Town of East Hampton
Town Council Regular Meeting
Tuesday, October 22, 2013
East Hampton High School Library
Minutes
Present: Chairperson Susan Weintraub, Vice Chairman Glenn Suprono, Council Members Kyle Dostaler, Ted Hintz, Jr., Barbara Moore and George Pfaffenbach and Town Manager Michael Maniscalco.
Not Present: Derek Johnson
Call to Order & Pledge of Allegiance
Chairperson Weintraub called the regular meeting to order at 6:30 p.m. in the East Hampton High School Library.
Adoption of Agenda
A motion was made by Mr. Suprono, seconded by Ms. Moore, to add an item to New Business for the Chatham Historical Society Water and Sewer Project and to set a town meeting date for same. Voted (6-0)
A motion was made by Mr. Suprono, seconded by Ms. Moore, to adopt the agenda as amended. Voted (6-0)
Approval of Minutes
A motion was made by Mr. Hintz, seconded by Mr. Pfaffenbach, to approve the minutes of the Town Council Special Meeting of October 3, 2013, Town Council Public Hearings of October 8, 2013 and Town Council Regular Meeting of October 8, 2013 as written. Voted (6-0)
Public Remarks
Cindy Rooth, Chairperson for the Economic Development Commission, spoke in support of the project at 13 Summit Street. The EDC will be providing a letter of support for that project to the Council. She thanked the Council for their hard work over the past two years.
Sandy Doran, 60 Colchester Avenue and President of the Chatham Historical Society, commented that she is hopeful that the water and sewer project for the Chatham Historical Society museum will be approved.
Presentations
Presentation from Fire Department Consultant
John Nickerson of JLN Associates and two associates were present to provide an overview of the Fire Department Needs Assessment. A copy of the draft report will be provided to the Town Manager, Fire Commission, Fire Department and Town Council. A comment period will be open for two weeks. All comments received will be included in an appendix of the report. The overview slides will be included with the minutes filed in the Town Clerk’s Office.
Bids & Contracts
None
Resolutions/Ordinances/Policies/Proclamations
Repeal of 1994 Tax Deferral Resolution
Following the passage of the new ordinance for the Business Incentive Program, the original 1994 Assessment Deferral program resolution must be repealed.
A motion was made by Mr. Dostaler, seconded by Mr. Suprono, to repeal the 1994 Tax Assessment Deferral Program resolution. Voted (6-0).
Resolution for Emergency Management Performance Grant
A motion was made by Mr. Suprono, seconded by Mr. Dostaler, to adopt the resolution for the State of Connecticut Department of Emergency Services and Public Protection for the Emergency Management Performance Grant. Voted (6-0)
Continued Business
Authorization for Municipal Grants-In-Aid
A motion was made by Mr. Pfaffenbach, seconded by Mr. Dostaler, to authorize the Town Manager to sign the certification for Municipal Grants-in-Aid. Voted (6-0)
New Business
Chatham Historical Society Water and Sewer Project
At their meeting on Monday, October 21, 2013, the Board of Finance recommended the appropriation of $60,000 for the installation of a water main extension and connection to a sanitary sewer system for the Chatham Historical Society Museum on Bevin Boulevard.
A motion was made by Mr. Hintz, seconded by Ms. Moore, to adopt the resolution below:
RESOLVED, that the Town Council approves that the Town of East Hampton appropriate $60,000 from unassigned General Fund balance and transfer the same amount to the Capital Reserve Fund for costs associated with the installation of a water main extension and connection of a sanitary sewer system to serve the Chatham Historical Society located on Bevin Boulevard. The appropriation may be spent for design, construction, acquisition and installation costs, related work and improvements, equipment, furnishings, materials, architect, engineering, project management, construction management and other consultant fees, legal fees, administrative costs, and other expenses related to the project.
Voted (6-0)
A motion was made by Mr. Suprono, seconded by Mr. Pfaffenbach, to set a town meeting date for the Chatham Historical Society Water and Sewer Project for Monday, November 18, 2013 at 6:30 p.m. at the High School Auditorium. Voted (6-0)
Town Manager Report
Police SOP Update
The October 23rd Standard Operating Procedures review is cancelled. This review will be rescheduled.
Emergency Generator Update for Senior Center/Library
The engineers were at the Library/Senior Center today to review the project and will be working on a bid package.
Update on Chatham Historical Society Water
This item was discussed earlier in the meeting.
Update on Organizational Evaluation
Surveys have been distributed to the staff for the Organizational Evaluation. About half have been returned to Human Resources. DI Jacobs Consulting plans to have recommendations in December, in time for budget season.
Other
At the Fire Commission meeting there was a discussion on new fire hose and fittings for the new fire truck. Mr. Maniscalco noted he is planning on meeting with the Fire Chief and Fire Commission Chair on this topic.
The Fire Department has asked for assistance in selling Engine 3 and Tanker 3.
Mr. Maniscalco reported that the GPS units have been installed in all town vehicles. The draft policy was reviewed by the unions, who have indicated they want to bargain the impact of the policy. One union has requested that the information from the GPS devices be restricted from use in disciplinary actions.
Mr. Maniscalco reported that the town did not receive any ZRecs from the auction pertaining to the Memorial School solar project.
Town Council Liaison Reports
Mr. Dostaler attended the Board of Education meeting. They announced that their new Facility Director will be Don Harwood and the High School renovation plans are moving along.
Ms. Weintraub attended the Fire Commission meeting. The awards program and record keeping were discussed as well as the siren at Company 2 and the water filtration system at Company #1. They will be renting a new water filtration system.
Board & Commission Liaison Reports
None
Appointments
None
Tax Refunds
A motion was made Mr. Suprono, seconded by Mr. Pfaffenbach, to approve tax refunds in the amount of $4,048.88. Voted (6-0)
Public Remarks
Ted Turner, 223 Hog Hill Road, asked for an update on 13 Summit Street. Mr. Maniscalco reported that since the negotiations have been in executive session they cannot be discussed in public session at this time.
Communications, Correspondence & Announcements
Correspondence was received from the Lower CT River Valley Council of Governments regarding the regional GIS project.
The Arts & Cultural Commission held a successful open house at the Middle Haddam Library.
Adjournment
A motion was made by Mr. Dostaler, seconded by Ms. Moore, to adjourn the meeting at 8:00 p.m. (Voted 6-0)
Respectfully submitted,
Cathy Sirois
Recording Secretary
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