PLANNING BOARD WORKSHOP MEETING MINUTES
TUESDAY – NOVEMBER 15, 2005
356 Main Street – Farmington, NH
Members Present: Charlie King, Jim Horgan, Hiram Watson, David Kestner,
Absent: Mark Paulin - without notification
Jason Lauze – without notification
Charles Wibel – with notification
Don MacVane – with notification
Selectmen’s Rep: Paul Parker
Staff Present: Paul Esswein, Doreen T. Hayden
Public Present: Norman Russell, Brad Anderson
Chairman King opens the meeting at 6:15 p.m.
Chairman King turns the floor over to Paul Esswein to open discussion on the 1st order of business on the agenda; Continuation of review and discussion of Chapter 4 of the Master Plan; Paul Esswein advises that he’s been meeting with the ZAMPS committee on the past couple of Thursday evenings discussing their finalization of chapters 4 & 5; and those will be handed out to the Planning Board Members at the December 6, 2005 Planning Board Meeting to enable discussion at the Planning Board Workshop Meeting of December 20, 2005.
Paul Parker asks how that leaves us for preparation for Town Meeting; Paul Esswein – not necessary for Town Meeting as the Planning Board adopts the Master Plan.
Chairman King – Draft for implementation for Town Meeting.
Paul Esswein – All the pieces are done, ZAMPS just weeding through to allow for more specifics.
Jim Horgan motions to move this discussion to the Planning Board Workshop of December 20, 2005; 2nd Paul Parker, Chairman calls for discussion; Paul Esswein and board discuss the consolidation of chapter 5 and a summary sheet at end to enable a better review of the complete Master Plan.
Chairman King discusses to a Public Hearing on the Master Plan.
Jim Horgan questions the availability of the maps; Paul Esswein replies that all of you have the maps.
Continuation of review and discussion of the Road and Driveway Design and Construction Standards.
Chairman King comments; a marked up set was furnished by Paul Esswein to all members of the board.
Chairman King opens this portion beginning with I. Road Design Standards and will review each of the highlighted changes as suggested from previous meeting.
(A). Arrangement of Streets – all agree fine
(B). Rights-of-Way; Jim Horgan questions reference to wording – “legal title”; board members discuss; Chairman King questions wording – “upon request of the Planning Board”, suggests it should be “to the Planning Board”; board members discuss these suggestions.
Hiram Watson asks if a change to “shall provide” should be “will provide”; consensus is to leave it as “shall provide”.
Jim Horgan motions to add a period after the word easement and to remove “upon request of the Planning Board”, 2nd Chairman King, no further discussion, all those in favor, motion passes.
(C). Dead-end Streets/Cul-de-Sacs – all agree fine
(E). Street Names discussion; wording “serving more than 2 separately addressed structures” is addressed, Chairman King questioned if that is in accordance with the Town of Farmington E-9-1-1 Ordinance, board members discuss clarity issue; E-9-1-1 ordinance retrieved and Paul Esswein reads from the section that clearly states “serving more than 2”; statement remains.
(H). Curbing - #2 – all agree fine
(I). Sidewalks discussion; Paul Parker has a problem with this, should include all future development; Chairman King disagrees and states as an example “if a development that is already in place comes up for some type of revised plan” I feel that sidewalks should be addressed if they were not addressed in the 1st application. Jim Horgan questions why does this only refer to Elementary School and not all school campuses; Paul Esswein replies that Elementary would draw most of the walkers; Paul Parker interjects sidewalks for the safety of the children. Chairman King motions to remove the word “Elementary” so that it now reads “Farmington School Campus”; 2nd Jim Horgan; any discussion; David Kestner questions the West side of Route 11 and the potential for
development and having a sidewalk to no where if there is residential development in the Commercial Section of Route 11; there is a lengthy discussion of the sidewalk requirements and areas for installation. Norman Russell comments that the developer could at his option provide a sidewalk from point A to B; David Kestner argues the point that a developer could just write a check for $15K to the Town of Farmington for their use in purchasing equipment (i.e. Fire Truck); Chairman King interjects that the Town of Farmington should have some type of sidewalk fund; Chairman King calls for a vote on this; and motion is 4-in favor, David Kestner opposed.
(K). Steep Grades – all agree fine
Section II Construction Standards
(B). Base Course – item 3 – Jim Horgan motions to add a statement to the end of this paragraph; “any outside documents will be incorporated” because the state typically changes the requirements from time to time and without the additional statement the Town of Farmington becomes bound; Paul Esswein will add a line that refers to “any outside reference, currently supercedes this document” (New Hampshire Standard Specifications for Road and Bridge Construction, Division 300, Section 304); 2nd Chairman King, no further discussion, all those in favor, motion passes.
(K). Utilities – David Kestner questions “See Exhibit 4, Utility Placement Example” Exhibit 4 is curbing; Paul Esswein I have not come up with exhibit; Paul Esswein reads to the board members what the exhibit should contain and Chairman King elaborates on the wording. David Kestner motions that the wording of the 1st line should refer to being inside the ditch line, 2nd Paul Parker; Chairman King motions to remove “outside the surface area and the word preferably; 2nd David Kestner; no further discussion, all those in favor, motion passes.
