PLANNING BOARD MEETING MINUTES
TUESDAY, SEPTEMBER 2, 2003
41 South Main Street
Members Present: Jim Horgan, Charlie King, Hiram Watson, Gary White (seated for Ann Alexander)
Bill Tsiros and Troy Robidas called in to be absent
Selectmen’s Rep: Barry Elliott, Matt Scruton (Alternate)
Staff Present: E. Creveling (Town Administrator), Paul Charron & Fran Osborne
Public Present: John & Cheryl Huckins, John & Jane Wingate, Norm Russell, Brad Anderson (CC &
ZAMPS), Mike Garrepy (Town Planner), Randy Orvis (Surveyor/Engineer), Chris Berry (Berry Surveying & Engineering), Marilyn Robicheau, Joel & Ben Wright, Scott Lawler & Randy Tetreault (Norway Plains Engineering/Surveying), Tom & Lauren DeJulio, Larry
Johnson, Deme’ Erickson & Laurie Fudge and others who did not sign in
· Chairman Horgan called the meeting to order at 7:05 p. m., minutes of August 19, 2003 were reviewed and Barry Elliott made motion to approve as presented, Hiram 2nd, no discussion, motion carried.
· Voluntary Merger for Gordon & Terri Mooney (merge lots Map R6, Lots 23 & 24), Camelot Shore Drive. Chairman Horgan read requirements for Voluntary Merger. CEO Paul Charron – no problems with this merger. They have submitted a building permit to build on these merged lots. Hiram made a motion to approve the Voluntary Merger as presented, Barry Elliott 2nd, no discussion, motion carried.
· Building Permits for Private Roads: (1) Gordon & Terri Mooney, Map R6, Lots 23 Lancelot Shores
(2) Asya & Vitalis Scher, Map R6, Lot 230 Lancelot Shores
(3) Thomas Cox & Christina Claus, Map R36, Lot 6 Pound Rd.
CEO Paul Charron explained each of the above building permits have been filled out; septic designs have been approved; house plans reviewed & approved; plot plan, setbacks & lot details reviewed.
Charlie King – asked about the Class VI building permit on Pound Road.
Hiram Watson – how far in is the property? CEO Paul Charron – approximately 800’ off Pound Rd. 1/3 of the way in. We don’t have regulations to limit driveway length.
Hiram Watson made a motion to recommend the 3 building permits for Gordon & Terri Mooney, Asya & Vitalis Scher & Thomas Cox/Christina Claus as submitted to the Board of Selectmen for their approval, Charlie King 2nd, Barry Elliott opposed, motion carried.
Hiram made a motion at 7:20 p.m. to recess 10 minutes, Charlie King 2nd, motion carried. Meeting reconvened at 7:30 p. m.
Public Hearing 7:30 p. m.
· Lot Line Revision Application continuation by David A./Linda Delpozzo, Knotty Knoll Circle (Tax Map R44, Lot 30). Randy Orvis is representing David Delpozzo. The ZBA granted the applicant a Special Exception at the last meeting on August 7, 2003. He explained the lot line was moved to make the smaller lot more desirable to build on.
Hiram – asked about 3-acre requirement. Randy – these are existing nonconforming lots of record.
Barry Elliott – asked about septic system approvals. Randy – they have been received and are based on the lot line adjustment asked for. The drainage issue of storm water has been addressed.
CEO Paul Charron – no comments.
Hiram – questioned 250’ frontage requirement. Randy – now they meet that – one lot is 250’ & the other is 300’.
Hiram Watson made a motion to accept the application as complete, Charlie King 2nd , motion carried. Discussion on minor revisions with Randy Orvis. Discussion on waiver request for buildings & roads within 200’ of the site & show contours as well as utilities on plan. Randy Orvis – the utilities are on the plan. Monument type requested, appropriate stamps on plan – no further discussion.
Planning Board Minutes September 2, 2003 (continued) Page 2
Charlie King – referred to waivers per Section 4.00 (C) – refer to Mike Garrepy’s memo.
