MINUTES
Village of Evendale
Regular Council Meeting
December 8th, 2014
A public hearing was opened by Mayor Apking on the 2015 Village of Evendale Budget. There were no comments made. Motion to closed public hearing was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. Richard Finan, Ms. Catherine Hartman, Mr. Jeff Albrinck, and Mr. Chris Schaefer. Also present: Asst. to the Mayor, Dave Elmer; Village Solicitor, Tim Burke, CFO Cynthia Caracci, Police Chief, Niel Korte; Fire Chief, Mike Hauck and Barb Rohs, Village Clerk.
The Mayor presented Res. #14-09 RESOLUTION APPOINTING JOHN RANZ TO THE CURRENTLY VACANT POSITION ON THE EVENDALE VILLAGE COUNCIL TO FILL A TERM ENDING NOVEMBER 30, 2014. A motion to amend the title of the ordinance to state “term ending in 2015” was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved. A motion to read Res. #14-09 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Res. #14-09 was made by Mr. Albrinck, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared Res. #14-09 adopted as an emergency.
Mr. Ranz was sworn in by Mayor Apking. He thanked individuals for supporting him and returned to his council seat
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved.
The Mayor presented ORD. #14-64 ORDINANCE APPOINTING PETER L. FAILLACE AS A VILLAGE OF EVENDALE POLICE OFFICER AND DECLARING AN EMERGENCY. A motion to read ORD. #14-64 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #14-64was made by Mr. Puthoff, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt ORD.
#14-64 was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared ORD. #14-64 adopted as an emergency.
Mr. Vonderhaar and Ms. Susan Gordy addressed council. The Village of Evendale and the Evendale Cultural Arts Center (CAC) received an Award of Merit from the State Historic Preservation Office. The award recognized the CAC’s efforts in the preservation and rehabilitation of the old Evendale School at the corner of Glendale-Milford and Reading Roads. This was one of only fifteen projects throughout Ohio to win this honor. The Cultural Arts Center won the Award of Merit through the State of Ohio. Thank you to Diane Lemen and all her hard work in submitting application.
Committee Reports:
Finance, Administration, Service, Engineering and GHF Committee
Mr. Schaefer reported that there should be sufficient funds to cover all 2014 planned budget items. While the current 2014 cash balance shows a net surplus of $2,563,396.99, all but $700,000 will likely be encumbered in the governmental funds at the end of 2014. The current unencumbered balance is $18,771,849.93. Tax revenues for November were $1,196,450.76. The year to date total is $12,387,292.35. The projection for 2014 was $13,400,000
January council meeting has been changed to January 20th and council committee meeting will be January 13th. The committee will interview landscape architects for the “Thru the Valley” project. This project dates have not been determined. Council would like to interview architects so a plan can be in place when construction begins so the contractor knows VOE future plans.
Police, Fire, Recreation Council Committee:
Ladder truck is repaired and returned. The cabling on the ladder truck has been strengthened. Matt Stroh, VOE resident and Eagle Scout candidate, has emergency kits for the elderly available. The fitness center and pool maintenance only had one bid each. Vehicles break-ins continue to happen in the area. Residents should keep garage and cars locked.
Mayor Apking stated the contract for lighting has been signed.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. # 14-65 ORDINANCE MAKING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND FOR THE FISCAL YEAR ENDING DECEMBER 31, 2015 AND DECLARING AN EMERGENCY. . Discussion: Mr. Schaefer made the motion to amend the wage increase to 2%. There was no second. Mr. Albrinck would like to see a 3% increase. Council discussed the buying power of employees and how it has been affected over the past 10 years. Mr. Ranz stated in 2007 through 2009 the employees received low pay increases when the economy took a downturn. Now that the VOE is in the financial position to offer 3%, he would like to see the increase be 3%. Mr. Puthoff agrees with Mr. Albrinck and Mr. Ranz. Mr. Ranz wanted to make sure the recreation budget included $10,000 for trail development.
Ms. Caracci stated the trail and sign budget is still located in the budget. Also, the contingency fund has $300,000. The Cooper Creek wall is funded at $300,000 and is a top priority. A motion to read ORD #14-65 by title only was made by Mr. Schaefer seconded by Mr. Finan and unanimously approved on roll call. A motion to amend the ordinance to delete columns B and C was made by Mr. Puthoff, seconded by Mr. Schaefer, and unanimously approved. A motion to suspend the second and third readings of amended ORD #14-65 was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt amended ORD #14-65 was made by Ms. Hartman, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared #14-65 adopted as an emergency.
The Mayor presented ORD. #14-63- 2nd Reading RATIFYING THE ACQUISITION OF AND APPROVING A TRANSFER FROM THE GENERAL FUND TO THE CAPITAL FUND FOR PURCHASE OF 3046 INWOOD DRIVE AND DECLARING AN EMERGENCY. A motion to suspend the third readings of ORD #14-63 was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #14-63 was made by Mr. Albrinck, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking declared #14-63 adopted as an emergency.
The Mayor presented ORD. #14-66 AN ORDINANCE AUTHORIZING MAYOR TO A HIRE PART-TIME EMPLOYEE AND SETTING PAY RATES. A motion to read ORD #14-66 by title only was made by Ms. Hartman seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-66 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #14-66 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared #14-66 adopted as an emergency.
The Mayor presented ORD. #14-67 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR OPERATION OF THE MUNICIPAL POOL AND DECLARING AN EMERGENCY. Discussion: Mr. Finan would like this to be the first reading since the pool does not open until May. Mr. Nichols stated that this should be approved in January so Swim Safe can start the pool hiring. A motion to read ORD #14-67 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. This is the first reading.
