Water Pollution Control Authority
Regular Meeting Minutes
December 1, 2009
The regular meeting of the Water Pollution Control Authority was held on Tuesday, December 1, 2009 at the Wastewater Treatment Plant, 20 Gildersleeve Drive, East Hampton, CT. The members in attendance included:
Mark Barmasse, Chairman Dag Lindland
John Hanson Roger Abraham
Dave Kelsey
Members of the public included Peter Carli, developer for the Hampton Woods subdivision. Also in attendance was Vincent F. Susco, Jr., Public Utilities Administrator. Pam McCann served as recording secretary.
Call to Order
Chairman Barmasse called the meeting to order at 5:30 P.M.
Chairman Barmasse called for a moment of silence in recognition of former Chairman Fred Pereau who had recently passed away. Management was requested to provide a memorial contribution in accordance with the wishes of the family.
Approval of Minutes
Chairman Barmasse called for the approval of the minutes of the November 3, 2009 regularly scheduled meeting.~ Mr. Hanson, motioned, seconded by Mr. Kelsey, to approve the minutes as submitted. The minutes were approved
Public Remarks
There was no public comment.
Review of Correspondence
The correspondence list which is attached and made part of these minutes was reviewed by the members. Management responded to questions from the members regarding the sewer use billing cycle for a new home owner, and the wastewater connection fee for the proposed development known as Hampton Woods.
Mr. Peter Carli, developer of the Hampton Woods subdivision joined the meeting at 5:40 P.M. Chairman Barmasse requested discussion on this topic be moved up to accommodate Mr. Carli. By a unanimous vote of 5-0 vote, agenda item #7 C. 4. c was discussed up at this time.
Mr. Susco explained this project originally came before the members as a 102 unit detached senior living community but due to changes in the real estate market the developer has changed the project to a 253 townhouse-style development. The 64+ acres parcel located on the south side of Route 66 in the Town’s Design Development Zone. The entire parcel is in the Town’s Exclusive Service Area and Sewer Service Area.
Mr. Susco explained the project goes before the Town’s Planning & Zoning Commission on Wednesday December 2, 2009 and until such time that this project is conceptually approved by P&Z under section 8-24 the WPCA cannot begin work on the water or sewer systems planned for the development.
Mr. Susco reported the design and construction of the East High Street collection system, recently completed as part of the Marlborough Wastewater system, did include a capacity factor for this project. He indicted the developer has been notified that the connection fee for the project will be $4,460.00 per unit or $1,128,380.00 if fully developed as proposed.
Mr. Carli indicated the there has been some progress on the water system and a Phase 1-A application has been submitted and approved by the State Department of Health. He indicated twelve (12) well sites had been approved and that three (3) wells had already been drilled.
Mr. Susco indicated any comments by the WPCA at this point would be moot as the there is no 8-24 approval from the Town and all data must be evaluated in light of the Town’s recently adopted Regulations for Acceptance of Public Water Systems under the Certificate of Public Convenience & Necessity. There being no further discussion on the topic Mr. Carli left the meeting at 5:50 P.M.
Town Council Liaison
No liaison was present.
Board of Finance Liaison
No liaison was present.
Operations, Management & Budget Committee
Chairman Barmasse presented the November 17, 2009 Joint Facilties Report.
Mr. Richard LeMay was introduced as the new representative from Colchester’s WPCA replacing Rob Tarlov.
Chairman Barmasse called for a moment of silence in recognition of former Chairman Fred Pereau who had recently passed away. Management was requested to provide a memorial contribution in accordance with the wishes of the family.
Chairman Barmasse reported the wastewater plant ran within parameters, normal routine maintenance was conducted at the various facilities and that the painting contractor has completed the work on the Administration Building roof. Continued problems with the heating system at the Administration Building required the boiler fuel lines to be replaced.
An unannounced inspection by the Underground Storage Tank unit of DEP has determined that two violations exist at the WWTP. The 6,000 gallon diesel storage tank has been “RED TAGGED” requiring that we immediately remove it from service and the 4,000 gallon heating oil fuel tank must be removed from service by 2012. Cost of removing of the diesel fuel tank will be accomplished in this year’s budget while removal of the heating oil tank will be budgeted for 2011/12. Diesel fuel for the vehicles will be provided by using the East Hampton fueling facility located at the Town’s Public Work garage. A transfer will be made at the end of the year to pay for the fuel used.
Chairman Barmasse provided a recap of the Joint Facilties budget status, he reported all line items remain within budgeted parameters and that there has been no progress on the working contract. Scheduling conflicts continue and has resulted in all meetings being rescheduled until January 6, 13, and 20, 2010.
