FINANCE, ADMINISTRATION, RECREATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
November 4, 2010
The Finance, Recreation, Service, Engineering and Gorman Farm Committee met at 6:00 pm on November 4, 2010. Present were Council members Smiley-Robertson, Vonderhaar, and Schaefer. Also in attendance during portions of the meeting were Mayor Apking, George Snyder, James Jeffers, Jim Bothe, Dave Nichols, and Susan Van Amorangen.
I. Engineering/Service
The lighting project is almost completed. The Christmas lights will be installed shortly by the service department.
The Glendale-Milford project has proceeded with the final course of asphalt. The railroad paperwork is approved but the weather has turned too cold for painting. Depending on the weather, it is hoped that the project will be completed shortly. The conduit work is 75% complete and line painting for the bike trail will be underway shortly.
One side of the Monet curb is complete. After the driveway aprons are completed, work will begin on the other side of Monet.
There needs to be an ordinance authorizing the Mayor to sign for the Traffic Signalization project for 2012. ODOT would like us to start in 2011. Finally, the Phase II design is proceeding on the Thru the Valley Project.
II. Gorman Farm
Susan VanAmorangen requested that she be put on the Agenda to discuss the Gorman Farm Contract with the Council as a whole. After a short presentation, she would like the opportunity to hear any questions from Council so that she can provide a response before the December council meeting where the third reading of the Contract will occur. The Committee recommended that the Mayor put her on the agenda.
III. Finance
This month, the encumbered funds from prior years and the invoices from the road projects are becoming due. Excluding the Evendale Commons TIF we are now showing a year to date cash deficit of $391,973.12. This will continue to grow next month as more of the 2009 obligation to GE and the payments for the road project become due. The year end unencumbered balance, excluding the Anchor TIF is $12,423,431.
Additionally, there will be an Object level transfer ordinance on the November Agenda to fund pool repairs.
2011 Budget
The committee discussed the method offered by Councilmember Schaefer to bring the budget into balance that will leave the unencumbered balance at the end of 2011 the same as the balance from the end of 2010. The Council would reserve for itself decision to go beyond that level as the earnings tax receipts for 2011 become known.
The meeting adjourned at 6:40 pm.
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Christian J. Schaefer
Committee Chairman
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