The Mayor presented ORD. #14-68 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR OPERATION OF THE EVENDALE RECREATION CENTER’S FITNESS CENTER AND DECLARING AN EMERGENCY.
A motion to read ORD #14-68 by title only was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-68 was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #14-68 was made by Ms. Hartman, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared #14-68 adopted as an emergency.
The Mayor presented ORD. # 14-69 ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. A motion to read ORD #14-69 by title only was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to amend the ordinance to delete columns B and C was made by Mr. Puthoff, seconded by Mr. Schaefer, and unanimously approved. A motion to suspend the second and third readings of ORD #14-69 was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt ORD #14-69 was made by Mr. Finan, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking
declared #14-69 adopted as an emergency.
The Mayor presented ORD. # 14-70 ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Puthoff recused himself. A motion to read ORD #14-70 by title only was made by Mr. Albrinck, seconded by Mr. Ranz and unanimously approved on roll call. A motion to amend the ordinance to delete columns B and C was made by Mr. Schaefer, seconded by Mr. Albrinck, and unanimously approved. A motion to suspend the second and third readings of ORD #14-70 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to adopt ORD #14-70was made by Mr. Finan, seconded by M Mr. Schaefer and unanimously approved
on roll call. Mayor Apking declared #14-70 adopted as an emergency.
The Mayor presented ORD. #14-71 ORDINANCE MAKING VARIOUS APPOINTMENTS TO BOARDS AND COMMISSIONS WITHIN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read ORD #14-71 by title only was made by Mr. Finan seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-71 was made by Ms. Hartman, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #14-71 was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared #14-71 adopted as an emergency.
The Mayor presented ORD. #14-72 ORDINANCE AUTHORIZING THE SALE OF THE FIRE DEPARTMENT’S SCOTT 4.5 SCBA AIRPACKS TO STONELICK TOWNSHIP AND DECLARING AN EMERGENCY. An emergency clause is needed because the Stonelick Township existing airpacks are not functioning. A motion to read ORD #14-72 by title only was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-72 was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #14-72 was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared #14-72
adopted as an emergency.
The Mayor presented ORD. #14-73 ORDINANCE AUTHORIZING THE SALE OF THE FIRE DEPARTMENT 2001 HORTON AMBULANCE TO THE VILLAGE OF LINCOLN HEIGHTS AND DECLARING AN EMERGENCY. An emergency clause is needed to provide Lincoln Heights with a more reliable ambulance. A motion to read ORD #14-73 by title only was made by Mr. Puthoff , seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-73 was made by Mr. Albrinck, seconded by Mr. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to adopt ORD #14-73was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared
#14-73 adopted as an emergency.
The Mayor presented ORD. #14-74A ORDINANCE APPROVING A LOT SPLIT OF THE PROPERTY AT 3987 GLENDALE-MILFORD ROAD (PID 611-70-16) OWNED BY REST HAVEN MEMORIAL PARK ASSOCIATION, INC. AND DECLARING AN EMERGENCY and ORD. #14-74B ORDINANCE DENYING A LOT SPLIT OF THE PROPERTY AT 3987 GLENDALE-MILFORD ROAD (PID 611-70-16) OWNED BY REST HAVEN MEMORIAL PARK ASSOCIATION, INC. This is the first reading. . Discussion: Mr. Puthoff recused himself because he is a direct neighbor. Mr. Finan recused himself also because he is on the board of Rest Haven Memorial Park. Rest Haven has a management agreement with the nonprofit Stonemoor to manage the residential rental properties until the will be repurposed as cemetery purposes. There are four rental properties. Mr. Burke pointed the Puthoff
property is immediately adjacent to the Rest Haven Property but not to the property that this property (PID 611-70-16). Mr. Ranz wanted to make sure Rest Haven agreed to in the past there is no change in ingress/egress of the cemetery. Mr. Burke will do some research to see dis
The Mayor presented ORD. #14-75 AN ORDINANCE AMENDING CHAPTER 1612 OF THE CODIFIED ORIDNANCES OF THE VILLAGE OF EVENDALE REQUIRING COMPLIANCE WITH FIRE ALARMS. A motion to read ORD #14-58 by title only was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. This is the first reading.
The Mayor presented RES. # 14-10 A RESOLUTION APPOINTING SPECIALISTS IN THE FIRE, POLICE AND SERVICE DEPARTMENTS FOR 2015 AND DECLARING AN EMERGENCY. A motion to read RES. # 14-10 by title only was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt RES. # 14-10 was made by Mr. Puthoff, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared RES. # 14-10adopted as an emergency.
The Mayor presented RES. #14-11 A RESOLUTION RESCINDING RESOLUTION 2014-08 REGARDING AN AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF HAMILTON COUNTY, OHIO, AND SUPER SYSTEMS, INC. Discussion: This company is presently located in Sycamore Township and in the process of relocated to Evendale. Steve Thompson, President of Super Systems, called to say they were going to withdraw their contract with Anchor Properties due to tax and internal operations issues. A motion to read RES. #14-11 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt RES. #14-11 was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared RES. #14-11 adopted.
Dave Elmer presented to council the job description of the IT support. It has agreed on the VOE needs more than the existing support. Dave will continue to meet with IT support to get bids. Clearcreek Township has asked to share the IT support person. Council discussed the pro and cons of sharing this position. Council agreed that VOE has enough internal work and did not want to share this person. It will be on the January agenda.
Motion to adjourn was made by Mr. Puthoff, seconded by Mr. Finan and unanimously approved.
Meeting was adjourned at 8:15pm.
_______________________
Mayor
Attest:
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Village Clerk
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