Water Pollution Control Authority
Regular Meeting Minutes
March 3, 2009
The regular meeting of the Water Pollution Control Authority was held immediately following the close of the Public Hearing on Tuesday, March 3, 2009 at the Media Center, Middle School, Childs Road, East Hampton, CT. The members in attendance included:
Roger Abraham Dave Kelsey John Hanson Dag Lindland
Greg Allen
Mark Barmasse and Robert Heidel were not present. Also in attendance was Vincent F. Susco, Jr., Public Utilities Administrator. Pam McCann served as recording secretary. Members of the public included Marge Foran.
Call to Order
Vice-Chairman Kelsey called the meeting to order at 5:16 P.M.
Approval of Minutes
Vice-Chairman Kelsey called for the approval of the minutes of the December 2, 2008 regular meeting.~ Mr. Abraham, motioned, seconded by Mr. Lindland, to approve the minutes. The minutes were approved by a 5-0 vote.
Vice-Chairman Kelsey called for the approval of the minutes of the January 6, 2009 regular meeting.~ Mr. Hanson, motioned, seconded by Mr. Allen, to approve the minutes. The minutes were approved by a 5-0 vote.
Mr. Abraham requested that the minutes acknowledge the work of management in the recording and preparing of the minutes. He has shared the minutes with several individuals and each commented as to the professionalism of the minutes. Mr. Susco acknowledged the comment and thanked Mr. Abraham. He indicated it was a team approach and all members of his office staff deserve the credit.
Public Remarks
There was no public comment.
Review of Correspondence
The correspondence list was reviewed by the members and is attached to these minutes. Mr. Susco reported all items will be discussed during this evenings meeting. There were no questions asked at this time.
Town Council Liaison
Mr. Susco reported that the intended update on the Clean Energy Task Force scheduled to be presented by Mr. Tuttle will have to be tabled as he was called out of town. Mr. Susco will place the item on next month’s agenda.
Board of Finance Liaison
No liaison was present.
Operations, Management & Budget Committee
Mr. Susco reported that the Joint Facilities Committee did not meet in February.
Budget Status
Vice-Chairman Kelsey called upon Mr. Susco to present the Budget Status report. Mr. Susco indicated all line items remain within parameters and that no variances are expected. He reported the requested transfers from past meetings have been completed and outlined a timetable for the presentation of the proposed WPCA expense budget for fiscal year 2009/10.
Mr. Susco explained one of the first steps in preparing the budget is to present the required annual Disbursements/Transfers/Appropriations for the 2008/2009 Fiscal Year.
Upon motion by Mr. Allen and seconded by Mr. Abraham the following disbursements, transfers and appropriations for the 2008/2009 Fiscal Year were unanimously approved.
RESOLVED: that the WPCA does hereby approve the following disbursements and transfers to General Government:
Disbursements to General Government
$ 10,673.00 from acct. 61-58-0581-5595- Interfund Serv. Charges (Financial Reports)
$ 3,640.00 from acct. 61-58-0581-5330- Prof/Tech Services (Audit Report) Transfer
$ 40,000.00 from acct. 61-58-0581-5980- Res. For Capital to Capital Fund Balance for he WPCA (Fund 66)
Public Water System
Town Center Water System Operations
Vice-Chairman Kelsey called for the operation status of the TCWS. Mr. Susco indicated all systems continue to operate within designed parameters. During the month operators reported a high demand occurred for a period of three days. This demand was traced to a broken pipe at 82 Main Street. During this period, however, sufficient production was available to meet the system demand until the repair was made. The property owner has been billed for the Town’s labor and outside services.
Mr. Susco pointed out acct# 5430-Bldg & Equip. M & R of the Village Center Water Operating Budget shows an overage of $9,909.00. This expense authorized by the Water Development Task Force represents the recent work of Subsurface Technology to rehabilitate Well #1. Due to time constraints this work was not completed as part of the Town’s Consent Order.
Royal Oaks Water System Operations
Vice-Chairman Kelsey called for the operation status of the ROWS. Mr. Susco reported on continuing operational problems associated with the chemical feed systems at the station. No State water quality parameters have been violated, however, these esthetic episodes continue to require additional manpower to resolve.
Mr. Susco reported that the recently installed corrosion control treatment system has improved the pH level. As a result of our request to reduce water quality monitoring for
lead and copper has been approved by the DPH. In the future only five (5) samples will be required annually which will substantially reduce our testing fees associated with this requirement.
Mr. Hanson requested an explanation of the budget account item #5436 Underground Tank Testing. Mr. Susco explained that this account item is utilized to capture the fees charged by our four part-time water operators.
Proposed Public Water Systems
Belltown Place
Mr. Susco reported there has been little activity on this project and that we are still awaiting the developer’s submission under Phase II of the Regulations for Acceptance of Public Water Systems under the Certificate of Public Convenience and Necessity.
Sewer Development
Skyline Estates
Mr. Susco reported work is rapidly concluding on the Clark Hill Pump Station. Recent inspection by our engineer, CLA, resulted in a punch list that will be forwarded to the develeoper shortly.
He reported on two extras: an upgrade to the proposed fencing requested by the Edgemere Homeowners Association and a paved access road requested by the WPCA. This extra cost for fencing of $1,500.00 will be split between the association and the WPCA and the paved access road at a cost of $2,500.00 will be paid by the WPCA. This road will allow for improved pump removal.
The installation of the standby generator has been completed in conjunction with this work and a recent field test has shown it to be very quiet.
Belltown Place
There is nothing to report at this time
East High Street/Marlborough
Mr. Susco reported the long anticipated East High Street Pump Station easement documents have been finalized by both parties. A Town Meeting for the acquisition of the easement property will be held at 7:00 pm, Monday, March 16, 2009 at the East Hampton High School. Mr. Susco encouraged all members to attend.
Flanders Road Force Main Extension
Mr. Susco reported work has been shut down until the spring. The attempt to “directionally drill” the final section beneath Route 196 has failed. Management has received several inquires regarding the condition of the road surface. Mr. Susco indicated the work associated with this project was not the cause of the poor conditions.
Old Business
Bethlehem Lutheran Church
Mr. Susco reported on a recent meeting attended by the Department of Health Services, representatives of Landmark East Hampton, LLC, (Shaw’s) and members of Bethlehem Lutheran Church. The purpose was to continue the water supply discussion for the church. Many scenarios were discussed by all present and all agreed to meet in the future to continue to work towards a resolution.
Federal Stimulus Program
Mr. Susco distributed to all present the Town’s federal stimulus program submission “Shaping the Town of East Hampton, Connecticut with Two Critical FY 2010 Appropriations Requests” which is made part of these minutes.
New Business
Public Water System Regulations
Vice-Chairman Kelsey reported on the Public Hearing which immediately preceded this meeting. As there were no public comments received, the following resolution made by Mr. Allen seconded by Mr. Lindland was unanimously approved by the board.
RESOLVED: that the Water Pollution Control Authority does hereby adopt the Regulations for Acceptance of Public Water Systems under the Certificate of Public Convenience and Necessity, substantially as submitted and made part of these minutes.
Furthermore; management is hereby authorized to proceed, under the direction of the Town Attorney, to codify said regulations under the Town of East Hampton charter.
Adjournment
Mr. Allen motioned, seconded by Mr. Lindland to adjourn the meeting. All voting in favor, the meeting was closed at 6:15 P.M.
Respectfully submitted,
Pamela McCann
Recording Secretary
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