VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
October 19, 2010
EVENDALE MUNICIPAL BUILDING
The regular March meeting of the Evendale Planning Commission (EPC) was called to order by Doug Lohmeier at 6:00 PM on October 19, 2010. Attending were EPC members Doug Lohmeier (Council Representative), Susan VanAmerongen, Dan Frank, and Chris Patterson. Supporting the EPC were Jack Cameron, James Jeffers (Village Engineer), Pam Morin, James Dobrozsi (Architectural Review Board Member), Ralph Terbrueggen (Architectural Review Board Member) and Kathy Farro (Planner, Manley Burke). Absent was Planning Commission member Rob Adams.
New Business:
1. Evendale Commons Business Park - Modifications to the PBD regulations, Revised Conceptual Plans, Replat of Area D and Site review of Chase Bank
Anne McBride of McBride Dale Clarion spoke on behalf of the modifications to the PBD which would mainly affect area D. Ms. McBride paraphrased Section 1252.01 and 1252.03a1 and referenced that doctors could have an office but not a “service” business. She then requested that EPC add financial services which would not include “high” interest financial services. Ms. McBride would like to add a new category “Free standing” which would include restaurants, hotels and meeting facilities. Currently the code states that restaurants need to be attached and that she believes that this is important to add to the code. Ms. McBride would like to add ‘ATM’s” as a conditional use in areas A, B, C, and D. The code currently does not identify this in any district. Ms.
McBride provided an exhibit titled Evendale Commons Business Park Requirements dated 10-13-10 which shows these proposed changes.
Mike Ricke with Anchor Properties presented a revised site plan with the proposed Chase Bank and potential restaurant site along with four additional concepts. Each represented potential options for the development. Mr. Ricke stated that they are not ruling out any options and that the presented plans do or did express interest at some point. Mr. Ricke stated that it is almost impossible to lease 50% of the space and take the risk that the remainder would lease out. He is thinking that 90% would have to be pre-leased with multiple end users and signed documents prior to going to a financial institution for funding. Mr. Ricke stated that “We are in this together” meaning Anchor Properties and the Village of Evendale. If concept D is to progress Evendale would have to add ‘Industrial’ to Area D.
Brian Copfer with Miller Valentine stated that the current market for office has collapsed for new spec buildings. This has been going on for the last 18-24 months and foresees this happening for the next 18-24 months. There are currently no new demands for spec buildings in the area. There is currently a 25% vacancy rate in suburban office space and the Tri-county area is over 30%. Developers can’t afford to have empty space and are therefore looking at smaller scale buildings, not the 40,000+ s.f. buildings right now.
It has been recommend by Doug Lohmeier that a joint meeting with council be held to address the proposed modifications. A tentative meeting with EPC and council is scheduled for November 13th with a time and location to be determined by Jack Cameron. EPC mentioned to the applicants that the Village of Evendale can not guarantee the length of the process to get this proposed changes to move forward.
Due to the recommendation that a joint meeting is to be held, the replat of area D and the site review of Chase Bank were not discussed at this time.
Old Business;
1. A-Z Printing, 10122 Reading Road - Site review of solar panels
Mr. Bruce Hassel presented additional information that was requested at the last EPC meeting. Mr. Hassel provided a diagram of the solar panels, a topographic map and addressed the drainage issues as requested. Mr. Hassel did state that the entire vegetated area on his property would be removed.
A motion was made by Chris Patterson and seconded by Dan Frank to approve the proposed solar panels as shown in this submittal with these following conditions:
• A 3’ high mound shall be placed behind the existing garage that runs the width of the property which shall include 7’ tall evergreens and screening the north property line as approved by Ralph Terbrueggen.
• That an 8” deep swale be placed at the center of the property per James Jeffers.
The motion passed by a 3 yes 0 no vote.
Internal Business:
1. Report from Village Engineer
Final pavement for Glendale Milford will be next week.
2. Other Items
Jack Cameron stated that the PNC building is under contract with an undisclosed end user.
Jack presented information on St. Rita Lane that may be used as a marketing piece to help sell the property. Jack asked that the EPC look at the options provided.
Jack mentioned that Gold Medal and White Castle both received an enterprise abatement and that So Low is expanding as well.
Jack mentioned that GE announced that they will be adding 500 jobs with some being in Dayton but most will be in Evendale.
3. Approval of Minutes - September 21, 2010
A motion was made by Chris Patterson and seconded by Dan Frank to approve the EPC minutes from September 21, 2010 with one revision that Reading Road be changed to Glendale Milford Road.
The motion passed by a 3 yes 0 no vote.
On a motion to adjourn the meeting by Dan Frank and seconded by Doug Lohmeier, the meeting was adjourned at 7:44 PM by a 2 yes 0 no vote.
The next regular meeting is scheduled for November 16, 2010 at 6:00 PM.
Douglas A.Lohmeier
Chairperson, Evendale Planning Commission
Attest: Dan Frank
Secretary, Evendale Planning Commission
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