VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
JUNE 4, 2005
EVENDALE MUNICIPAL BUILDING
The special meeting to continue the recessed meeting of June 1, 2005 for the Evendale Planning Commission (EPC) was called to order at 10 AM on June 4, 2005 with the following members present:
Chairperson Jim Guthrie, Secretary Dick Shaffer, Susan VanAmerongen, Michael Schwartzman, and Chris Schaefer, Council representative.
Attending also were Village Staff, Jack Cameron (Ass’t to the Mayor), James Jeffers (Village Engineer), and Linda Fitzgerald (Village Economic Development Consultant) as well as representatives from Anchor Properties: Matt Grever, Mike Ricke and Debra Sullivan from CESO. Approximately 10 interested parties were also present and asked questions relating to the subject.
OLD BUSINESS
Continuing Review of Anchor Properties Evendale Business Commons Park (ECBP)
This session dealt solely with the overall site development, excluding the Wal-Mart site, and contained the following areas of interest: Traffic/Access, Legal/Marketing, Topographical/Infrastructure, Mill Creek, Architectural Features, Landscaping, and Development Features/Signage. Numerous issues were raised for Anchor to consider for each category that will be placed on the attached list generated in the meeting. Relating to the first item, it was agreed that two members (Jim Guthrie and Michael Schwartzman) along with Village Staff will meet very soon with TEC to address long term traffic implications with developments within the Village with close proximity to the Reading Road and Glendale Milford intersection. Members were asked to provide input to Jim and Michael prior to the TEC meeting.
INTERNAL BUSINESS
It was decided to hold a similar review with Anchor specifically addressing the Wal-Mart site and this special meeting would be held on June 8 at 4:30 PM. It was also decided to hold another Anchor specific special meeting on June 16th at 4:30 PM prior to the regular EPC meeting which begins at 6 PM.
The meeting was recessed at 1:15 PM to be reconvened at the special June 8 meeting.
Jim Guthrie
Chairperson, Evendale Planning Commission
Attest:
Dick Shaffer
Secretary, Evendale Planning Commission
Attachment: List of issues and questions for Anchor’s overall site development
Village of Evendale Planning Commission
Evendale Commons PBD Review
Comment List for Submittal #1, May 2005
1) Traffic/Access
· Two commission members (Jim & Michael) meet with TEC & Jack to discuss scope of services
· Final subdivision submittal restrictions & concerns
· Out parcels on Reading Road access to main entrance/exit on Reading Road i.e.; internal frontage road
· Reading Road curb cuts
· Inwood Drive residential character
· Size and traffic flow over Mill Creek bridge
· Internal development roads traffic flow
2) Legal/Marketing
· Final subdivision plan deed restriction/covenants
i. Maintenance of unused structures (vacant bldgs., overall site)
ii. Design standards (New build, addition, expansion)
iii. Require membership and contribution from all to common areas
iv. Easement language for access between Reading Road out parcels
v. Mill Creek easement language & ownership issue
vi. Evendale’s enforcement authority & mechanism to keep and require restrictions/covenants
· PBD Overlay development phasing
· PG Graves and Formica access points identified
· Site features, utility easements, roads impacting right-of-way
· Underground utilities
· Vacant building – lease agreement including maintenance language and vacancy protection
· Village Solicitor review of any covenants and restrictions
· Section 6 Phasing - Office Plan detail for Phase I including marketing, discussions and the like
· If Wal Mart SuperCenter, give examples of 3-5 existing sites with neighborhood retail co-habitants.
· If Wal Mart SuperCenter, give examples of 3-5 existing sites with successful office component.
3) Topographical/Infrastructure
· Finished condition of Mill Creek (fencing, slope, matching existing grade with proposed)
· Existing trees and vegetation to remain around Mill Creek shown on plan
· Underground utilities
· Water Management & Sedimentation Control Plan through Council, Planning Commission to provide comments to Council
· Detention/Retention basin locations not consistent with PBD approved plan
· Drainage system not an overall site system, not consistent with PBD approved plan
· Design around detention/retention basins (landscaping, water movement)
· Front retention basin incorrectly indicated as storm water detention basin on plans
· Street names (Planning Commission responsibility)
· Cross walks treatments in public road
· Fencing for function and aesthetics
· Reading Road outlot grading of existing matching proposed (treatment & landscaping)
4) Mill Creek
· Easement language and Ownership recommendation and language from Solicitor
· Clarify pedestrian access to Mill Creek floodway area from Evendale Commons areas
· Wetlands relocation area
i. In easement area
ii. Removal of large trees in that relocation area
· Grading inside easement area
· Headwalls draining storm water from developed site area
· Litter control (Mill Creek drainage)
· Orientation of Reading Road outlots front doors
· Site wildlife displacement (Planning Commission)
5) Architectural Features
· Construction sequencing of common area features
· Features consistent with PBD plan?
· Submittal consistent with guidelines (Architectural Review Board)
· Design intent examples from existing sites
· Detention/Retention basin detail (fountain?)
· Water feature (seating areas)
· Sign design details
· Common area details to personalize effect
· Architectural features for terminus points
· Compare Reading Road Revitalization Plan with submittal
· Brad D’s comments included
· Materials
i. Sample boards
ii. Walkways
iii. Bridge
iv. Signs
6) Landscaping
· Construction sequencing of common area features
· Features consistent with PBD plan?
· Submittal consistent with guidelines (Architectural Review Board)
· Ralph T’s comments included
· Utilize aspects of the Mill Creek in design
· Unique features to personalize the area
7) Development Features/Signage
· Construction sequencing of signs
· Consistent and compatible with landscaping and architectural features (Architectural Review Board)
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