COMMUNITY IMPROVEMENT CORPORATION MEETING
Monday, May 18, 2009 at 7:30 A.M.
Evendale Municipal Building, 10500 Reading Road, Evendale, Ohio
Attendees: Natalie Greulich, Jeff Albrinck, Al Pearlman, Hugh McKinnon, Stiney Vonderhaar, Dave Harwood, Doug Lohmeier, Dick Shaffer, Jack Cameron, Della Rucker.
Old Business:
1. Economic Development consultant, staffing or the like
a. General discussion about history of ED consultant role for the past 20 years.
b. Discussion on current time required of Administrative Assistant. Jack estimated that 60% of time spent on ED and 40% on other administrative items. CIC needs to be aware of any request to change current Admin. Assistant functions are for the Mayor to direct. In any scenario, the Council, Mayor, CIC all need to be on the same page in regard to who is expected to perform each function.
c. Thoughts on staff position and co-op/intern were discussed. Most felt that our needs would not fit a full time staff person and would need to be lower level activities for co-op/intern.
d. Most agreed that the majority of work plan items are able to be handled by Jack/ Administrative Assistant. Direction for ED consultant should be focused on more specific ED activities.
e. Looking to hire consultant was preference of the group.
f. Discussion on best way to arrange with consultant; retainer based, hourly rate, how to track work, specify work product/areas expected of a consultant and what that should look like each month.
g. Jeff expressed preference to have the billing be fixed fee per month which he felt maintained better integrity for the client/consultant relationship. Others agreed.
h. Natalie stated that she was looking for this ED person/firm to develop a long term relationship with the Village. Jeff expressed his concurrence.
i. Concern was raised with conflicts a consultant could have with other clients and fully representing the Village although difficult to prevent that from happening with a contractual employee/firm.
j. Al stated that his preference would be to have a consultant perform the ED activities desired and his recommendation would be focused on; Master Plan Implementation, Land Use marketing and Strategic Planning.
k. The group concurred to have Jack draft an RFQ for review at the next meeting. This RFQ would solicit consultant responses to performing duties related to our Master Plan Implementation and Monitoring, Land Use Marketing and ED Strategic Planning.
Date of Next Meeting Tuesday, June 2, 2009.
Adjournment (Lohmeier 1st, Albrinck 2nd - 7 aye, 0 nae) 8:50am
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