Work continues on HVAC improvements for the Administration Building and management has contacted Mr. Paul Kuraitis, Energy Consultation, with Connecticut Light Power to obtain the additional information requested by the members.
Bids for the new channel monster were mailed out to six providers on November 3, 2009. A mandatory pre-bid meeting was held at the offices of the Joint Facilities on November 10, 2009, with five contractors attending. Bids are to be opened at 10:00A.M on December 10, 2009.
The Joint Facilities meeting schedule for 2010 was accepted as presented.
Action on the Demand Response agreement with CPower was tabled until the January meeting as management continues to gather information.
Budget Status
Chairman Barmasse called upon Mr. Susco to present the WPCA Budget Status report. He reported all line items remain within budgeted parameters at the present time. With the oncoming winter season line item #5430 Bldg & Equip Maint Repair, which captures all expenses for the Town’s twenty two (22) East Hampton Pump Stations, will bear some scrutiny.
Mr. Susco presented the Town Center Water System Budget Status report. He reported all line items remain within budgeted parameters at the present time.
Mr. Susco presented the Royal Oaks Water System Budget Status report. He reported all line items remain within budgeted parameters at the present time. However, he pointed out the recent expenses for Well #3 have not been captured in the report. He indicated fees for the repair totaled $4,000.00 and will place line items #5430 Bldg & Equip Maint Repair and Acct #5590 Other Purchased Services over budget. These emergency expenses will place the budget in the red for the year.
Public Water System
Town Center Water System Operations
Mr. Susco reported the water system continues to perform within its' design limits. annual cross-connection inspections were completed.
Royal Oaks Water System Operations
Mr. Susco updated the members on the recent failure of well pump #3 and the unconventional installation of the original well pump. He recommended that all installations of well pumps in the future be approved by the WPCA before they are installed and that standing operating procedure include plastic drop pipe, rather than galvanized drop pipe, and that no monitoring piping be installed in the well casing. The members agreed.
Proposed Public Water Systems
Mr. Susco reported Belltown Place is moving forward with a Phase 1-B application under the Certificate of Public Convenience & Necessity. The developer has hired Mr. Christopher Till, Precision Engineering, LLC, to design the water treatment plant. Mr. Susco pointed out this project, by stipulated agreement, will not be required to comply with the Town’s Regulations for Acceptance of Public Water Systems under the Certificate of Public Convenience & Necessity. Mr. Susco hoped by providing a field inspection of the newly renovated Town Center Water Station a similar design will be received for the Belltown System. Mr. Susco expects the Phase 1-B application to be filed shortly.
Municipal Water System
Mr. Susco updated the members on the progress of the land acquisition for the Oakum Dock Well Field. Recent discussions with Attorney William Howard, representing the Middlesex Land Trust and Attorney Kenneth Slater, St. Clements' counsel, indicate there remains an issue over the boundary line agreement between the two parcels.~ MLT requires that St. Clements relocate the fence to run along the new agreed upon boundary line. Until this business concludes we cannot move forward on our agreements.
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Work on the Premises Plan (separate from the MLT-St. Clements–Barton map) continues. Mr. Susco indicated this plan will show the items the Town has agreed to with Mr. Barton but do not affect MLT or ST. Clements.
Mr. Susco reported Mr. O’Keefe, Town Manager, will be convening a Water Task Force Committee after the holidays.
Sewer Development
East High Street/Marlborough
Mr. Susco reported on Saturday, November 21, 2009, CL&P mounted the new transformer at the East High Street (American Distillery) pump station. This required the power to the American Distillery building to be off for approximately 3 hours. Mr. Susco reported the property owner was not satisfied with the installation. Mr. Susco explained the transformer placement was the responsibility of CL&P. Mr. Susco will attempt to coordinate a follow-up meeting with CL&P, Weston & Sampson and the property owner to resolve this issue.
Mr. Susco suggested the next item, wastewater service for Cobalt Lodge in Cobalt, be tabled until Mr. Tuttle can be present for the discussion. The members agreed.
Old Business
No old business was presented.
New Business
Mr. Susco presented the meeting schedule for 2010. Upon motion by Mr. Abraham, seconded by Mr. Lindland the meeting schedule for 2010 was accepted as presented.
Adjournment
Mr. Kelsey motioned, seconded by Mr. Lindland, to adjourn the meeting. All voting in favor, the meeting was closed at 6:36 P.M.
Respectfully submitted,
Recording Secretary
Approved by unanimous vote of the Water Pollution Control Authority on January 5, 2010.
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