MINUTES
The Village of Evendale
Regular Council Meeting
July 10, 2008
Public Hearing on 2009 Tax Budget. No Comments made.
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00 pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. Bill Puthoff, Jr., Mr. Jeff Albrinck, and Mr. Doug Lohmeier. And Mr. John Ranz, Jr.. Also present were: Village Engineer, James Jeffers; Chief Fiscal and Accounting Office, George Snyder; Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
A representative from the US Marine Corps, Lieutenant Colonel Thomas Shoemake, spoke to Council and thanked Evendale for allowing them to use the Recreation Facility on August 10th for their family picnic. An invitation was extended to all Council members to join attend the picnic.
A proclamation was presented to Aaron Rutz for his outstanding performance at Princeton High School and in the community. Aaron Rutz was the Valedictorian for the class of 2008. Aaron introduced his family and pictures were taken.
Mayor Apking presented the consent calendar. Mr. Vonderhaar made the motion to accept the consent calendar as corrected, seconded by Mr. Puthoff and unanimously approved.
Report of Mayor and Council Committees:
No Committee Meetings were held in July.
Mayor Apking stated that the Cultural Arts Center is currently planning the fall programs.
Jack Cameron addressed Council regarding the letter in each Council Members’ packet regarding Mr. Burke’s comments on changing the zoning to accommodate the Erickson Development. Mr. Cameron and Glendale have met and will have more information at the August Regular Council Meeting.
Mr. Lohmeier spoke to Council about the letter everyone was copied on regarding Mr. Dimond assuming Council agreed to put the Erickson Development on the ballot for residents to vote. All Council members were in agreement that this was never agreed upon. Mr. Vonderhaar stated he felt Council did agree to the residents at the open house that the ordinance would not have an emergency clause. Mr. Burke stated that it is too late for something to get on the November ballot.
Ms. Smiley Robertson stated that the petition had some inaccurate statements. Did the Village want to respond to the inaccurate information? It was discussed if a separate area on the Village of Evendale’s website should be created regarding this matter. Mr. Cameron stated that the Village of Evendale’s website currently directs users to information on the project and it is discussed in the Mayor’s newsletter. Mayor Apking wants to wait until more information is gathered from Glendale before more information is posted on the website.
Presentation of Ordinances and Resolutions:
Mayor Apking presented #08-33 ORDINANCE APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read Ordinance #08-33 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-33 was made by Mr. Ranz, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #08-33 as an emergency was made by Mr. Albrinck, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #08-33 adopted as an emergency.
Mayor Apking presented #08-34 ORDINANCE APPROVING THE 2009 TAX BUDGET OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY.
A motion to read Ordinance #08-34 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-34 was made by Mr. Albrinck, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #08-34 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #08-34 adopted as an emergency.
Mayor Apking presented #08-37 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2008 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Discussion: Mr. Lohmeier asked Mr. Jeffers why there were only 2 bids this year. Mr. Jeffers stated that this year the road project was mainly asphalt and there are not that many companies that focus on large asphalt contracts. The cost of asphalt has increased 10-15%. Mr. Apking asked if this bid included sidewalks that would go from New Margate to Glendale Milford Road on the east side of the street. Mr. Jeffers said this was not included in the bid. Mr. Ranz asked if there was a “terms of completion” for this contract. Mr. Jeffers stated the contractor has 90 days
from the start of the project which he anticipated beginning in one week. Mayor Apking stated that he may ask to buy a new controller for Glendale Milford Rd to sycronize all the lights. Approximate cost of the controller is $20,000 and is separate from the Glendale Milford / Reading Rd. intersection controller but will work in conjunction with that controller.
A motion to read Ordinance #08-37 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-37 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #08-37 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #08-37 adopted as an emergency.
Mayor Apking presented #08-38 ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY.
A motion to read Ordinance #08-38 by title only was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-38 was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ordinance #08-38 as an emergency was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #08-38 adopted as an emergency.
Mayor Apking presented #08-39- ORDINANCE RATIFYING PAYMENTS FOR ENGINEERING SERVICES AND DECLARING AN EMERGENCY.
A motion to read Ordinance #08-39 by title only was made by Ms. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-39 was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #08-39 as an emergency was made by Mr.Ranz, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #08-39 adopted as an emergency.
Mayor Apking presented #08-40 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO AN AGREEMENT WITH THE MENTAL RETARDATION AND DEVELOPMENTAL DISABILITIES BOARD (MR/DD) OF HAMILTON COUNTY TO ALLOW AN ENCROACHMENT ONTO VILLAGE PROPERTY. A motion to read Ordinance #08-40 by title only was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Discussion: Mr. Burke stated that he was contacted by the Hamilton County Prosecutor’s office to remove the clause in the ordinance “MR/DD shall indemnify and hold harmless the Village”. Mr. Burke felt that since the Village was already named as additional insured on the MR/DD’s general liability insurance policy that the Village was adequately covered. Council would like MR/DD to come to the next council meeting to
address the issue of using Village property. This would only be the first reading.
Other business:
Mr. Vonderhaar congratulated Evendale Eagle swimmer Brian Howell, for attending the Swimming Olympic Qualifiers and placing 45th. St. Rita’s Festival is this weekend. Gorman Heritage Farm is hosting the 3rd annual Morgan’s Raid.
Mr. Puthoff thanked Colerain Township for the Resolution thanking the Village of Evendale’s Fire Department for helping out during the funeral services for fellow fire fighters.
A motion to go into Executive Session for land acquisition was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call.
Motion to adjourn the meeting was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call.
Meeting adjourned at 8:30 PM.
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Mayor
Attest:
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Village Clerk
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