TOWN OF FARMINGTON
PLANNING BOARD
MEETING MINUTES
TUESDAY – February 5, 2008
356 Main Street - Farmington, NH
Members Present: Chairman Charlie King, David Kestner, Paul Parker, Don MacVane, Gerry Gibson and Cindy Snowdon.
Members Excused: Jim Horgan and Hiram Watson
Selectmen's Rep: Joan Funk (excused)
Staff Present: Daniel Merhalski, Director of Planning and Community Development
Public Present: Chris Berry, Larry Zampieri, Greg Patterson, Paul Allard, Sheila Allard, Shawn Frank and David Mott.
Chairman King called the meeting to order at 6:11pm. Charlie seated Cindy Snowdon for Jim Horgan and Gerry Gibson for Hiram Watson.
Business Before the Board
1. Review and approve Meeting Minutes of 1-15-08 and 1-22-08.
A. Don MacVane motioned to accept the minutes of 1-15-08 as written, 2nd David Kestner. Motion carried with Cindy Snowdon abstaining.
B. Don MacVane motioned to accept the 1-15-08 non-public minutes as written, 2nd Paul Parker. Motion carried with Cindy Snowdon abstaining.
C. The minutes of 1-22-08 were unavailable. Paul Parker motioned to review the minutes of 1-22-08 on 2-19-08, 2nd David Kestner. Motion carried with all in favor.
2. Other business to come before the board.
A. Ian's Way (Tax Map U12, Lot #23); Site Plan recording issues.
Cindy Snowdon recused herself from the conversation. Dan informed the Board that the site plan was filed incorrectly and would suggest that RSA Development come before the Board and present an amended site plan. He added that he has been in communication with the developer and he is amendable to do this as long as he does not loose any lots. David questioned if the approved plan from this board was filed and Dan replied that it was not. Paul Parker motioned to accept Dan Merhalski's proposal to required RSA Development, LLC present an amended Site Plan to the planning board for their review that correctly depicts a condominium project on one (1) parcel
with the "units" being depicted as the structures, and the land surrounding the structures, and
the Common Land/Open Space being the road Right-Of-Way, 2nd Don MacVane. Motion carried with all in favor.
Cindy Snowdon was reseated.
B. Discussion on Planning Board appointments/reappointments.
Charlie reminded Don, David, Jim, Cindy, Gerry and any interested resident that if they are interested in serving on this board for 2008 they will need to apply for the appointment within the first week or so of March.
C. Dan informed the Board that he did receive the amended Easement Deed for Campbell Commons.
D. Dan informed the Board that the Town recently came upon the opportunity to have a Charette planned for a Public Safety Building. The charette would consist of a panel of professionals who would evaluate utilizing the current site of the fire station and building a combined complex for both fire and police with the cost being $2,500, which is substantial savings. Cindy asked if the public would be invited and Dan replied yes. Paul questioned how broad the scope of the charette is. Dan replied they will look into feasibility and plans and when they are through they should have a devised set of plan and recommendations.
Don MacVane motioned to endorse the Planning Charette for the Public Safety Complex, 2nd Gerry Gibson. Motion carried with all in favor.
Charlie King motioned for a five minute recess, 2nd David Kestner. Motion carried with all in favor.
PUBLIC HEARING AT 6:37 P.M.
CONTINUED CASES:
• Continuation from 1-15-2008 of an Application for a 2-lot subdivision By: Larry Zampieri (Tax Map R49, Lot #15), Property located on Trotting Park Road, in the (RR) Rural Residential Zoning District: Parcel is 4.38 acres; Presented by Berry Surveying and Engineering - Chris Berry.
Chris Berry informed the Board that as a result of last month's meeting he:
1. modified the cross section of the driveway form a shoulder to grading to add a pedestrian way,
2. provided a 36" wide easement
3. modified the grading of the driveway to 7% that is only present at the curve,
4. provided a complete drainage analysis on the site and provided a treatment swale on the backside of the driveway and two 2' culverts under the driveway,
5. provided a driveway maintenance agreement,
6. applied a note for the silt fence detail on the plan,
7. provided the driveway easement, and
8. addressed the snow storage areas.
Dan stated that his concern is a section of the road should be crowned at 2% and that he spoke with Mr. Berry earlier today about this and the applicant agreed to address it. Dan added that Joel M. agreed with this assessment noting the potential danger to pedestrians and cars if there is not a crown in this location. Mr. Berry replied that they are certainly willing to add the crown but wanted to point out by doing this 50-60% of the drainage will then be pushed towards the inlet structures. Charlie commented that he likes the way it is presented now without the crown because by adding the crown the potential for water building up on the road and freezing is high and could be more dangerous.
