Water Pollution Control Authority
Regular Meeting Minutes
January 6, 2009
DRAFT
A regular meeting of the Water Pollution Control Authority was held on Tuesday, January 6, 2009 at the Wastewater Treatment Plant, 20 Gildersleeve Drive, East Hampton, CT. The members in attendance included:
Mark Barmasse, Chairman Dag Lindland
Greg Allen John Hanson
Robert Heidel, David Kelsey and Roger Abraham were not in attendance. Representing the WPCA was Vincent Susco, Public Utilities Administrator. Pam McCann served as recording secretary.
Town representatives in attendance were; John Tuttle, liaison for the Town Council.
Call to Order
Chairman Barmasse called the meeting to order at 5:30 P.M.
Approval of Minutes
Chairman Barmasse requested that action on the December 2, 2008 minutes be tabled until those members present at that meeting can approve the minutes. The members agreed.
Public Remarks
There was no public comment.
Review of Correspondence
The correspondence list was reviewed by the members and is attached to these minutes. Mr. Lindland questioned item #3, Corrosion Control Treatment System at ROWS. Mr. Susco indicated this is a required notification to the Department of Health (DPH). It certifies that the modifications to the treatment plant have been accomplished per the plans approved by the DPH. Mr. Susco indicated the project was completed in short order due to the reuse of equipment salvaged from the upgrade at the Village Center.
Economic Development Committee
No liaison was present.
Town Council Liaison
Mr. Tuttle reported on the following 3 items:
- A Water Development Task Force meeting has been scheduled for Friday January 9, 2009 to discuss land acquisition.
- The Town continues to work through counsel with regards to the Oakum Dock Well Field.
- The Town’s Facilities Task Force will be meeting Thursday January 8, 2009. Mr. Susco has been invited to assist with potable water concerns. After presenting a recap of the work completed to date, Mr. Tuttle indicated all Town Commissions will be presented with the findings. A Town Referendum is expected in June.
Mr. Tuttle responded to questions from the members regarding the Facilties Study and indicated that he should discuss the schedule for presentation with management to assure as many members of the committee could be present. Mr. Lindland mentioned this information should be posted on the Town’s web site.
Board of Finance Liaison
No liaison was present.
Operations, Management & Budget Committee
Chairman Barmasse reported that the Joint Facilities Committee did not meet in December.
Budget Status
Mr. Susco indicated we have reached the 50% point of the fiscal year and to date all budgets remain within parameters.
Mr. Susco presented the $8,769.00 encumbrance for Subsurface Technology in acct#5430 Bldg & Equip. M & R of the Village Center Water Operating Budget. He explained this rehabilitation work on Well #1 was initially scheduled for the summer, but due to the Old Home Day activities it could not be completed in time. He reported the process has increased the safe yield of Well #1 from 15 to 20 gpm.
During the work performed by Subsurface Technology it was a determined an old non-functioning shallow well located on Bevin Blvd was hydraulically connected to Well #1. As a result, this shallow well had to be abandoned pursuant to DPH regulations at an additional expense of $700.00.
After further discussion the following resolution moved by Mr. Lindland seconded by Mr. Allan was unanimously approved:
RESOLVED: the WPCA does hereby authorize management to pay all expenses associated with the rehabilitation of Well #1 at the Town Center Water System as presented at this meeting.
Public Water System
Town Center Water System Operations
Mr. Barmasse called for the operation status of the TCWS. Mr. Susco indicated all systems remain in designed parameters and the system is functioning very well. Mr. Susco reminded all members that all water systems operated by the WPCA are visited on a 7-day basis and should any member desire a tour of any system to feel free to contact his office.
Royal Oaks Water System Operations
Mr. Barmasse called for the operation status of the ROWS. Mr. Susco reported continuing operation problems associated with the chemical feed systems. To date they have not affected the purity or quality of the water but several esthetic episodes continue to require additional manpower to resolve.
Mr. Susco reported the corrosion control treatment has been operational for only a short time but improvement in pH values have already been identified. He anticipates the DPH will lift the twice a year Lead and Copper monitoring protocol very shortly. This will result in a substantial savings in water quality monitoring for the ROWS.
Proposed Public Water Systems
Belltown Place
Mr. Susco indicated the Planning & Zoning Commission will be meeting tomorrow, January 7, 2009 to determine the fate of the Belltown project. He expressed disappointment with the engineering report presented by Malone and MacBroom (M & McB) indicating their conclusions were not founded in sound scientific method. The P & Z Commission expressed concern over the peeking factor of 1.15 used by M & McB and as result a second engineering firm Fuss & O’Neill was retained to review the results. Mr. Susco indicated the final Fuss & O’Neill report will be presented at tomorrow’s meeting.
