VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
JANUARY 17, 2006
EVENDALE MUNICIPAL BUILDING
The regular January meeting of the Evendale Planning Commission (EPC) was called to order by Co Chairperson Dick Shaffer at 6 PM on January 17, 2006. Attending were EPC members Susan VanAmerongen, Chris Schaefer (Council Representative), Rob Adams (newly appointed), and Dick Shaffer. Michael Schwartzman was absent with prior notice given to the Commission. Supporting the EPC were Ralph Terbrueggen and James Dobrozsi (Architectural Review Board members), Kathy Farro (Manley Burke representative) James Jeffers (Village Engineer), Linda Fitzgerald (Economic Development Consultant),
Jack Cameron (Assistant to the Mayor) and Pam Morin (Village Building Department Clerk).
NEW BUSINESS
1) Sysco Food Services, 10510 Evendale Drive
Charles Denham representing Sysco outlined the changes requested from the original site plan approved previously by the EPC. Changes included a reduced footprint for the building addition,
changing the siding to cast concrete from metal skin, elimination of the Wash Bay, etc. On a motion by Susan VanAmerongen and second by Chris Schaefer the EPC approved the revisions to the site plan subject to the addition of 5-6 trees (the type to be agreed with Ralph Terbrueggen) in front of the existing retention pond. The vote for 4 yes and zero no.
2) Evendale Commons Business Park (ECBP)
Dean Miller from Miller Valentine made the request for a signage modification to the PBD Document Requirements, Part Six, G. which permits 1 new development sign per lot of 60 sq. ft. maximum area
With a minimum set back of 10 ft. and maximum height of 8 ft. ECBP requests two each signs ( Sign A which shows the overall site as a mixed use business park and Sign B which highlights the Wal-Mart opening in the Spring of 2007 and available retail outlots ) on each side of the two entrances to ECBP and have an area of 128 sq.ft. and a maximum height of 12 ft. including the support posts. The discussion centered on the size of the signs, pre opening advertisement for Wal-Mart, benefit is the signs, duration of the signs, etc. The EPC consensus was that if ECBP agreed to use the 128 sq.ft. signs with 12 ft. of height only on the Glendale Milford locations, retain the Reading Road signs per the PBD requirements, change the color for the Wal-Mart sign to match the approved colors per the ECBP renderings, add the verbage on
the overall lot signs to state office retail or research instead of mixed use, and review the effectiveness/acceptability of the sign every six months with the EPC, EPC would agree with the PBD deviation for new development signs. On a motion made by Susan VanAmerongen and second by Rob Adams, the motion carried by a 4 yes to zero no vote.
3) Al Neyer, Inc. 10685 Medallion Drive
Representatives from Al Neyer, Inc (Erica Seaquist and Otto Bauer-Nilsen, Jr.) presented plans for a 60,000 sq. ft. warehouse/office site addition to the existing RPC Mechanical building at 10685 Medallion Drive. The plan shows just one office addition with the rest being used for the forklift distribution operations, both of which would add only a " few " employees. The parking requirements were per the Zoning Code and no changes to the ingress/egress are planned. It was stated that the Applicant should put some trees along the drainage slope to frame the building and replace the river birch with specimens acceptable to the Architectural Review Board (Ralph Terbrueggen). On a motion by Rob Adams and second by Chris Schaefer, the EPC approved the site addition subject to landscaping agreement with the
Architectural Review Board by a 4 yes to zero no vote.
4) Cincinnati Commercial Contracting(CCC), 2721 Sharon Road
Bill Braucksick and Andy Radin from Performance Alignment presented plans to build on 3 acres east of the Lifestyle Properties (Watson's). The business planned would be Performance Alignment
who would be consolidating their business now located in Blue Ash. CCC was asking for a preliminary review with the EPC for direction before submitting a formal application. The business planned has focus on high end automobiles and their mechanical needs. All work would be done within the building, including engine performance testing. The building would include a showroom/museum with select cars would be displayed in the center front portion of the building facing Sharon Road. The Applicant will be working with PFB Architects to get detailed plans for the building/landscaping. It was decided that the Applicant should proceed asking for an amendment to the existing Lifestyles PBD, established by Village Ordinance No. 95-30 on 1995. The Applicant's business would employ 15-16 employees. The EPC agreed to work with CCC and
Performance Alignment to meet their timing needs in the future meetings with a vote of 4 yes to zero no votes on a motion by Chris Schaefer and second by Dick Shaffer.
INTERNAL BUSINESS
1) Electing a new Chairperson. Chris Schaefer made a motion which Susan VanAmerongen seconded to elect Dick Shaffer as Chairperson. The motion carried with 3 to zero votes and one abstention.
2) New Secretary. The new Chair asked that members Adams, VanAmerongen, and Schwartzman consider volunteering for the position since the Chair and Council Representative have not/cannot hold the position. The Chair will contact members prior to the next meeting to have a secretary in place for the Feb. meeting.
3) The Chair asked the EPC members to consider whether to keep the existing meeting schedule of the third Tuesday of each month or move to another date which might facilitate meshing with Council timing needs.
4) The Chair gave a quick report on last year's EPC meetings which counted 19 meetings lasting 46 hours.
5) The Chair requested from Jack and Pam that the EPC be kept aware of decisions from the ZBA, Sign Variance, etc.
6) The minutes from the December 20, 2005 EPC meeting were approved as amended by a typo of Jim Guthrie's name by a 4 yes to zero no votes.
7) Jack and Linda gave an update on economic development activities and branding/access management issues.
On a motion to adjourn the meeting by Chris Schaefer and second by Rob Adams, the meeting was adjourned at 8:20 PM by a 4 yes to zero no votes. The next meeting is scheduled for Feb. 21, 2006 at 6 PM.
Dick Shaffer
Chairperson, Evendale Planning Commission
Attest:
__________________________________________
Chris Schaefer
Interim Secretary, Evendale Planning Commission
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