Hiram Watson made a motion for approval of the lot line adjustment per Mike Garrepy’s memo of May 2, 2003 of plat issues, Charlie 2nd, no discussion, motion carried:
o Monuments shown “to be set” should indicate type of monument
o Boxed notation should be revised to correctly reference Map #.
o Plans required to display stamp & seal of certified wetland scientist who mapped &
Delineated wetlands on the parcel.
o Buildings within 200’ of site, intersecting roads & drives within 200’ of site are required
to be shown on the plat.
o Existing structures on the lots are required to be shown on plat. Include existing on-site utilities.
o Existing utilities are required to be shown on the plat.
o Existing contours for entire site are required.
o Utility plan should be included with plan that includes all existing utilities.
Chairman Horgan apologized for not giving the public an opportunity to speak on this hearing.
Larry Johnson – asked about issues previously discussed concerning drainage analysis, removal of tennis
court, some sort of good faith (foundation put in without approval), cellar drainage of abutters, blatant
denial of rules of town rules by applicant.
CEO Paul Charron explained a “Cease & Desist” order was issued through the town attorney. Mr.
Delpozzo has damp proofed the foundation but the lot has been vacant since.
Charlie King questioned the tennis court being removed as a condition of approval at the ZBA meeting.
CEO Paul Charron explained at present the tennis court is used to set the modular homes. Charlie asked if
denial of the occupancy permit could be done if the tennis court is not removed. CEO Paul Charron will
keep on top of this and see that it is done.
· Site Review Application continuation by Thomas Demers, Box 516A, Rte. 11, change of use for residential mobile home to drive through coffee & donut shop, retail/office space. Chairman Horgan read a letter from Tom Demers requesting continuation to October 7, 2003 in order to complete required plan revisions.
Hiram Watson made a motion to continue this hearing to October 7, 2003, Charlie 2nd, motion carried.
· Site Review Application by Ron Howard for Sarah Greenfield Business Park, Rte. 153 (Tax Map R32, Lot 22-6), to build a 5,000 s. f. building for marble/stonework business & accompanying parking space. Chris Berry is representing Ron Howard. He has addressed the TRC (Technical Review Committee) concerns faxed to him. The building setback and parking has been addressed, driveway sloping now addressed and tipped appropriately. There is approximately 17,000 s. f. of impervious layer which is well over the requirement – driveway is now tipped appropriately. The proposed well & sewer are shown and underground
utilities. PSNH load will be decided at a later date.
E. Creveling – the TRC went through the Site Review Regs. and did a printed review going by regs. Deed restrictions were reviewed. There were no concerns other than the 50’ setback of building which has been addressed. Landscaping will be addressed. Building must meet E-9-11 requirements. Dumpster is on site. The “slurry” should be addressed. Recommendations were sent a week ago. Waiver was requested for Section 6.02 (A); wetlands delineation (this had been previously done for original subdivision). There are 3 remaining lots to be developed. Discussion.
Barry Elliott – discussion of how granite & water slurry will be disposed of. Ron Howard explained the slurry dissolves into patties & water treatment technology will take care of this – he has also talked with Dale Sprague about using this to mix with sand. Lighting was discussed. Curbing – not addressed. Driveway – approval was given by Clark Hackett after TRC meeting. Chris Berry has not talked to him.
Planning Board Minutes September 2, 2003 (continued) Page 3
Charlie King – do you use additives. Ron Howard – no. Dale may use stone dust to mix with sand.
Mike Garrepy – request the applicant to respond in writing to questions.
Hiram Watson – we’re answering questions right now.
Charlie King – discussion on things lacking, landscaping was discussed, underground utilities.
E. Creveling – underground utilities are there already. It will be run back to the building. They are listed on the plan.
Mike Garrepy – go through the list.
E. Creveling – you shouldn’t penalize the applicant for this. I would hate to see this delayed any longer. Charlie King – in agreement with E. Creveling.
Barry Elliott – discussed pitched roof (no air conditioning or other utilities on roof). Barry would like to see this go ahead. He likes the building but would suggest lights on side corner & rear instead of just the front. Discussion on on-site storage area. Show existing vegetation on plan. I’d like to see that left alone (don’t cut the trees there), stockade fence 6’ around dumpster. Ron Howard – I am planning to use a chain link fence with slats for blinding 6’ high.