Paul questioned the reasoning of the placement of the sidewalk. Mr. Berry replied that he thought it was the only reasonable, safe place. Paul noted that it is the longest route and wonders if the units might be better served with a walkway going through the middle of the units and out onto Trotting Park Road. Dan remarked that the parameters shown provide a safe route.
Charlie opened the meeting for public comment but there was not any. Charlie asked Dan if he reviewed the easements and he replied that he did and they look good but he is awaiting final approval from legal. Paul commented that this in the shared driveway maintenance agreement he feels there should be a statement that addresses the maintenance and it's cost need to be agreed upon. Dan will consult with legal and suggest changes for the applicant to approve.
David questioned if the sidewalk maintenance should be added to the maintenance agreement and Mr. Berry agreed to add them.
Paul commented that he noticed the applicant did not want to provide a dumpster and he feels it is important. Charlie commented that a dumpster would fall more under site review and a minor issue to him. All other members agreed.
Paul Parker motioned to accept the application for a 2-lot subdivision (Tax Map R49, Lot #15) by Larry Zampieri as substantially complete, 2nd Don MacVane. Motion carried with all in favor.
Charlie stated that he would like to see all the drainage infrastructure installed before the issuance of occupancy permits and at least the 12" bank run of road completed with E911 signage installed before building permits are issued. He also noted that the clerk of the works needs to be added to the Notice of Decision. Mr.Berry responded that RSA 674 allows for the bonding of a road in lieu of completion.
The Board discussed they would like the first certificate of occupancy linked to the completion of the drainage infrastructure per the plan and the installation of the 12" bank run and 6" crushed gravel for the road. They would also like the last certificate of occupancy linked to the stabilization and final completion of the grass swales and erosion
control (loam and seeding). Mr. Berry asked if the certificates of occupancy can be linked only to the first lot and Dan replied that he would suggest it not be because then there would be no guarantee that the second lot would be completed. Cindy then asked if there is any time limit set for completion of the fourth certificate of occupancy. Dan replied not yet.
Don noted that on page 2 of the notice of decision, in #7 the statement needs to be added to be "approved by legal," Dan noted the change.
Mr. Berry questioned #5 of the notice of decision that cited "no further development." Dan replied that this was recommended at the TRC because of the density of the density of the area and the town staff wanted no further residential development of the property. Charlie commented that these lots would not allow for back lots under the zoning ordinances. Don suggested adding "no further development without additional planning board review. Mr. Berry agreed that would be amicable.
Don MacVane motioned to approve the application for a 2-lot subdivision by Larry Zampieri (Tax Map R49, Lot #15) as amended and to use the notice of decision drafted 2/5/08 with the amendments to #5, #7 and the certificates of occupancy and building permits being linked to construction as previously discussed, 2nd Gerry Gibson. Motion carried with all in favor.
• Continuation of Site Plan Review Application from 06-06-2007, 06-19-2007, 07-24-2007 and 08-21-2007; By Mrs. Stamatia Miminas (Tax Map U05, Lot #182); Located @ 498 Main Street; for the proposed renovation of the top two floors over Farmington Town Pizza; converting into two units; each unit comprised of 2 bedrooms and full bath on the 2nd floor; 1st floor comprised of 1/2 bath, kitchen, living room and dining room.
Mrs. Miminas requested a six month continuation. Don MacVane motioned to continue the site plan review application for Stamatia Miminas (Tax Map U05, Lot #182 to 8-5-08, 2nd Paul Parker. Motion carried with all in favor.
NEW CASES:
• Application for Site Review By:Powerhouse Machine, LLC & Patco Construction, Inc. (Tax Map R03, Lot #017-1) (Existing business is known as Energy Resources Corporation); To allow construction of a 22,240 square foot addition to existing production area, within that square footage there will be a 11,120 square foot mezzanine to accommodate office and storage areas; Property is located at 23 Commerce Parkway, located in the (IB) Industrial Business Zoning District.
Shawn Frank with Sebago and Greg Patterson with Powerhouse Machine presenting. Mr. Frank reviewed the history of the site and stated that the addition would be for the storage of materials while they are being worked on and a machine area for the creation of new items. Mr. Frank stated there are no infrastructure increases proposed and no
disturbance to the outside of the existing site because they are proposing to build on the gravel part of the site. The building proposed will be a metal building to match the present building and there will be no visual impact because the entire site is hidden by a tree line.
Paul asked if the storage of items will be entirely inside and Mr. Patterson replied yes. Don asked if any new jobs will be created as a result of the addition and Mr. Patterson replied not now, the company currently has 27 employees now on site and this addition will just provide them a more adequate working environment.
Dan commented that he is happy there is commercial expansion and is only concerned with increased truck traffic at the site. Mr. Patterson replied that there will be no increase in the amount of traffic going in or out of the building. Dan added that the application meets all the requirements of the site and he has no further concerns.
