Village of Evendale
Planning Commission Minutes
Meeting February 15, 2005
The regular February meeting of the Evendale Planning Commission ( EPC ) was called to order by Chairperson Jim Guthrie at 6 PM on February 15, 2005. The following EPC members were in attendance:
Jim Guthrie, Chairperson
Dick Shaffer, Secretary and Vice Chairperson
Susan VanAmerongen
Chris Schaefer
Michael Schwartzman (attendance as noted)
Ralph Terbrueggen from the Architectural Review Board, James Jeffers, Village Engineer, Jack Cameron, Asst. to the Mayor, Pam Morin, Building Dept. Clerk, Linda Fitzgerald, Consultant on Economic Development, and Tim Burke, Scott Adams from Manley Burke were also in attendance representing Village interests.
PUBLIC HEARING For Anchor Properties Zone Change and PBD Modification
Chairperson Guthrie called for comments from the public regarding Anchor Properties proposed development of the former Heine Bosse McSwain properties located at the SW corner of Reading Road/Glendale Milford Road outside of the PG Graves site. Comments were also solicited regarding the proposed Zoning Change from Office Research to Heavy Commercial for the property located at 10165 Reading Road which would be added to the original PBD approved previously by EPC and Evendale Council. This would add one additional lot to the approved PBD. No comments from the public were presented to the team from Anchor represented by Matt Grever, Ron Trenkamp, Mike Ricke, and Anne McBride. The public hearing was closed and attention centered on the EPC agenda.
NEW BUSINESS
Anchor Properties request for zoning and PBD changes to the Preliminary Development Plan.
After a brief presentation by the Anchor representatives regarding their request, a motion by Dick Shaffer to approve the zoning change to the property located at 10165 Reading Road from the current Office Research to Heavy Commercial was made and seconded by Chris Schaefer. The motion carried with 4 yes and zero no votes.
Another motion to approve the property located at 10165 Reading Road to be included in the PBD and increase the outlots in Section B from 6 to 7 was made by Jim Guthrie and seconded by Dick Shaffer. The motion carried by a vote of 5 yes to zero no votes (member Schwartzman was in attendance).
The discussion regarding approval for the Preliminary Subdivision Plan elicited considerable questions and comments. Chris Schaefer requested comments from Anchor regarding the easement along the Mill Creek including ownership. Anchor explained that the GB 1 and 2 contained 4.3 and 2.6 acres respectively and that the area meeting F.E.M.A. requirements for flooding. Member Schaefer expressed concern over who would be responsible for work done within the Mill Creek Greenbelt area. It was agreed that the Mill Creek Conservancy and the Army Corps would have ultimate responsibility. Jack Cameron reported on the Mill Creek Conservancy meeting where the various options for flood control were discussed with municipalities. The tunnel concept was deemed the best, but far too expensive. The widening of the flood plain would be less
expensive to implement but would severely impact existing properties to the point that it was deemed impractical by the attending municipalities. Given the large costs and impact on existing properties, it was the opinion that the Project could not be funded by the municipalities and reality dictated that the existing flood plain would exist in the foreseeable future. Members Guthrie and VanAmerongen inquired whether the GB area could be increased and whether there was enough room between the property lines of the outlots in Section B and the eastern lines of the GB. Member Schwartzman asked about how the GB areas will be used, are enough amenity concepts called out on the PDP, etc. Anchor reminded everyone that the PBD requirements in detail are still in force and will be called out in the Final Development Plan. This Preliminary Plan reflects what today’s thinking is regards the property development and use. Any changes will have to come before the EPC for approval. Chris
asked about road widening being needed on Reading Road and Glendale Milford to accommodate the entrances to Evendale Commons Business Park. Anchor explained that these details for traffic flow are being worked and will be part of the Final Development Plan. Jim Guthrie summarized some of the items that the EPC would like incorporated into the Final Development Plan:
Turn lane locations/details, GB1 and GB2 details, detention/retention of storm water details, reduced curb cuts, and any other items that EPC deems important will be addressed in the formation of the Final Development Plan. Any ideas to be included should be sent to either Jack Cameron or Linda Fitzgerald for coordination with Anchor, just as was done with the PDP.
On a motion by Dick Shaffer with a second from Michael Schwartzman the EPC voted to approve the Preliminary Development Plan presented at this meeting. The vote was 4 yes (Schwartzman, Guthrie, VanAmerongen, and Shaffer) and 1 no (Schaefer).
INTERNAL BUSINESS
Linda Fitzgerald gave a thorough overview of the recent economic development activities within the Village which enables the EPC to anticipate future applicants requests as well as catch up on past activities which might have been considered dormant.
2) Member Shaffer asked the EPC to consider a total overhaul of our Zoning Code, to be led by highly qualified
consultants specializing in design standards and zoning issues. The reason given was that the EPC has been
presented with so many issues involving zoning and our Code is long overdue for a comprehensive revision.
It was agreed that Jack Cameron and Linda Fitzgerald will put together a list of qualified consultants to present
to EPC for determination and recommendation to Council for approval. The list will include rough cost
estimates and time schedules.
3) The Minutes from the January meeting were read and amended for approval. The OKI item containing the term
conditional use permit should have been non conforming use. The Amended minutes were approved 5 to 0.
4) On a motion by Jim Guthrie with a second from Dick Shaffer, the February meeting of the EPC was
adjourned by a 5 to zero vote. The meeting was adjourned at 8:20 PM.
_________________________________________
Jim Guthrie
Chairperson, Evendale Planning Commission
Attest:
_______________________________________
Dick Shaffer
Secretary, Evendale Planning Commission
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