commissioners care of David Bedard (PO Box 799, Dover, NH 03820) and Ron Chagnon (School St. in Farmington) for helping get the basement of the Municipal Offices cleaned out over the weekend. Gerry added that one should be given to Marty to because he did just as much work. Joan Funk moved to forward Thank you letters to David Bedard and Ron Chagnon, Paula Proulx seconded. Motion passed with all in favor.
Public Works/ Highway Issues:
Paula reported that Joel Moulton would like permission to move forword with the bridge replacement project since the Town voted it in. Paula reminded the Board that the Town will pay the invoices and then bill the state, who will reimburse the invoices within 2-3 weeks. Joan Funk moved to have Joel Moulton start the bridge replacement process, Joel Chagnon seconded. Motion passed with all in favor.
Joel Moulton would also like to start the "immediate" repairs on the other bridges now that the Town voted in to expend the money. Marty Gilman moved to have Joel Moulton start the "immediate" bridge repairs, Joan Funk seconded. Motion passed with all in favor.
Joel Moulton was previously asked by the Selectmen to research what other policies exist in other towns for protecting roads from damage from large trucks and equipment. Joel Moulton drafted a Limited Weight Road Ordinance and had legal review it. Legal found no errors with the document. Paula stated that this ordinance would be another tool for the Town to use to protect the roads they are working so hard to rebuild. Marty added that he spoke with Dennis Roseberry, Code Enforcement Officer, about the drafted ordinance and he liked it. Marty Gilman moved to accept the Limited Weight Road Ordinance brought forward by Joel Moulton, Joan Funk seconded. Motion passed with all in favor.
Joel Moulton also received three bids for the shredding at the landfill. He has one from Mr. Huckins that will shred on site and is the lowest bidder, one who wants to keep the shredded material and one that did not reply. The Board discussed that they would like to see the paper bids in the future. Marty Gilman moved to accept Mr. Huckins estimate for shredding the material at the landfill, Joel Chagnon seconded. Motion passed with all in favor.
Review Board/Committee Appointments:
Joan asked if the opened positions on the different committees were advertised for. Charlie King stated that he formally notified all the Planning Board members last week that applications were being taken.
1. Joel Chagnon moved to appoint Paul Parker to the Planning Board for 2 years, Marty Gilman seconded. Discussion followed that Joan felt that Paul should be appointed to an alternate position so that one of the alternates could gain a full time seat. It was discussed that all the members of the Planning Board plus the public had the right to apply for positions but chose not to. Motion passed with all in favor.
2. Joan Funk moved to appoint Hiram Watson to the Planning Board for 3 years, Marty Gilman seconded. Motion passed with Paula Proulx opposed.
3. Ron Nolan applied for the Economic Development Committee but since none of the Board knew him they will have Megan Taylor call him and have him come to the next meeting for an interview.
Selectmen Appointment of Liaisons:
1. Marty Gilman moved to appoint Joan Funk as the Board of Selectmen (BOS) rep. to the Downtown Committee, Joel Chagnon seconded. Motion passed with all in favor.
2. Marty Gilman moved to appoint Paula Proulx as the BOS rep to the Economic Development Committee, Joel Chagnon seconded. Discussion was held that this group should think about changing their meeting time. Motion passed with all in favor.
3. Gerry McCarthy moved to appoint Joan Funk to the Planning Board for one year, as the BOS rep., Marty Gilman seconded. Motion passed.
4. Marty Gilman moved to appoint Paula Proulx to the Budget Committee as the BOS rep., Joel Chagnon seconded. Motion passed.
5. Marty Gilman moved to appoint Joel Chagnon to the Conservation Commission as the BOS rep., Joan Funk seconded. Motion carried.
Water/Sewer Abatement:
Mary Ellen West requested an abatement of her water service repair bill of $138.93. Dale proposed that the labor portion only be abated and that Ms. West should have to pay for the materials. Paula Proulx motioned to go with Dale's recommendation to abate the labor on Mary Ellen West's water service bill, Marty Gilman seconded. Motion passed with Joel Chagnon opposed.
Updates and Correspondence:
1. PSNH Streetlights - Gerry met with the representatives from PSNH and mapped out the downtown lights that are going to be the metal halide. Paula will call PSNH this week to let them know to move ahead with the estimate.
2. Chief Richard Fowler spoke with the dealer for the Quint Fire Truck and the truck is scheduled for delivery at the end of April. However, in talking to the dealer found out that if the Town pre-pays 75% of the cost by April 6th then he can get an extra $2000 worth of shelving and roll out trays for the compartments on the truck. Marty asked if the Chief could get this agreement in writing and the Chief said he would think so but can find out on Wednesday of this week. Joan Funk moved to prepay the 75% with the condition that the Chief can get the agreement in writing, Paula Proulx seconded. Motion carried.
3. This board needs to decide if they want to pay SEDCO in one check for the CDBG Samco grant or require invoices and issue checks as they go along. Pam Merrill, Finance Administrator has no preference. Joan Funk moved to go forward with option A from the letter attached to these minutes, Marty Gilman seconded. Motion passed with all in favor.
Joan Funk moved for a 5 minute recess, Marty Gilman seconded. Motion passed.
Meeting recessed at 8:00pm. Meeting reconvened at 8:10pm.
Marty Gilman moved to go in non-public under RSA 91A:3.2.a, b and f, Joel Chagnon seconded. Roll Call - Joel Chagnon (yes), Paula Proulx (yes), Gerry McCarthy (yes), Marty Gilman (yes) and Joan Funk (yes).
Marty Gilman moved to adjourn, Joel Chagnon seconded. Motion passed with all in favor.
Meeting adjourned at 8:52pm.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
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Chairman, Gerald McCarthy Vice-Chairman, Martin Gilman
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Paula Proulx Joel Chagnon
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Joan Funk
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