Hiram Watson made a motion to accept the application as complete, Barry Elliott 2nd, motion carried. No public input.
Jim Horgan – discussion on waiver for metal building.
Charlie King – questioned hours of operation. Ron Howard – 6:00 a. m. to 5:00 p. m.
Hiram Watson – is this a requirement. We should encourage whatever hours he needs to operate.
Charlie King – recommended adding planned hours of operation to narrative & number of employees. This is not a requirement, but a suggestion to help police and fire departments.
Hiram Watson made suggestion to grant conditional approval with a waiver on the metal building, hours of work, traffic estimation, number of employees, no cutting of trees, grassing of area to 50’ setback of building, discussion on open storage, signage (sign is at entrance to park). Ron Howard is not proposing a building sign – he must meet the E-9-11 requirement for numbering of the building itself. Discussion on building lot – meets 80% of lot size.
Jim Horgan – discussion on construction to be complete in one year, need a contract with whoever is doing waste disposal, hours of operation, and expected deliveries – this was previously discussed.
Waiver for metal building, hours of operation, number of employees, Section 6.02 (A) drainage, delineation of wetlands. Discussion on drainage calculations provided. Chris Berry explained they are not increasing drainage from the original calculations.
Mike Garrepy – suggested having it on file. Show wetlands if on site. Chris Berry explained no wetlands were on this site.
E. Creveling – pay attention to comments provided. No reason not to have narrative. The PB needs to pay attention to the TRC comments.
CEO – we thought the TRC did a good job. If the PB read comments from TRC, applications should be ready for PB approval. Discussion on the process. Discussion on #9. Show location of service connection at the end of the building. Lighting – positioning lighting at front corner & rear parking lot. Define lighting on plan (pointing down). Driveway – have Clark Hackett look at this
E. Creveling – Clark looked at the plan and had no comments.
Charlie King – locked box system – should do for police & fire department. Discussion on physical building.
Chris Berry presented a waiver for Section 6.02 (A) on drainage calculations.
Add note on the plan about metal chain link fence with privacy slats 6’ in height. Leave vegetation along east side of wetlands.
Hiram made a motion to accept metal building waiver received, grant conditional approval of the Site Review Application upon receipt of hours of operation; number of employees; day-to-day traffic; sides of building being grassed; meeting E-9-11 numbering requirement for building; lighting facing down; 6’ high privacy chain link fence; leave vegetation on east side of building, Barry Elliot 2nd, motion carried.
Planning Board Minutes September 2, 2003 (continued) Page 4
Charlie King amended motion to have applicant provide a lock box or equivalent on the building, Barry Elliott opposed, Hiram 2nd, motion carried.
Hiram Watson made a motion at 8:55 p. m. to recess 5 minutes, Gary White 2nd, motion carried. Meeting reconvened at 9:05 p.m.
· Site Review Application by Thomas & Lauren DeJulio, Pearl Lane, Tax Map U12, Lot 16, change from duplex to a 4-unit apartment building. Waivers received for:
- Section 6.01 (B) (7) - Section 6.01 (B) (8) - Section 6.01 (B) (13)
- Section 6.02
Section 6.06 (C) Don’t need waiver for this – paving exists. Structure is existing.
Dale Sprague provided a letter to be able to handle the extra needed utilities for added units.
Changes are all interior changes only.
E. Creveling – set aside 10% of land for recreational use. Tom DeJulio – house takes up 1,400
s. f.; paving is 1,600 s. f. and about 15,000 s. f. encompasses grassed & shrubbery area. Tom DeJulio - the
original property was a house and barn – he has refurbished the property over the years.
CEO Paul Charron – about 2,000 s. f. is required for recreation. He has ample open space area. Just note on
the plan. Tom DeJulio – it is my intent to provide the grassy area for tenants.
Rubbish storage area is provided behind the house and is picked up by Lapierre Rubbish Removal. I don’t
want a dumpster.
CEO Paul Charron – Fire Chief has looked at the property and made recommendations. Waivers are
written and cover requests made.
Discussion on waiver of engineered plan.
Mike Garrepy – all waivers are reasonable. Discussion of water & sewer connection fees. Tom DeJulio
agrees on the fee of $2,000 per additional unit for water & sewer
Barry Elliott made a motion to accept the application as complete, Charlie King 2nd, motion carried.