(M). Signs – all agree fine
(M). Minimum Standard – Change to N
(N). Construction Supervision – Change to O
The board members and Paul Esswein have a very lengthy discussion on the Chart section that follows at the end of the Construction Standards; the commercial industrial driveway (heavy duty) and the commercial industrial driveway (light/medium duty) should be combined; Chairman King comments that the Planning Board has the authority to grant waivers from existing requirements. Chairman King motions to combine these 2 columns, 2nd Jim Horgan; discussion; Paul Parker questions the gravel brick driveway allowance; Chairman King responds adds pavement to wearing surface of the driveway; discussion entails regarding the standards on over 900 ft and required widths of 12’ or 14’ shoulder. David Kestner suggests that maybe there should be a separate section for less than 900’ and for
greater than 900’; Paul Esswein suggests maybe a note at the bottom of the chart to include 900’; Chairman King motions to include note as reviewed by Paul Esswein for the higher requirement of 900’ with regard to longer driveways, 2nd Paul Parker; Chairman King asks for any further comments regarding the chart; David Kestner has one other question, in making an assumption that a sub-division is being done on a paved road or on a Class 5 Road what standards; Paul Esswein replies under section II; item (D) Pavement Materials. The board asks Norman Russell (public in attendance) for his thoughts on the 3” pavement for which Norman does reply.
Chairman King polls the members of the board for further questions with the proposed exhibits; Paul Parker we still have 1 exhibit to bring; #44.
Chairman King comments that a note regarding ledge cuts should be added; David Kestner advises that information is located in the slope section; discussion amongst the board members for specific wording of ledge cut requirements.
Chairman King motions to all steeper grade as read by Paul Esswein, 2nd Jim Horgan, no further discussion, all those in favor, motion passes.
Chairman King motions to continue this discussion to the next Planning Board Workshop Meeting of 12-20-2005; 2nd Jim Horgan; Chairman King withdraws this motion, 2nd Jim Horgan.
Chairman King motions to accept as amended and post for Public Hearing at next Planning Board Workshop Meeting of 12-20-2005, 2nd Jim Horgan; no further discussion, all those in favor, motion passes.
7:55 p.m.
David Kestner motions for a 5-minute recess; 2nd Jim Horgan, no further discussion, all those in favor, motion passes.
8:05 p.m.
Continuation of discussion; Zoning Ordinance Amendments for March 2006 Town Meeting:
Chairman King re-opens the meeting and turns the floor over to Paul Esswein to open discussion on the Draft Zoning Ordinance that was provided to each board member. Consensus of the board members is to not take concern with grammatical or typographical changes only the addition and deletions of the wording(s).
1.03 Zoning Maps – discussion on Overlay Districts and Zoning Maps; Paul Parker asks if the quantity of maps are to be included in the ordinance; Chairman King gives input to the use of quadrant style maps.
1.05 Compliance with Codes - Blue line that has strike through should be added to end of paragraph (A).
1.07 Significant changes – Chairman King indicates that (A) is the law; (C) Waivers – to add “pursuant to Subdivision under RSA 674:36 and Site Review RSA 674:43 as read by Paul Esswein; (2) d) has major discussion; Chairman King motions to leave (d) as is; 2nd Jim Horgan, no further discussion, all those in favor, David Kestner – opposed, motion passes; Jim Horgan motions to approve (C) Waivers, 2nd Paul Parker, no further discussion, all those in favor, motion passes. Jim Horgan motions to remove the last line of (5) on page 6; 2nd Chairman King, no further discussion, all those in favor, motion passes.
1.09 Interpretation, Administration and Enforcement – (A) Administration and Enforcement; New section, content okay, structure changes only; Chairman King motions to have Paul Esswein review and re-write section 1.09; 2nd Jim Horgan, no further discussion, all those in favor, motion passes. (B) Fees – discussion that a public hearing is required, selectmen are authorized in setting fees. Chairman King motions to accept (B), 2nd Jim Horgan.
Chairman King motions to continue the meeting until 9:30 p.m. 2nd Jim Horgan; Hiram Watson interjects that he must leave 9:07 p.m. has a previous engagement; no further discussion, all those in favor, motion passes.
David Kestner points out that there is an individual from the public and we should allow him to speak; Norman Russell wants to talk about the “Proposed Rear Lot Subdivision” Draft, Chairman King advises under Section 3.04; Norman thought this would be brought up tonight, he’s had some time to review and has a few questions; he is in support of the back-lot development and feels it will be beneficial to developers; Norman Russell entertains a lengthy discussion and has specific comments regarding this “Proposed Rear Lot Subdivision” Draft adding that it does have benefits and negatives.
Chairman King motions that he wants to write a letter to the Preservation Guild to have them produce a document that is due immediately; Jim Horgan asks if there is a contract, Chairman King states that the applicant made a verbal agreement on 6/1/05 to produce written document, Jim Horgan motions to have Chairman King write the letter, 2nd Paul Parker.
Paul Esswein has an item that he needs to address to the members of the board; there is $13,000.00 in the budget for projects and asks if the board could give input on projects that they would like to move forward on; being fairly quickly; question was asked if we don’t use it do we loose it; Chairman King comments that he would like to see some additional effort for some ARC View software particularly for overlays and topos; Paul Parker comments that he would like to see some of that budgeted money going towards training materials for the Planning Board and Zoning Board Members.
Chairman King asks Paul Esswein for specific dates with regard to the Zoning Ordinance, Paul Esswein will be January 13, 2006 for 1st posting; Jim Horgan motions to continue this discussion to the Planning Board Workshop Meeting of 12-20-2005, 2nd Chairman King.
Jim Horgan motions to adjourn, 2nd Paul Parker, no further discussion, all those in favor, motion passes.
9:43 p.m.
APPROVED AS AMENDED WITH CHANGE NOTED IN BOLD ON PAGE 2 OF 5; 29TH TYPED LINE DOWN ADD “AND MOTION IS”
___________________________________ _______________________
Charlie King, Chairman Date
Farmington Planning Board
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