Water Development Task Force
Regular Meeting
Friday, March 26, 2010
7:00 a.m.
WPCA Plant, Conference Room
MINUTES
1. Call to Order: Mr. Tuttle called this regular meeting to order at 7:03 a.m. Present were John Tuttle, Ted Hintz, Peter Aarrestad, Judy Isele, Mark Barmasse. Absent: Melissa Engel, John Hanson. Also present were Jeffrey O’Keefe, Vincent Susco, and one member of the public.
2. Approval of Minutes – January 22, 2010
Item tabled until next meeting.
3. Update on St. Clements, Barton and Middlesex Land trusts signed sanitary easement agreements that were submitted to the Department of Public Health (DPH) for their approval. This sanitary easement is for the proposed development of a municipal water system as outlined in the 2004 Initial Water Supply Plan (available at WPCA).
Town Manager O’Keefe stated he was in receipt of a letter from the DPH; all easements are acceptable. He explained the work to be done. The funding has been approved at Town Meeting and will be coming from the General Fund. A discussion about funding took place.
Mr. Aarrestad stressed the importance of demonstrating the need to the public and providing information. This plan is infrastructure based and dovetails with the POCD.
After some discussion, consensus was to schedule a combined work study meeting with all commissions involved. Mr. O’Keefe will coordinate, schedule, and circulate agenda, along with Mr. Susco and Mr. Carey.
Mr. Susco provided a handout (Table 9) with costs listed for pre-design project development, design project development for the next twelve (12) months (handout made part of these minutes.
Mr. O’Keefe discussed the STAG grant further and how it would effect funding.
4. Discussion of proposals received for the development of a Funding Plan Matrix for the development of a proposed municipal water system as outlined in the 2004 Initial Water Supply Plan (available at WPCA).
Mr. O’Keefe discussed the two proposals in hand (distributing to the Task Force). The costs outlined in the two proposals are comparable. He also stated the designated census area possibly will make us eligible for USDA grant.
After discussion, Ms. Isele made a motion to direct the Town Manager to contract with Tighe and Bond; seconded by Mr. Hintz; Vote 5-0; motion passed.
5. Discussion of the draft Engineering and Project Manager Request for Qualifications (RFQ) for the development of a proposal municipal water system as outlined in the 2004 Initial Water Supply Plan (available at WPCA).
Mr. Susco stated that the hiring of an engineer would have to be accomplished, having him/her on board by June 2010 to keep within the timeline.
Mr. Susco stated that the data from last time must be updated, the RFQ clearly states the requirements, and projections must be updated. McGuire did projections in 2003. Mr. Susco also stated that this person must be separate from the design firm and that private water companies may want to do this work. Mr. O’Keefe and Mr. Susco agreed that the Town may want to do separate proposal for water supply plan (separate from the entire proposal). Mr. O’Keefe will get quotes for the updating of information from several companies.
6. Update on States Tribal Assistance Grant (STAG) for continued funding of development of a proposed municipal water system as outlined in the 2004 Initial Water Supply Plan (available at WPCA).
This grant was awarded in 2006 for 2.183 million dollars. The application is now being submitted for expenses (legal fees, land acquisition, etc.). The Environmental Impact Assessment (EIS) has to be done.
The next Water Development Task Force Meeting will be in approximately three weeks. Agenda to follow.
7. Adjournment
A motion was made by Ms. Isele to adjourn at 8:05 a.m., seconded by Mr. Hintz.
Respectfully submitted,
Jennifer Carducci
3-27-10
All handouts are available at WPCA.
| 
