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Planning Commission Minutes 02/15/2011
VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
February 15, 2011
EVENDALE MUNICIPAL BUILDING

The regular February meeting of the Evendale Planning Commission (EPC) was called to order by Doug Lohmeier at 6:02 PM on February 15, 2011.  Attending were EPC members Doug Lohmeier (Council Representative), Susan van Amerongen, Rob Adams, Dan Frank, and Chris Patterson.  Supporting the EPC were Jack Cameron, James Jeffers (Village Engineer), Pam Morin, James Dobrozsi (Architectural Review Board Member), and Ralph Terbrueggen (Architectural Review Board Member).  Not present was Kathy Farro (Planner, Manley Burke)

Old Business:

1.      Carpenter’s Creek Civic Association - Site review of subdivision sign on Carpenters Creek Drive

Mr. Chris Toney, Vice President of the Carpenter’s Creek Civic Association Board and Mr. Chris Patterson, President of the Carpenter’s Creek Civic Association Board presented information to EPC that was requested during the January meeting along with updated dated plans.  The four items of issue were 1) the notification of neighbors; a total of 18 letters were sent out and hand delivered on 2/11/11; 2) the need for a rendering and more detailed description of the proposed marker; an architect’s rendering was prepared and presented to the EPC (and hand delivered to 18 residents on 2/11/11) as well as updated survey with appropriate easements and dimensions. 3) the need for a more detailed landscape plan; an image of the sign at Giverny was presented with a plant list of 3 boxwoods; 2 blue spruce; 2 redbuds; 7 Karl Foerster grass.  Shown on the image but not listed are various perennials.  A Japanese Maple is not part of the marker signage. 4) the need for a utilities survey; a photograph of the area where OUPS marked out utilities was shown and it appears no utility lines will be affected by the placement of the stone marker.

Additional information presented was the 10’ setback shown on a photograph along with the orientation of the wall.  The distance from the southern end of the wall to Carpenter’s Creek Drive is approximately 14’ and the distance from the northern end of the wall to Carpenter’s Creek Drive is approximately 17’. The approximate length of 17 feet was noted as well as the heights of the wall at each end.  The height at the southern end is approximately 12”-18” above existing grade and the height at the northern end is approximately 24”-30” above existing grade.  The wall will be capped and will not have irrigation or lighting.

The layout/orientation is different than that originally shown due to the aesthetics as the association wanted the sign to be less intrusive; preserve site lines and meet the long term objectives of the association.

Evendale Resident Gopal Annamraju, Carpenter’s Creek, informed the EPC that he was notified and was wondering if other options were considered.  He has some concerns with where it is currently being shown.  He would like the sign so it faces the subdivision as you are entering, maybe even on the other side of the street; because he doesn’t think many people will even see it.  He also has doesn’t think its location includes all lots within the Carpenter’s Creek Subdivision. Mr. Annamraju is not familiar with the maintenance agreement.

Mr. Chris Patterson thought that those are legitimate concerns and they have made sure that the sign is approximately 30’ south of Mr. Annamraju’s driveway.  There are some utility issues on the other side of the street as well.

A motion to approve the sign size, location, and landscape as shown was made by Susan van Amerongen and seconded by Rob Adams.

The motion passed by a 4 yes to 0 no vote.  Chris Patterson had to recuse himself.

2.      Evendale Commons Business Park - Concept plan proposed revision and PBD document proposed amendment

Mr. Mike Ricke with Anchor Properties and Anne McBride with McBride Dale Clarion presented the proposed changes to the Heavy Commercial PBD Overlay District for Evendale Commons Business Park.  

Under Part Tree Uses: I. Permitted Uses:

  • Permitted Uses – Areas “A-1”, “A-2”, and “A-3” line item 16 was removed.
  • Permitted Uses – Area “C-1” line item 13 and 19 were removed.
  • Permitted Uses – Area “C-2” line item 13 was removed.
  • Permitted Uses – Area “D-2” the word ‘and’ was removed from lines 1 and 2 and line item 3 was removed.
At Evendale Councils recommendation a section under E. Conditional Uses – Area “D-2” was added to include Hotels. The following verbiage is to be considered; Hotels provided that the following conditions are met:

