REVISED AND NEED TO BE ACCEPTED AS PART OF THE CONSENT CALENDAR
FINANCE, ADMINISTRATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
September 3, 2013
The Finance, Service, Engineering and Gorman Farm Committee met on September 3, 2013 at 5:00 pm at the Council Chambers in the Evendale Administration Building. At the meeting, were Councilmembers Schaefer, Hartman, and Albrinck. Also in attendance were Wayne Mosely, Chris Schuermann, Rob Wight, Chris Patterson, Jim Bothe, Mayor Apking, and Cynthia Caracci.
Service Department / Engineering
Jim Bothe requested the committee’s approval to substitute a salt piler for the utility vehicle in the 2013 budget. Without the piler, it is not possible to completely fill the Village salt building. The money is in the budget. The committee unanimously agreed with the recommendation by Jim Bothe.
James Jeffers gave the engineering report in writing. It is attached. James presented two options in his report. After discussions with Wayne Mosely, the committee recommended the option of the full gabion basket wall in the area where the existing wall appears to be failing near the gas and propane tanks.
James presented two options for line painting. The committee did not have enough information to decide which option to recommend.
Jeff Albrinck was interested in the Village responsibility for drainage issues. The committee requested that Tim Burke provide the guidelines to the Council on the issue.
Gorman Farm
Chris Schuermann submitted the monthly report in writing. Rob Wight, Chris Paterson and Chris Schuermann requested that the Council and Farm Board have a joint meeting to discuss the five year plan. Tentative dates of November 20, 2013 or December 5, 2013 were suggested.
Finance
Cynthia Caracci presented the finance report. There will be a supplemental appropriation from the TIF to pay additional funds owed to Princeton. This was caused by collection of delinquent real estate tax collections. Cynthia Caracci presented another request for additional funds for police overtime. The request is for $30,000 based on analysis by Chief Korte and Cynthia Caracci. Cynthia indicated that there are sufficient funds to pay overtime next month.
Cynthia completed an analysis of the impact upon the 2014 budget should the Village Council authorize a tax holiday of 1/10 of 1%. Based upon the conservative analysis, the Committee recommended that the tax holiday not be pursued. Cynthia will include her analysis in the financial report distributed to council.
The earnings tax report for August was not yet finalized. Based upon preliminary numbers the year to date surplus is $1,095,176.50. This has fallen over the last few months because payments for prior goods ordered and services performed are being paid. The unencumbered year-end balance is estimated to be $14,776,913.26. These figures exclude the Evendale Commons TIF.
Finally, presented a schedule for the Revenue Bonds issued on the TIF. The issue should be completed in November.
Administration
The committee discussed the tuition reimbursement program. After the discussion it was recommended that the language proposed by John Ranz be incorporated into the ordinance. The committee also requested that on-line courses be restricted and that the grandfathered employees be counted toward the maximum number of employees in the program. Jeff Albrinck suggested that Tim Burke, as a member of the Ohio Board of Regents, may have a definition of the distinction between on-line courses and classroom courses. Otherwise the committee recommended that no more than 20% of the courses could be on-line.
Mayor Apking briefed the committee on a possible real property acquisition. The committee recommended that the Mayor obtain appraisals before proceeding further. Finally, the Mayor briefed the committee on the clean-up on the recent fire at the Bob Griffin home.
The meeting adjourned at 6:25 pm.
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Christian J. Schaefer
Committee Chairman
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