VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
December 15, 2009
EVENDALE MUNICIPAL BUILDING
The regular December meeting of the Evendale Planning Commission (EPC) was called to order by Dick Shaffer at 5:00 PM on December 15, 2009. Attending were EPC members Doug Lohmeier (Council Representative) Dick Shaffer, Susan VanAmerongen and Dan Frank. Supporting the EPC were Jack Cameron, James Jeffers, Pam Morin, and James Dobrozsi (Architectural Review Board Member)
New Business:
1. Evendale Commons Business Park - Area “D” Lot Split
Mr. Brian Copfer with Miller Valentine presented a plan that showed the proposed lot split “D” area to be split into 3 lots; lot D-1 to be 7.463 acres; lot D-2 to be 1.741 acres and lot D-3 to be 11.440 acres.
A motion was made by Susan VanAmerongen and seconded by Doug Lohmeier to recommend approval of the lot split.
The motion passed by a 3 yes to 0 no vote.
2. Kinetic Vision, Evendale Commons Business Park - Area “D-2” Design Review
Mr. Jeremy Jarrett, Kinetic Vision presented information on the company. Kinetic Vision has been in business almost 25 years and they are currently located in Blue Ash in an office around 3,000 sq. ft. They recruit high-tech college graduates and they pay for recreation facilities for their employees and they may become members of the Evendale Recreation Center. They would like to break ground in the spring of 2010. The building is designed for Kinetic Vision to double its work staff over time.
Mr. Brett Kratzer, Reztark Design Studio and Mr. Dustin Bailey, Miller Valentine presented information on the updated plans. There were four main objectives for the site, they were: 1) presentation from the street; 2) access for visitors by placing employee parking in the back; 3) minimize the site line to the high bay area; and 4) landscaping.
The client declined 4 schemes for the building prior to approving the current plan. The architect used these concept design priorities; 1) two ends and a middle; 2) distinguish between office and retail aesthetics; 3) create a proprietary image with the client; 4) draw from the current retail palette of building materials; and 5) create a timeless design which is clean, simple and straightforward.
The design direction that followed included corner elements (bookends) which are proposed to be metal siding painted ‘gray velvet’ with a black metal canopy above the main entrance and a black metal eyebrow above the windows located on the right side of the front elevation. The base of the bookends is proposed to be smooth face cast stone with cap and is to be ‘bone’ color. The right side of front elevation will also have ‘cedar’ colored brick to match the middle portion of the building. The middle of the building will have a ‘platinum’ colored metal fascia, ‘cedar’ colored brick and the ‘bone’ colored smooth faced cast stone with cap. The ‘cedar’ colored brick is 16” long and is already a color associated with the site.
There are 3 pole lights and some building lights. The pole lights will match the retail buildings. There is a can light in the canopy by the main entrance as well as 2 bollard lights.
The wall sign is blue and is internally illuminated. The sign size is within the EPC codes for signs.
EPC noticed that the trellis feature was removed from the site plan and would like to see some type of architectural element placed back on the site.
There were some concerns for the Elm trees that are proposed and that the landscape plan needs to be reviewed by the Architectural Review Board.
A motion was made by Susan VanAmerongen and seconded by Doug Lohmeier to approve the design with these following conditions: 1) that a cut sheet on the metal siding system be provided to and accepted by the ARB; 2) that an architectural element be added to the site and accepted by the ARB; 3) that the landscape plan be reviewed and accepted by the ARB; and 4) that the ZBA approve the variance for the 2 ½’ encroachment of the building setback.
The motion passed by a 3 yes to 0 no vote.
Internal Business:
1. Election of Chairperson and Secretary for 2010.
A motion was made by Susan van Amerongen and seconded by Dick Shaffer to appoint Doug Lohmeier as Chairperson for the 2010 year.
The motion passed by a 4 yes to 0 no vote.
A motion was made by Susan VanAmerongen and seconded by Doug Lohmeier to appoint Dan Frank as Secretary for the 2010 year.
The motion passed by a 4 yes to 0 no vote.
2. Report from Village Engineer
No comments.
3. Other items
Jack Cameron stated that Rob Adams has been reappointed to the planning commission.
4. Approval of Minutes - October 20, 2009
A motion was made by Susan VanAmerongen and seconded by Doug Lohmeier to approve the EPC minutes from October 20, 2009.
The motion passed by a 4 yes 0 no vote
On a motion to adjourn the meeting by Susan VanAmerongen and seconded by Doug Lohmeier, the meeting was adjourned at 5:47 PM by a 4 yes 0 no vote.
The next regular meeting is scheduled for January 19, 2009 at 6:00 PM.
Dick Shaffer
Chairperson, Evendale Planning Commission
Attest: Dan Frank
Secretary, Evendale Planning Commission
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