MINUTES
The Village of Evendale
Regular Council Meeting
June 11th, 2013
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Jeff Albrinck, Mr. Doug Lohmeier, and Mr. Chris Schaefer. Also present: Police Lieutenant Jeff McDaniel; Fire Chief, Mike Hauck; Village Solicitor, Tim Burke, Assistant to the Mayor, Jack Cameron, Recreation Director Dave Nichols and CFO Cynthia Caracci.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved.
Committee Reports:
Police, Fire, Recreation Council Committee:
Mr. Lohmeier reminded everyone of the Chili Lunch this week. The Cincinnati Symphony Quintet on Sept 5th at noon at the Evendale Pavilion.
Finance, Administration, Service, Engineering and GHF Committee:
The earnings tax generated in May 2013 was $889,516.06. This is about $21,000 ahead of last year. The tax collections are $464,218.41 ahead of last year. This month the Village has a surplus of 122,061.36. Committee members will look at the tuition reimbursement program a the next council committee meetings.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. #13-23 AMENDED AND RESTATED RESOLUTION OF THE COUNCIL OF VILLAGE OF EVENDALE, HAMILTON COUNTY, OHIO FOR OHIO POLICE AND FIRE PENSION FUND PICK-UP THROUGH A PAYROLL DEDUCTION. A motion to read ORD. #13-23 by title only was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-23 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt ORD. #13-23 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared ORD. #13-23adopted as an emergency.
The Mayor presented ORD. #13-24 AMENDED AND RESTATED RESOLUTION OF THE COUNCIL OF VILLAGE OF EVENDALE, HAMILTON COUNTY, OHIO FOR OHIO POLICE AND FIRE PENSION FUND PICK-UP THROUGH A PAYROLL DEDUCTION . A motion to read ORD. #13-24 by title only was made by Mr. Lohmeier seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-24 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt ORD. #13-24 was made by Ms. Hartman, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared ORD.
#13-24 adopted as an emergency.
The Mayor presented ORD. #13-25 ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE FROM THE STATE OF OHIO PROCUREMENT PROGRAM FOR UNLEADED GASOLINE AND ROAD GRADE DIESEL FUEL, AND DECLARING AN EMERGENCY. A motion to read ORD. #13-25 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-25 was made by Mr. Albrinck, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-25 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared ORD. #13-25 adopted as an emergency.
The Mayor presented ORD. #13-26 ORDINANCE APPOINTING JANELLE MOORE AND JOHN RICHEY TO THE PLANNING COMMISSION FOR A TERM ENDING RESPECTIVELY ON 12/31/15 AND 12/31/16 AND DECLARING AN EMERGENCY. Discussion: There were six very qualified applicants. A motion to read ORD. #13-26 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-26 was made by Mr. Lohmeier, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-26 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor
Apking declared ORD. #13-26 adopted as an emergency.
The Mayor presented ORD. #13-27 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH ANTHEM BLUE CROSS AND BLUE SHIELD TO PROVIDE A COMPREHENSIVE HEALTH INSURANCE BENEFIT TO FULL TIME VILLAGE EMPLOYEES AND DECLARING AN EMERGENCY. Discussion: The projected cost is lower because the number of participants is lower. A motion to read ORD. # 13-27 by title only was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. # 13-27was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt ORD.
# 13-27 was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared ORD. # 13-27 adopted as an emergency.
The Mayor presented ORD. #13-28 ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE AGREEMENT WITH HYLANT OF CINCINNATI, LLC TO PROVIDE RISK MANAGEMENT AND INSURANCE SERVICES TO THE VILLAGE AND TO SECURE INSURANCE AS RECOMMENDED BY HYLANT AND DECLARING AN EMERGENCY. Discussion: This is a fee for the brokering of the property and casualty insurance. This will allow for more potential bids on the insurance. Council will review continuing to do this next year. A motion to read ORD. # 13-28 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. # 13-28 was made by Mr. Schaefer, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to agree to the emergency section
is made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt ORD. # 13-28 was made by Mr. Schaefer, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared ORD. # 13-28 adopted as an emergency.
Other business:
Philip Bolte, Resident, 4031 Glendale Milford Rd, addressed council on his neighbor that runs a home day care. He feels his neighbor misrepresented his view on the approving the day care. On March 9th , Mrs. Claypool asked for his the approval to expand the day care. Mr. Bolte would not give his approval because he does not like the noise. He rents the property and has complained to the landlord. Mayor Apking stated that registered letters were sent out to all adjacent property owners. Mr. Bolte did not know there was a day care located next to them until three months prior. He filed a noise complaint to his landlord. Mr. Schaefer explained the process. Mr. Bolte stated that the Type A daycare might be better off at this location because it is more regulated. The Village did receive a
letter from the property owner that they did not object to a Type A day care. Mayor Apking does not believe one person can cause the Village to change legislation. Mr. Bolte should complain to the landlord and State of Ohio. Mr. Ranz feels there was a misrepresentation. Mayor Apking stated that approving the Type A day care just gives the business owner the ability to apply for a Type A license. The Mr. Bolte wanted council to u
Mr. Jeffers explained the improvements on the shelter house and process for bidding. The bathrooms will by completely renovated. Kitchen updated with new freezer. A french drain will be created around the back of the building. The entire floor will be epoxy coated. Exterior and interior will be painted. The fireplace will be cleaned. An awning will be placed on the front of the building. The lighting will be updated. All work will be done by contractors. The ceiling fans and exhaust fans will be replaced. The intention is to have this on the July meeting for approval. The work will take place in October and November.
Ms. Hartman needs two people for the Griffin Nature Commission.
Mr. Jeffers asked that residents do not use duct tape to put signs on the street signs.
The Village of Evendale Shred Day was a huge success.
A motion to adjourn into executive session to discuss compensation of an employee and business acquisition was made by Mr. Lohmeier and seconded by Ms. Hartman and unanimously approved on roll call.
A motion to adjourn was made by Mr. Schaefer and seconded by Ms. Hartman and unanimously approved on roll call.
Meeting was adjourned at 8:00pm.
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Mayor
Attest:
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Village Clerk
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