Barry Elliott made a motion to accept the 4 waivers as presented, Hiram Watson 2nd, all in favor,
motion carried.
Barry Elliott made a motion to approve the plan as presented, Hiram Watson 2nd, motion carried.
· 2-Lot Subdivision Review Application by John & Cheryl Huckins, Chestnut Hill Road (Tax Map R2, Lot 54). Dave Mott of Crown Point Surveying & Engineering is representing applicant. Revised plans are presented with recommendations from the TRC. This subdivision falls under the IGO exemption (2 lots). The original parcel was 49.9 acres and 1 parcel of 1.09 acres will be subdivided leaving 48.1 acres. Zoning is in the SR zone. There is a 1-acre requirement per lot, 150’ frontage, 25’ front setback, 15’ sides & rear setbacks. Contours are on page 2, wetlands are also shown.
The lot exceeds the 40,000 s. f. of contiguous uplands area (45,000 +). As a result of TRC meeting, the plans reflect their suggested changes which Dave added 8-28-03:
Note 5: The boundary survey maximum error of closure is 1:10,000.
Plan 2 Ref: Access easement – runs to rear lots
Map R2 Lot 54 corrected
Changed locus from original to clarify location.
Contours have been included on separate topographic plan
These reflect comments from TRC meeting. A new set of plans to address notes from Chris Jacobs was
done and provided to the board this evening.
Discussion on additional items:
Note 6 – wetland area vs. upland area being suitable for building.
Suitable leaching area – test pit #33
Driveway shown as an arrow & D/W – road is flat & straight
Soil data type – loamy sand – reference 12
Waiver request out of minutes for Section 4.08 (B) (attached)
Planning Board Minutes September 2, 2003 (continued) Page 5
Overall boundary is shown on original plan – boundary survey in applicant’s file.
Chairman Horgan opened the meeting to board comments.
CEO Paul Charron – I think he has everything covered.
Mike Garrepy – this is the 1st time I’ve seen these plans. I don’t see huge issues. Where is well location
with protected well radius from leaching area? Dave Mott - 75’ protected area will be provided on plan.
There is 150’ frontage and lot is 436’ deep. The plan should show this. Where is this plan in relation to
State DES approval?
Dave Mott – it has been submitted.
Hiram made a motion to accept the application as complete, Barry Elliott 2nd, motion carried.
Charlie King – make approval on applicant providing protective well radius and State Subdivision approval.
Mike Garrepy – discussion on 4,000 s. f. leaching area within 50’ of wetland area.
Dave Mott – this can be addressed, DES septic approval will show location of well with radius on plan.
Hiram Watson made a motion to accept the waiver of the boundary survey, Charlie 2nd, motion
carried.
Hiram Watson made a motion to approve the subdivision application and to have applicant show
leaching area 50’ from wetlands, receipt of State Subdivision approval, 75’ well radius shown on plan, Barry 2nd, no discussion, motion carried.
· 2-Lot Subdivision Review Application by Henry & Lorraine LaPanne, 650 Meaderboro Road (Map R43, Lot 3). Randy Tetreault is representing the LaPanne’s. I’ve added items per Mike Garrepy’s comments. One waiver is submitted for Section 4.08 – buildings within 200’ to be shown on the plat. I’ve shown driveways – they are 250’ & 400’ that are nearest to this lot. There are no buildings. Discussion.
CEO – the only reason TRC wanted to see this was for clarification. I don’t know why you’d want to see
buildings. Driveways, yes. Show buildings within 30’ of the property.
Charlie King made motion to accept the waiver as submitted (attached), Hiram Watson 2nd, no
discussion, motion carried.
Marilyn Robicheau an abutter discussed driveway location.
Clark Hackett asked where driveway was to be & this is shown on the plan.
Marilyn Robicheau – setbacks of watershed – this is shown per the state and town requirement.
Septic system location is shown on plan.
Marilyn Robicheau – if they want to put more than 1 residence on 3 acres can they do this or would they
have to go the ZBA?
Jim Horgan – this is protected by the 3-acre zoning requirement. An in-law apartment would need approval.