Charlie stated that in the TRC notes he noticed concerns of a 360 degree access around the building for police and fire was an issue but does not see it addressed on the plan. Mr. Frank replied that a gravel way is being maintained around the building year round and is being utilized daily. Charlie asked if he could apply a dashed line to the plan so the 360 access is delineated on the plan and Mr. Frank replied sure.
Charlie questioned what lighting is being proposed for the addition. Mr. Frank replied that they are proposing wall packs over each door.
Paul questioned the requirement for the height that Dan had previous concerns with and Dan replied that after further review he feels the height is sufficient. Paul then questioned the pitch of the roof, noting that he is concerned with snow. Mr. Patterson explained that he is not concerned with the snow and will build it to code, noting his 20+ years of experience. Paul questioned if there will be extra chemical waste management on the site. Mr. Patterson replied that he could not answer completely on the subject but the company has to meet significant, stringent state and federal standards because of their customers. Paul suggested informing the Fire Chief of the location of the storage of chemicals in case of an incident and Mr. Patterson replied he was sure they would do so.
Charlie King motioned to accept the application for site review by Powerhouse Machine, LLC and Patco Construction, Inc. (Tax Map R03, Lot #017-1) as substantially complete, 2nd Gerry Gibson. Motion carried with all in favor.
Charlie opened the floor to public comment and saw there was none. Charlie King motioned to approve the application for site review by Powerhouse Machine, LLC and Patco Construction, Inc. (Tax Map R03, Lot #017-1) with two conditions; 1. the plan is amended to delineate a 360 degree access as discussed at the TRC, 2. before the issuance of the certificate of occupancy a list of hazardous materials and their location is disclosed, 2nd Paul Parker. Motion carried with all in favor.
David Kestner motioned for a five minute recess, 2nd Gerry Gibson. Motion carried. Meeting recessed at 8:06pm and reconvened at 8:14pm.
• Application for a Minor 3-lot Subdivision: By: Paul and Sheila Allard (Tax Map R11, Lot #04); Property is located at 145 Meaderboro Rd; in the (AR) Agricultural Residential Zoning District; Parcel is 10.43 acres; Presented by Mott Survey Company, LLC.
David Mott of Mott Survey Company, LLC provided the Board with amended plans that were created as a result of Dan's suggestions and comments. Mr. Mott stated that the parcel has three existing residences on it and they are proposing to create three lots with one residence on each lot. Each lot is proposed to have 250 feet of footage and 15 foot side and rear setbacks and a 50 foot front setback. They are proposing two 3 acre lots and the remaining acreage is to be attached to the Allard's center lot home. Mr. Mott noted that the hedges, barn and tree line were used to create the lot lines for the Allard's center lot. He also noted that they will be applying for state subdivision approval.
Dan noted that the driveways are not 12 feet wide and the gravel may not be 12 inches deep as required though it might be waived.
David recommended that easements be granted for all three lots to have equal 20 foot access to the existing utility pole. The Board agreed.
Mr. Mott verbally requested a waiver from the 12' wide and 12" deep driveway requirements. Don MacVane motioned to accept the verbal waiver requests from the 12 foot wide and 12 inch deep driveways contingent upon written request for the waiver by the applicant, 2nd Paul Parker. Motion carried with all in favor.
Charlie King motioned to accept the application for a 3-lot subdivision by Paul and Sheila Allard (Tax Map R11, Lot #04) as substantially complete, 2nd Paul Parker. Motion carried with all in favor.
Charlie opened the meeting to the public for comment and there was none.
Don MacVane motioned to approve the application for a 3-lot subdivision by Paul and Sheila Allard (Tax Map R11, Lot #04) with the standard notice of decision boiler plate and contingent on the following; 1. applicant provides written waiver requests from the driveway requirements, 2. delineation of 40,000' contiguous uplands on the plans, 3. State subdivision approval, 4. utility easement submitted for review and approval by town counsel and utility pole 75 shown on plan and 5. State approved septic system, 2nd Gerry Gibson. Discussion followed in which Charlie stated he is concerned with the town paying for legal review of the easements. Dan
replied that he believes the review policy is for payment is for engineering but he will check into the wording. Motion carried with all in favor.
OTHER:
• Charlie commented that all legal review should be charged back to the applicants. Dan replied that he will need to check with legal to see if this is okay and if they approve then it will need to be an amendment to the subdivision regulations.
• Cindy asked Dan to check if applicants can be charged for legal review for compliance issues as well.
• Charlie asked if the list of fees is still be handed out to applicants as a separate sheet with an application and Dan replied yes.
Gerry Gibson motioned to adjourn, 2nd Cindy Snowdon. Motion passed with all in favor.
Chairman King adjourned the meeting at 9:04 pm.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
______________________________
Chairman, Charlie King
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