Capital Projects Committee - Municipal Water
Meeting Minutes: Monday, April 3, 2017
Location: Timothy Smith Room
Present: Jacqueline Beebe, Town Administrator; Fred Guidi, Finance Committee; Mark White and Ryan Trahan of Environmental Partners Group; Neil Andres, DPW Superintendent
The meeting was called to order by Jacqueline Beebe at 9:03 A.M.
Meeting Minutes: No minutes available for review (February 13th was Cancelled, lacking a quorum).
Phase I Update: Fred Guidi, Finance Committee representative, requested a line review of Environmental Partners’ “SRF Load and Project Cost Summary” handout. Mark White will be providing an updated version. Ryan Trahan reported that paving on Route 6 is mostly completed and that all curb stops had been installed as of the last 3-4 weeks. Final paving along Route 6 from Salt Pond Visitors Center to the Orleans Rotary scheduled is to begin April 10th. The paving will likely occur throughout April in three consecutive work zones with each taking approximately one week to complete. Two lanes will be closed during construction with pertinent traffic and construction information to be displayed for area drivers.
SFR Funding Status: Mr. Trahan noted that all Phase I contract projects are on schedule. Mr. White confirmed that the projects are 99% completed but would continue into the fall, with SFR allocations (approx $17M) continuing to support start-up connections and may include testing costs. Neil Andres, DPW Superintendent, shared the news that paving costs for Nauset Road (250K) will be covered by the National Seashore. Discussions regarding final paving will consequently commence at a later date.
Mandatory Connection Update: The mandatory area construction costs will be covered under Contracts 5&7 funding (approx $2.1-2.5M). 50% of mandatory area hookups were completed by the end of February-early March. Mr. White reported that of the 475 proposed connections, 290 are currently completed. Of those connected, 260 are mandatory connections. 90 residents are currently awaiting interior plumbing.
Phase II Update: Mr. White commented that plans for Phase IIA would be modeled after those of Phase I. Work scheduled includes contracts 9, 10 & 11. Bids for this work will be placed in the coming months with construction anticipated to begin in the summer with completion slated for end of 2017. Mr. White clarified that Phase II included 50% of private roads, subdivisions and tertiary roads -- 40% of which are dirt or sand. A habitat assessment is in process. Mr. Andres noted that many of the roads to be completed comprise both paved and gravel surfaces. Final drive-throughs are being conducted for a list of those needing special care.
Easements: Town Administrator Jacqueline Beebe announced a new legal assistant has come on board to assist in contract 9-11 processing.
Permitting & Bidding: Bids for Phase II(A) to commence early May for summer construction. A habitat assessment is in process due to issues of endangered species (spade foot toad) found. The habitat is in district H area (Phase IIB). The Habitat Assessment could cause a delay in permit approval.
Operations & Billing: Ms. Beebe reports that Pennichuk, a reputable billing outsource organization, is scheduled to meet on April 13th to discuss details regarding town water billing and payments. The first bill is slated to go out May 9th to cover services from November 15 to the end of April. Mr. Guidi, Finance Committee representative, requested that he be a part of the meeting.
Other Business: The town and engineers have explored best possible options and designs for the relocation of the pipe at the bridge on Bridge Road. The pipe will be lowered at a cost currently unknown, though cost estimates are at proximately $400K. A letter was sent last week to Verizon for consideration of shared conduit use for the relocation of the pipe.
The next meeting is scheduled for Tuesday, April 18, 2016 at 9 a.m.
Adjournment:
Ms. Beebe made a motion at to adjourn.
Mr. Guidi seconded the motion at 10:32 A.M.
Respectfully Submitted,
Karl Shipman
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