VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
August 19, 2008
EVENDALE MUNICIPAL BUILDING
The regular August meeting of the Evendale Planning Commission (EPC) was called to order by Chairperson Dick Shaffer at 6 PM on August 19, 2008. Attending were EPC members Doug Lohmeier (Council Representative), Rob Adams, Dick Shaffer, Susan van Amerongen, and Dan Frank. Supporting the EPC were James Jeffers (Village Engineer), Jack Cameron, Kathy Farro, Tim Burke, Pam Morin, James Dobrozsi (Architectural Review Board Member), Ralph Terbrueggen (Architectural Review Board Member), and Linda Fitzgerald.
Public Hearing
1) Arcadia Communications, 10209 Plainfield Road, Rest Haven Memorial Park
Wireless Communication Facility
Ms. Susan De Roos, 3738 Monets Lane – read from and submitted a written letter and asked for more time to review the new materials being presented at tonight’s meeting.
Mr. Mike Behbehani, 3753 Monets Lane – submitted pictures of balloon test with modifications to show his assessment of the height of the proposed tower. He asked for an additional balloon flight and that Arcadia and/or Cricket supply a list of people requesting the additional service.
Mr. Chris Patterson, 3690 Fawn Run Dr. – read from and submitted a letter.
Ms. Lynn Nordstrom, 8 Hollow Oak – read from and submitted a letter.
Given the issues that are still outstanding, Dick Shaffer assured everyone that the Public Hearing would be re-opened to consider more comments from the public.
With no more people wanting to speak, a motion was made by Rob Adams and seconded by Susan van Amerongen to close the Public Hearing until the next regularly scheduled EPC meeting or a special EPC meeting. The motion passed by a 5 yes 0 no vote.
New Business
1) Arcadia Communications, 10209 Plainfield Road, Rest Haven Memorial Park
Wireless Communication Facility
Mr. David Pike, Pike Legal Group, made opening remarks and then presented a series of witnesses in support of the application for the proposed cell tower. The basic assertion of each witness is provided below. The written submission that supported each person’s testimony is available upon request to the Village.
Mr. Gregory Wahl and Mr. Julio Luis of Cricket Communications described the following items:
a. Stated that there is a need for additional cell coverage to address customer complaints about dropped/no service and customer requests for service. They provided no specific proof of this need other than to say it existed.
b. The minimum height of the monopole that would be required to obtain the service level they desire is 150’. This is due primarily to the topography of the area.
c. Co-location opportunities with existing sites was explored at various locations and all were eliminated because they did not provide the level of coverage desired.
d. The maps showing the existing coverage and the coverage with the proposed cell tower were not at the same graphic scale, making it difficult to compare. Mr. Pike stated that he would provide revised maps at the same scale.
Mr. Pike submitted a letter from Cincinnati Bell Wireless stating their desire to co-locate at this site.
Mr. Marty Brown, Galloway Appraisals testified that in his opinion, there would be no reduction in property values as a result of the proposed cell tower.
Mr. Marshall Slagle, Marshall Slagle Planning, LLC, stated that in his opinion the Village Code has a conflict regarding the setbacks within the Residential zone for cell towers. Based on this conflict, he believes that there is no 600’ setback requirement for the cell tower.
Mr. William Grigsby, a structural engineer from Shelbyville, Kentucky, stated that in his opinion there were no safety concerns regarding the proposed tower and that all Ohio Building Codes were being followed in the proposal.
Mr. Sam Johnson and Mr. Tom Patterson of Arcadia Communications provided a history of the proposal:
a. Arcadia attempted to lease Village property for the tower, but was unsuccessful.
b. Arcadia then contacted Rest Haven Cemetery
c. The proposed site was the only site that was appropriate for this type of monopole given the use of the rest of the property and also satisfied the needs for access, utilities, etc.
