FINANCE, ADMINISTRATION, RECREATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
August 2, 2011
The Finance, Recreation, Service, Engineering and Gorman Farm Committee met at 6:00 pm on August 2, 2011. Present were Councilmembers Smiley-Robertson, Vonderhaar, and Schaefer. Also in attendance during portions of the meeting were Jack Cameron, James Jeffers, George Snyder, Sandra Murphy, Dave Nichols, and Jim Bothe.
I. Finance Reports
George presented the financial reports through July. George projected unencumbered balance (before the road and lighting project) to have grown to be $13,510,541. The actual tax receipts continue to run about $300,000 ahead of 2010. Year to date we have collected 209,207.73 more than last year. The tax revenue projection in the budget for 2011 was $10,500,000. Last year we collected $10,807,937.90. So, as of July 31, we are running almost $600,000 ahead of the budget revenue assumptions. We are currently showing a cash surplus of $263,611.47 excluding the Evendale Commons TIF.
Investment Status. - George reported that the paper work is still not
done. The apparent problem is the new federal financial regulations conflict with the obligations of municipal corporations under Ohio law. The only bank that would agree to sign the contract wanted a fee that would exceed the projected income. The committee asked George to present investment options excluding SJS. Another option could be to execute an agreement with the indemnification clause against the advice of council.
III. Engineering/Service
James Jeffers reported that the Phase I plans for the Thru the Valley Project are complete. After James reviews them, Jack is going arrange a special meeting with the committee before formulating a position. This may be either before or after discussions with GE and ODOT. The Phase I plan seems to impact Mike Albert’s lot. This will be discussed once the reasons are understood.
Glendale-Milford is now ready to begin, but the railroad crews became un- available due to a train wreck in another state.
James and Jim Bothe were asked to develop a plan for handling road repairs at the end of every winter season so that we don’t have to wait for a road project to make repairs.
IV. Gorman Farm
Sandra Murphy submitted a monthly report to the committee and appeared in person. The report is attached. Sandra indicated that the Row by Row event was successful with 120 attendees. She also will present the 5 year plan at the next meeting. The Committee decided that the Five Year plan would be presented about 7:00 pm at the next meeting. The other business will be discussed between 6:00 and 7:00 pm.
V. Recreation
Dave Nichols presented information about the Bicycle Master Plan Phase II. A stakeholders meeting will occur on September 15th. A final meeting for public input will occur November 15th. The Phase II work will then be completed by the end of the year..
VI. Administration
Jack reported that the Planning Commission has agreed to the concept of a working group. He is recommending that Councilmember Schaefer be on the Committee. Chris Patterson will represent Planning Commission. The remaining members of the working group have yet to be finalized.
Jack also indicated that the Enquirer is doing an article on land banking which will feature Evendale.
The meeting adjourned at 6:50 pm.
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Christian J. Schaefer
Committee Chairman
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