The Developer has proceeded with the Phase 1-B application to the Department of Public Utility Control. Management’s review of the document concurs with the engineer’s recommendation that treatment will be required at the site. No details have been provided to date.
Hampton Woods
There is nothing to report at this time.
Public Water System Regulations
Mr. Susco presented a recap from the December 2008 meeting regarding the PWS Regulations. Mr. Lindland requested a numbered format for the regulations. Mr. Susco assured the members that the most recent version will be emailed shortly. The following timeline was agreed upon. Final comments/changes will be presented to management no later then Friday, February 13, 2009. On Wednesday, February 18, 2009 the Public Notice for the Public Hearing will be sent to the local papers for two publishing’s one on Friday, February 20, 2009 (to comply with notice regulations) and again on Friday, February 27, 2009 (as a reminder). There will also be a mass mailing of the proposed regulations to a list of interested parties made on Wednesday, February 18, 2009. Management will retain a list of
who it has been mailed to as suggested by our Town Attorney.
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After further discussion the following resolution moved by Mr. Allen seconded by Mr. Hanson was unanimously approved:
RESOLVED: The Water Pollution Control Authority of the Town of East Hampton, Connecticut, will hold a Public Hearing at the Commons of the Middle School, Childs Road in East Hampton, Connecticut, on the 3rd day of March 2009, at 5:00 P.M. to consider whether or not to adopt Regulations for Acceptance of Public Water Systems under the Certificate of Public Convenience and Necessity in accordance with Section 16-262m of the General Statutes of the State of Connecticut. The purpose of these regulations is to assure continuity and standardization of operations between public water supply systems owned by the Town and operated by the WPCA. Said regulations are on file for public inspection in the East
Hampton Water Pollution Control office, 20 Gildersleeve Drive, East Hampton, Connecticut.
All citizens qualified to vote in town meetings of the Town of East Hampton, Connecticut, are invited to attend and participate in such public hearing.
Sewer Development
Skyline Estates
Mr. Susco provided an update on the progress at the Clark Hill Pump Station improvements. He reported the fencing around the project is temporary and should not be considered a final product. Mr. Susco mentioned the generator is ready to be shipped, but the vendor is waiting for the location of delivery. Mr. Susco is hoping the developer will be ready for the generator shortly.
Belltown Place
There is nothing to report at this time
East High Street/Marlborough
Mr. Susco mentioned both the piping and pump station contractor have ceased operation for the winter. Mr. Susco expects to present the East High Street Pump Station easement documents shortly. Mr. Barmasse asked if the contractor has pursued his “delay” claim. To the best of management’s knowledge this has been dropped.
Hampton Woods II
There is nothing to report at this time
Flanders Road Force Main Extension
Mr. Susco reported a pre-construction meeting was held on December 30, 2008 and that work has begun by B & M construction of Portland, CT. Work is highly weather related but some progress has been made.
Old Business
Mr. Susco reported on the Planning and Zoning Commission workshop he recently attended. He reported the meeting went very well and felt that many misconceptions were corrected. He encouraged the P & Z commission to continue the modifications to the Towns Plan of Conservation and Development and offered the assistance of the WPCA.
New Business
Bethlehem Lutheran Church
Mr. Susco referred members to the packet of information that had been distributed to all members prior to the meeting. Upon responding to several questions from the members the following resolution moved by Mr. Allen seconded by Mr. Lindland was unanimously approved:
RESOLVED: The WPCA does hereby request that the Bethlehem Lutheran Church, 1 East High Street, East Hampton, CT submit a written request to Landmark East Hampton, LLC owner of the Shaw’s Water System for water service. The resultant interconnection between the two Public Water Systems does not relinquish this portion of the Town’s Exclusive Service Area.
Management was complimented on the creative solution to this long standing issue and the method of presentation.
Federal Stimulus Program
Mr. Susco distributed to all members the Town’s submission under President-elect Obama’s request for a stimulus program. He indicated the centralized water system request was prepared under the auspicious of the Town Manager’s Office.
Mr. Barmasse presented one additional item of new business. He indicated the Town has begun an organizational study of the Town’s Committees, Boards, Commissions, and Task Forces. He recently participated in a telephone interview and indicated management would also be requested to participate in the near future.
Mr. Susco reminded all members that there was no regularly scheduled meeting of the WPCA in February and that the next regularly scheduled meeting would follow the Public Hearing scheduled for 5:00 P.M. on March 3, 2009 at the East Hampton Middle school.
Adjournment
Mr. Allen motioned, seconded by Mr. Lindland to adjourn the meeting. All voting in favor, the meeting was closed at 7:00 P.M.
Respectfully submitted,
Pamela McCann
Recording Secretary
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