Motion by Rob Adams and seconded by Doug Lohmeier to table the issue until the next regularly scheduled meeting or a special meeting. The motion passed by a 5 yes 0 no vote
2) A-Z Printing, 10122 Reading Road
Preliminary discussion of proposed addition
Mr. Bruce Hassel, A-Z Printing, presented the plans for the proposed building addition. Discussion focused on the need to have more/better information related to three areas:
a. Parking – Add parking stalls to the plans to show how the site will meet the minimum requirement and to show traffic flow on the site.
b. Landscaping – Specific suggestions included:
i. Providing a scaleable drawing of the plans
ii. Refreshing the raised planter on the front of the building
iii. Cleaning up the area between the planter and the Evendale ROW (use of plant and other materials that do not require lots of water)
iv. Provide interior parking lot landscaping, integrated with the parking
c. Architectural – Carry the stone and other architectural features from the old portion of the building to the new and to try to improve the overall appearance.
Motion by Doug Lohmeier and seconded by Dan Frank to table the issue until the next regularly scheduled meeting so that the applicant can address the concerns raised during the meeting. The motion passed by a 5 yes 0 no vote
3) Sysco Foods, 10510 Evendale Drive
Landscaping Revisions
Motion by Susan van Amerongen and seconded by Rob Adams to accept Ralph’s recommendations on the landscaping and to forward to Sysco Foods. The motion passed by a 5 yes 0 no vote
4) Midwest Tube Property LLC, 10825 Medallion Drive
Site review for building addition
Mr. Bob Bailey, Bayer, Becker Engineers presented the site review plan.
Motion by Susan van Amerongen and seconded by Doug Lohmeier to approve the site review with the following conditions:
a. The applicant is requesting a 20% reduction in the total number of parking required for the site as allowed in the Village Code.
b. Provide screening for loading docks with 2 6’ spruce to be added on top of the berm along Medallion Drive.
c. Landscaping between the two dock doors similar to the front of the building
The motion passed by a 5 yes 0 no vote
5) Evendale Elementary School, 3940 Glendale-Milford Road
PBD site review, landscaping revisions
Mr. Dick Baldwin, Cole Russell, presented the site review plan.
Motion by Doug Lohmeier and seconded by Susan van Amerongen to approve the revised landscape plan.
The motion passed by a 5 yes 0 no vote
6) Mr. Clean Car Wash, 10199 Reading Road
PBD site review, signs
Mr. Mark Stotman, Quality Sign Co., presented the plan to remove/modify signs on the site and the building. This preliminary review established the priority of the sign idification requests by the applicant and gave the EPC an understanding of the concerns Mr. Clean Car Wash has regarding the existing signage. EPC decided to address the issue in two parts (one being the request for moving the monument sign and all the other proposed sign changes).
Motion by Rob Adams and seconded by Dan Frank to approve the relocation of the monument sign conditioned upon the approval of the Sign Variance Committee due to not meeting the minimum setback and the re-landscaping recommendations.
The motion passed by a 3 yes 2 no vote
Motion by Doug Lohmeier and seconded by Susan van Amerongen to table the remaining sign modification requests.
The motion passed by a 5 yes 0 no vote
Old Business
1) Proposed text amendment to Chapter 1262, Signs
Motion by Doug Lohmeier and seconded by Rob Adams was made to table this issue until the September EPC meeting. The motion passed by a 5 yes 0 no vote.
Internal Business:
1) Approval of Minutes
A motion was made by Susan van Amerongen and seconded by Rob Adams to approve the EPC minutes from July 15th, 2008.
The motion passed by a 5 yes 0 no vote
On a motion to adjourn the meeting by Susan van Amerongen and seconded by Rob Adams, the meeting was adjourned at 10:10 PM by a 5 yes to 0 no vote. The next regular meeting is scheduled for September 16th, 2008 at 6:00 PM.
_____________________________________
Dick Shaffer
Chairperson, Evendale Planning Commission
Attest:
_____________________________________
Rob Adams
Secretary, Evendale Planning Commission
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