  • Hotel rooms shall not be provided on less than a daily bases;
  • Hotels are to have an affiliation with a recognized hotel organization;
  • Hotel rooms are to be entered through interior enclosed corridors; and
  • The hotel shall offer at least one hot meal for consumption on premise per day.
Ms. McBride indicated that many other communities do not put limitations on hotels and is recommending taking hotels completely out of the document.  Mr. Ricke is okay with removing it out as well and is comfortable with bringing a hotel in and then amend the PBD as needed.  EPC member Rob Adams indicated some concern if it was to be removed and that EPC should explore all the options.  If it were to be removed than there is a possibility that a potential interest won’t give Evendale Commons a chance since it is not listed in the zoning code.  Ms. McBride again stated that it would be okay to remove the section on hotels and based on her experience, not having it listed wouldn’t hinder a potential interest.  To date, there has been one hotel interest in the site and it would have fit EPC requirements.  Mr. Ricke stated that the verbiage must be black and white and doesn’t want it to be vague.  As it is stated now, it would make it more difficult to get the interest of a hotel.  If it is too vague, it could put the developer in a tough spot.  Mr. Adams stated that it puts EPC in a difficult spot if it is not in the code.  Removing hotels from the code give EPC nothing to compare it to in the PBD.

A motion was made by Chris Patterson and seconded by Susan van Amerongen to remove the Council recommendation of adding the section on hotels under Conditional Uses – “Area D-2”.   A roll call was made with Chris, Susan and Doug in favor and Rob and Dan not in favor.  The motion passed by a 3 yes to 2 no vote.

EPC member Rob Adams expressed interest in removing from section E. Permitted Uses – Area “D-1” line item (4) which reads ‘A maximum of one bank, credit union, savings and loan or similar institution’

A motion was made by Rob Adams to remove line item (4) from section E. Permitted Uses – Area “D-1”.  A roll call was made with Rob in favor and Dan, Susan, and Doug not in favor.  Chris Patterson was not available.  The motion failed by a 1 yes to 3 no vote.

A motion was made by Susan van Amerongen and seconded by Dan Frank to approve the remainder of the Heavy Commercial PBD Overlay District Evendale Commons Business Park Requirements document.  The motion passed by a 3 yes to 1 no vote.  EPC member Chris Patterson was not available.  

A proposed EPC meeting is scheduled for March 1st, 2011 at 5:30pm to discuss new business of a lot split in area “D-1” of the Evendale Commons Business Park.

Internal Business:

1).     Report from Village Engineer

No Comments
        
2.      Other Items

Jack Cameron stated that the revisions to the zoning code are currently being worked on by the staff at Manley/Burke.

Gold Medal wants to expand but they are at the maximum lot coverage.  The staff at Manley/Burke is working on the section of maximum lot coverage and the possibility of removing it from the zoning code.  This section will be part of the agenda for the next regularly scheduled EPC meeting.

An immigration building which would be used as holding cells is looking to locate on Medallion Drive.  ZBA has already denied it and Tim Burke will be representing the Village of Evendale should he be needed.

3.      Approval of Minutes - January 18, 2011 and January 24, 2011

A motion was made by Susan van Amerongen and seconded by Rob Adams to approve the EPC minutes from January 18, 2011 with two corrections.
 
  • March’ was changed to ‘January’
  • An‘s’ was added to James Dobrozsi’s last name.
The motion passed by a 4yes 0 no vote. Chris Patterson was not available.

A motion was made by Susan van Amerongen and seconded by Rob Adams to approve the EPC minutes from January 24, 2011 with five corrections.
 
  • Regular ‘March’ was change to ‘special January’;
  • An‘s’ was added to James Dobrozsi’s last name.
  • Under Part Three Uses I. Permitted Uses: G. section (4) the following line was added: ‘This verbiage may be different in the final document which will need approval’;
  • Under Part Three Uses I. Permitted Uses: H. section (4) the following words were removed ‘with a minimum of 20% office space.’  
  • The following line was added ‘This verbiage may be different in the final document which will need approval’
Adjournment:

On a motion to adjourn the meeting by Susan van Amerongen and seconded by Rob Adams, the meeting was adjourned at 7:31pm by a 4 yes 0 no vote.  Chris Patterson was not available.

The next regular meeting is scheduled for March 15, 2011 at 6:00 PM.  



Douglas A. Lohmeier
Chairperson, Evendale Planning Commission



Attest:  Dan Frank
Secretary, Evendale Planning Commission