Mike Garrepy – in this zone, a duplex is permitted. CEO - you need 6 acres for 2 dwelling units. Randy
Tetreault has adequately addressed my comments. In regard to the monuments being placed, we don’t put
them in until we get state and PB approval. Charlie – denote what you propose.
Randy Tetreault – we don’t stake corners until we have state approval. The type of monument is done per
applicant’s request as to type.
Mike Garrepy – state subdivision approval is required.
Randy Tetreault – soil type is suitable for residential development.
Charlie King - ? survey for wetlands.
Randy – we went with the 40,000 s. f. of uplands.
Charlie – do we need to delineate wetlands on the entire parcel?
Randy Tetreault – we did topo to prove there is enough upland area. The TRC used the lot to be subdivided.
Mike Garrepy – this application does not require wetlands delineation.
Barry Elliott – it meets the requirement of the ordinance. Discussion.
Hiram Watson made a motion to approve subdivision plan conditional on receipt of State Subdivision
approval, no discussion, Gary White 2nd, motion carried.
Planning Board Minutes September 2, 2003 (continued) Page 6
· Planning Board Rules of Procedure review. Discussion on planning board reviewing this document for discussion at the September 16, 2003 workshop meeting. PB expenditures were discussed as well as planner
expenses. Discussion of approval on utilizing the resource here.
Jim Horgan – I was asked for guidance. The subcommittee works from each and every member’s input on the subcommittee. I thought Brad would be knocking off the list of 100+ items. We haven’t seen this being done. They need to formulate the ordinance & regulations and have the planner & legal part make it right.
E. Creveling – there are a lot of legal issues.
Jim Horgan – I would like to see the subcommittee do the document, then review with planner, legal & then the public for approval. These discussions have not yielded anything significant.
Mike Garrepy – ZAMPS could come up with list of amendments to the Zoning Ordinance, Master Plan or other regulations. Cluster Regulations were given to me by Brad tonight. I can do a draft for the subcommittee to look at.
Hiram Watson – I sit on the subcommittee. We need direction by the Planner. There’s too much discussion at the subcommittee meetings. We got stuck on one word last meeting “compact” and wasted 2 hours on it.
Charlie King – agrees with Hiram. Cluster Regulations were drafted to Mike Garrepy.
Jim Horgan – I’m not against spending money, but we need some forward motion.
E. Creveling – Mike Garrepy is working for a new employer. Discussion on his responsibilities with new job and time constraints. You are working on the Master Plan, Zoning Ordinance, etc. I was disappointed in the 1st application (Ron Howard). We need someone to put a summary together from the TRC. Put out a TRC proposal to SRPC (Strafford Regional Planning Commission) for rates on someone for the TRC only. We need an after hours & an office/daytime planner. Having 2 planners might prove dynamic. Discussion.
Jim Horgan – we need to make it right.
E. Creveling – Mike Garrepy is available to do the Master Plan, Zoning Ordinance, etc. The subcommittee needs to get public input.
Jim Horgan – write ordinances – I don’t want him overtaxed. We need to get these ordinances and regulations done.
Charlie King – it’s up to the subcommittee to do the work and have Mike Garrepy review. Have Mike Garrepy ready as needed.
Jim Horgan – table this discussion for “PB Rules of Procedure” to the September 16, 2003 workshop meeting when information will be available. Let’s get things going – subcommittee to Mike Garrepy and legal & then the PB. Discussion.
Mike Garrepy – have Mitchell & Bates look at the Sexual Business Ordinance.
Jim Horgan – have strict criteria. Tighten up. Discussion of zones and allowance of this type of business. This will affect all our ordinances, the Table of Permitted Uses, etc. all will be affected.
Mike Garrepy – I would recommend review of all ordinance changes. We’ll address this at the workshop on September 16, 2003. Utilizing SRPC as information gatherers for the TRC would be a good idea.
Jim Horgan – I’m just trying to get things moving.
· With no further business to discuss, Gary White made a motion to adjourn at 10:30 p. m., Hiram 2nd, motion carried.
APPROVED
_______________________________________ __________________________________
Jim Horgan, Chairman Date
Planning Board
Town of Farmington
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