VILLAGE OF EVENDALE
PLANNING COMMISSION METING MINUTES
AUGUST 9, 2005
EVENDALE MUNICIPAL BUILDING
The regular August meeting of the Evendale Planning Commission (EPC) was called to order Chairperson Jim Guthrie at 6 PM on August 9, 2005. All members of the EPC were present (members Guthrie, Schaefer, VanAmerongen, and Shaffer) except Member Schwartzman who was excused absent. Village staff members present were Jack Cameron (Ass’t to the Mayor), Linda Fitzgerald (Consultant to the Village on Economic Development), Ralph Terbrueggen (Architectural Review Board), Pam Morin (Bldg. Dept. Clerk), and Kathy Farro from Manley Burke.
PUBLIC HEARING
Lifestyle Properties, Ltd., 2721 E. Sharon Road
Request of a zone change for parcels 611-0030-0250-00 and 611-0030-0035 from General Industrial to either
Heavy Commercial or Heavy Commercial Planned Business Development.
Chairman Guthrie asked for comments from any attending parties and when there were none, closed the public hearing for this item.
Village of Evendale, 10500 Reading Road
Recommendation to Council on two text amendments to the Zoning Code which will modify the regulations for publishing notice (1278.02(b)(2)) and clarify the EPC’s plan review authority (1270.03(a)(4)). Since there was no public comment on the proposed amendments, Chairperson Guthrie closed the formal public hearing.
NEW BUSINESS
1. Surgery Center of Evendale, 3155 Glendale-Milford Road
Neil Schwartz represented the Surgery Center’s proposed building modifications per PBD requirements. This was a preview of their formal submittal for the November meeting. The Phase 1 expansion to the NE corner and West side of the existing building requires relocation of landscaping and/or parking spaces. This expansion changes the building footprint from the plan approved as part of the PBD a year ago. The building expansion will double the ability for surgeries as well as increasing the pain management exam rooms. The type of surgeries remains such that all patients will be discharged less than 24 hours. It was suggested to the Surgery Center that to obtain formal approval at the November meeting, details of building material/color, landscaping, parking, drainage and building footprint,
location/dimensions would be needed on the total site plan.
The EPC, on a motion by Chris Schaefer and second from Susan VanAmerongen, approved the Phase 1 expansion plans to the existing plan, subject to receiving the required data on the final site plan in November, by a vote of 4 yes, to zero no. No occupancy permit will be issued until such a final plan has been submitted and approved
2. Lifestyle Properties, Ltd., 2721 E. Sharon Road
Don Utt, representing Lifestyle Properties, discussed the proposal to change the current GI zoning for these two additional parcels (total addition of 1.8 acres) to HC. The existing curb cut on Sharon Road was discussed and Lifestyle Properties proposed that it be made a right in/right out only entrance/exit. There was a brief discussion about eliminating the curb cut and flowing all traffic through the existing entrance at the traffic light, but that would restrict and possibly inhibit any proposed tenant(s) on the 1.8 acres. It was suggested by the Applicant that these two parcels, after being rezoned from GI to HC, be made part of the existing PBD (approved by Council 1-25-95) which is already zoned HC.
On a motion by member Shaffer and second from member Guthrie, the EPC voted 4 yes/zero no votes to recommend that Council approve the 1.8 acres rezoning from GI to HC.
On another motion by Mr. Schaefer with second from Ms. VanAmerongen the EPC voted 4 yes/zero votes no to recommend that Council approve joining the additional 1.8 acres parcel to the existing adjoining PBD owned by Lifestyle Properties, as an amended PBD, with a stipulation that the owner must recognize the amended PBD and any attendant conditions before any development begins on site.
3. Sysco Foods Services, 10510 Evendale Drive
Mel Wallert, representing Sysco Foods, presented a preliminary site review for a new garage of approximately 11,000 sq. ft. It was suggested that the formal submittal of the site plan contain tree and shrub landscaping on the south side inside the fence and for a distance of 100 ft. on both sides of the entrance. It was suggested that the Applicant return to the September EPC meeting with a final site plan, which has complete landscaping details. Coordination with the EPC landscape architect (Ralph Terbrueggen) was encouraged.
On a motion by Mr. Shaffer and second by Mr. Schaefer, the proposed garage was approved by a 4 yes/zero no vote subject to Applicant meeting the requirements in September for landscaping details.
4. Formica Corporation
Cathy Vernon, representing Formica Corporation, made a presentation to EPC requesting that the Village require Anchor Properties to extend the dedicated road (Evendale Commons Drive) within the Evendale Commons Business Park (ECBP) to facilitate a second access road for Formica employees and trucks servicing Formica’s facility. The Applicant’s case pointed out the safety benefit to the Village for emergency vehicles access to the facility as well as commercial benefits to ECBP from the convenience to their employees. It was claimed that the road extension would cost $60,000 and the benefits would be well worth the investment. After considerable discussion it was suggested that the Applicant respond, at their convenience, to the following five conditions/questions:
Would Formica be willing to pay for the proposed road extension?
Would Formica agree to limit traffic on the road extension to cars and light trucks only?
Would Formica perform a detailed traffic study of their RR entrance to ascertain where the cars and trucks come and go N and S on Reading Road?
Would Formica grant the Village an easement to the portion of the Mill Creek on their property for future recreation use as has been done for the ECBP project?
How would Formica provide access to the 40 acres on the south portion of their property if that parcel were ever developed?
Mr. Guthrie made a motion to defer action until the Applicant provides responses to the above five areas of
concern. Mr. Shaffer seconded the motion which carried by a three to one positive vote. Mr. Schaefer voted no.
5. Mary Lou Isaacs requested a briefing regarding a bike path access into ECBP. It was explained that bike access on the bridge was already planned and that Park Hills subdivision had initiated plans to have walking/bike trails within the Park Hills subdivision which would, among other features, exit along Glendale Milford near the Wyscarver interchange.
INTERNAL BUSINESS
1. Review of two text amendments to the Zoning Code
The first modifies the regulations for publishing public notice (1278.02(b)(2)) to align better the date to the ctual newspaper publishing date. On a motion by Mr. Schaefer with a second from Mr. Guthrie the proposed text changes, as amended, were passed by a 4 to zero vote for recommendation to Council for action.
The text change clarifying the review authority of the EPC was tabled until further review.
2. United Rental
Due to the Village appeal of the ZBA disposition of United Rental (letter attached) the EPC deferred any further review of the Applicant’s case.
3. Resignation of Architectural Review member
Chairperson Guthrie shared the resignation letter with the EPC and stated that Mayor Apking will appoint a
Replacement.
4. Approval of meeting minutes.
The draft minutes for the EPC meetings of June 30, July 7, July 12, and July 19 were approved as read or amended ( July 12) by a 4 yes to zero no vote with Mr. Shaffer making the motion and second from Ms. VanAmerongen.
The meeting was adjourned at 9:30 PM on a motion from Mr. Schaefer and second from Mr. Shaffer by a 4 yes to zero no vote.
________________________________________
Jim Guthrie
Chairperson, Evendale Planning Commission
Attest:
___________________________________
Dick Shaffer
Secretary, Evendale Planning Commission
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