Eastham Affordable Housing Trust, Wednesday, June 11, 2013
In attendance: Bill Burt, Chair, Jim McMakin, Eileen Morgan (Acting Clerk), Alice
Boyd (Bailey Boyd Associates).
Absent: John Knight, Rev. Matt Wissall
Also attending: Jay Coburn, Executive Director and Abigail Chapman from the
Community Development Partnership and Nan Balmer, Assistant Town Administrator
The meeting was called to order at 12:05 pm by Bill Burt
Jim McMakin moved to accept the minutes of the May meeting as presented. The motion was seconded by Bill Burt, and approved.
The planned agenda was delayed to permit the CDP representatives to speak. Jay Coburn then presented a proposal (copy attached) requesting that the EAHT support the CDP's "Real Return Initiative" in the amount of$105,000 using Community Development Block Grant (CDBG) program income funds. Grant funding (from TD Bank and Seamens Bank), as well as CDP fund-raising would also be committed to the project. Jay and Abigail responded to some questions, and then departed.
Alice Boyd reported that there had been no appeals in response to the ZBA's decision, and that 2 units could be added to our inventory. The CDP can act as the monitoring agent, and we can advertise and have someone in in 60 days (in the already constructed unit).
Alice reported that an audit specific to the Trust income streams has been performed by Sullivan and Rogers. This is the first audit for the Trust, and covered 3 years. The town accountant and assistant accountant, Noreen Donahue and Diane Rommelmeyer, were of inestimable assistance, as were Sheila Vanderhoef and Nan and Alice will send written thanks together with flowers.
Alice reported that the clerical work involved in our program income grant administration has grown substantially because of state reporting requirements. BBA is willing to take on this and a new 5 year contract is necessary. The cost had been $2000 monthly, and the 3 year contract ends in June. It will be $3000 monthly with the added CBDG/grant administration responsibilities.
Bill asked that we approve the executive sessions of2/5/13 and 3/5/13. Jim made the motion to approve both, and Eileen seconded. These were approved unanimously, as were various bills presented for payment.
Brief discussions ensued about the use of available income (for CDP's proposal, for assisting
with costs to homeowners if a proposed water system is approved, etc.) but were tabled for future discussion.
The meeting was adjourned at 1 p.m.
Respectfully submitted,
Eileen Morgan, Acting Clerk
These minutes were approved 7/11/2013
TO: RE: DATE:
FROM:
Sheila Vanderhoef, Town Administrator, Town of Eastham Eastham CDBG Program Income-Eastham Affordable Housing June 4, 2013
Jay Coburn, Executive Director, Community Development Partnership (CDP)
I am writing to request program income funds from the Town of Eastham's Community Development Block Grant to support much needed renovations to seven, deed restricted, affordable rental units owned by the CDP and located in the Town of Eastham at 885 State Highway (5 units) and 1475 State
Highway (2 units).
The CDP is requesting CDBG Program Income funds in the amount of $15,000 per unit, for a total of
$105,000. The funds from the Town of Eastham will be part of an overall renovation plan with a budget of over $300,000. This project is a continuation of the CDP's Real Return Initiative, an innovative half million dollar project that that has installed solar photovoltaic systems on five of CDP's buildings and used the income from the installation to complete energy efficiency upgrades and/or capital needs at 23 of our existing affordable homes. As a result of this work, some homes are showing a 30% reduction in their heating bills. The continuation of this project (Real Return Initiative I and II) will be overseen by Abigail Chapman, Director of Housing and Energy Efficiency Programs at the CDP. All work will be done
in accordance with state and local laws, codes and ordinances. The lowest bid provided by a qualified, licensed and insured General Contractor will be chosen. All work will be permitted by the Town of Eastham with final inspections needed prior to release of final payment. Any code violations will be corrected.
885 STATE HIGHWAY-GULL COTTAGES
This property contains five buildings of various ages and conditions; there are two "old cottages", two "new cottages" and one Main House. Of the five units, the two "old cottages" and the Main House are in the most need of repair (Photos below). They were built in 1950 and provide living space for eight individuals in three households earning at or below 60% of Area Median Income. The scope of work proposed is a complete overhaul of the exterior components. Starting at the foundation, where there is minor sill rot, we will remove and replace any areas showing signs of decay. All of the building components, which are either compromised, contain lead or are at the scheduled replacement time, will be stripped off the building, including
siding, exterior trim, doors, windows, and roofing. Prior to replacement of exterior envelope materials, all decayed or compromised sheathing or framing will be replaced. A layer of 1" rigid insulation will be applied the entire shell of the building, allowing for an added insulating measure over the wood framing materials and providing an "air seal" for the entire home. In the Main House, the oil boiler will be replaced with an energy efficient natural gas furnace. All of the proposed work will result in lower heating bills for residents.
Rehab work on these structures also includes new double pane, insulated windows and insulated doors with storms, new White Cedar shingles will be applied to the sides and rear of the home and traditional clapboard on the front sections, and complete new roof. The new exterior trim work will utilize rot resistant pine in all areas, including roof, soffit, fascia, corner boards, window and door trim; all areas to receive two coats of low V.O.C. paint.
The "new cottages," built in 1973, require less extensive work as the budget reflects; these units provide homes for two families earning at or below 60% of Area Median Income. The work on these two cottages will include the removal of single pane windows and the installation of double insulated windows. All exterior trim work will be replaced where needed and then all exterior components will be painted; second egress will be created at one of the units as well.
Smoke detectors and CO monitors will be hardwired in all units, eliminating the need for battery operated or plug in devices. The bathrooms will receive an Energy Star exhaust, terminating to the outside which will provide a continuous exchange of fresh air to the home; this is important due to the extensive insulating and air sealing which will take place. Due to water conditions at this property the water pipes are deteriorating; rehab work will include the removal of copper pipes and the installation of PfXtubing; this will eliminate the costly plumbing repairs required to fix frequent pin-hole leaks.
1475 STATE HIGHWAY
This two bedroom duplex was built in 1988 and is home for two families comprising 5 individuals; their household income is at or below 60% of Area Median Income. The work to be completed at this property will involve the removal and replacement of all rotting and decaying exterior components. There are several locations where the trim and siding are severely compromised and allowing possible water infiltration to the sub straight. (See photos) Once the siding and trim work have been completed,
the entire exterior ofthe structure will be painted, including the bulkhead. Since Natural Gas is available at the property, the rehab will include the removal of expensive oil heat system and the installation of a new high efficient boiler for both units. This work will directly benefit the residents by lowering their monthly heating and hot water bills.
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