Town of East Hampton
Town Council Regular Meeting
Tuesday, September 24, 2013
East Hampton High School Library
Minutes
Present: Chairperson Susan Weintraub, Vice Chairman Glenn Suprono, Council Members Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore and George Pfaffenbach and Town Manager Michael Maniscalco.
Call to Order & Pledge of Allegiance
Chairperson Weintraub called the regular meeting to order at 6:00 p.m. in the East Hampton High School Library.
Adoption of Agenda
A motion was made by Mr. Hintz, seconded by Ms. Moore, to adopt the agenda as written. Voted (7-0)
Executive Session
Discussion of Draft Contract and Communications related thereto from Town Attorney regarding 13 Summit Street
A motion was made by Mr. Hintz, seconded by Mr. Pfaffenbach, to enter Executive Session at 6:02 p.m. Voted (7-0)
Present in Executive Session were Susan Weintraub, Glenn Suprono, Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore, George Pfaffenbach and Town Manager Michael Maniscalco.
Town Attorney Duncan Forsyth of Halloran Sage and Public Utilities Administrator Vincent Susco were invited into Executive Session.
Executive Session ended at 6:35 p.m.
Approval of Minutes
A motion was made by Mr. Hintz, seconded by Mr. Dostaler, to approve the minutes of the Town Council Regular Meeting of September 10, 2013 as written. Voted (7-0)
Public Remarks
Debbie Day, 49 Champion Hill Road, discussed the need for water at the Chatham Historic Society museum. She handed out an invitation to the Council members to visit the museum. She commented on years past when water trucks were seen delivering water to the system.
The following, spoke in support of the High School athletic field lighting project:
Mark Lambert, Brookside Court, President of the Soccer Club
Glenn Gustine, 67 Mott Hill Road
Mark Vickery, President of the High School Sports Boosters (via letter)
Daniel Sahno, 85 North Main Street
Steve Casey, 201 White Birch Road
Paula Mallory, 85 North Main Street
Melissa Balda, Anderson Way
Sue Kelly, 9 North Maple Street
Sandy Doran, President of the Chatham Historical Society, provided a history of the Chatham Historical Society museum. She indicated water was promised to the museum years ago but they have not gotten water at this point.
Marty Podskoch, 43 O’Neill Lane, spoke about the need for water at the Chatham Historical Society Museum. He provided details on a festival occurring on October 20th at the museum.
Steve Strong, 48 Staeth Road, asked about issues with zoning regulations for agriculture and commented on the member qualifications for the Agriculture Commission.
Rebecca McLean, Depot Hill Road and member of the Regional Agriculture Commission, commented on the Agriculture Commission ordinance noting that missing 4 meetings is too many – it should be at the most 3 meetings. She also indicated that the make- up of the commission should also include those not involved in farming.
Presentations
Proclamation for Donald Markham
A proclamation was presented for Donald Markham. His widow Pauline Markham and son Dean Markham were in attendance to accept the proclamation.
High School Athletic Field Lighting
Andrew Dyjak of Musco provided a presentation on the High School Athletic Fields Lighting Project. A copy of the presentation will be included with the minutes filed in the Town Clerk’s office.
Possible Presentation on Fire Department Awards Program Investigation
This presentation was postponed.
Bids & Contracts
None
Resolutions/Ordinances/Policies/Proclamations
Agriculture Commission Ordinance – Possible Presentation by Jim Gooch, Executive Director CT Farmland Trust
Jim Gooch provided a presentation on the place that agriculture holds in the community.
The Council reviewed the revised draft ordinance for the Agriculture Commission. The draft ordinance will be mailed to the farming and forestry residents in town prior to the public hearing.
A motion was made by Mr. Hintz, seconded by Mr. Pfaffenbach, to send the Agriculture Commission ordinance to a Public Hearing on Tuesday, October 8, 2013 at 6:00 p.m. in the High School Library. Voted (7-0)
Assessment Deferral Ordinance
A motion was made by Mr. Johnson, seconded by Mr. Dostaler, to send the Business Incentive Program ordinance to a Public Hearing on Tuesday, October 8, 2013 at 6:15 p.m. in the High School Library. Voted (7-0)
Public Safety Facility Committee Resolution
The Council reviewed the several versions of the draft Public Safety Facility Committee Resolution. Clean copies of version 2 and version 3 will be prepared for review at the next Council meeting.
Continued Business
Potential Approval of 13 Summit Street
A report prepared by Anchor Engineering was reviewed pertaining to the water demand estimate for the Chatham Historical Society. A meeting will be scheduled with the Town Manager, Vincent Susco and representatives of the Chatham Historical Society will be scheduled prior to the next meeting.
New Business
High School Athletic Field Lighting Project
The High School Athletic Field Lighting project will go before Planning & Zoning for a Public Hearing on October 2nd.
A motion was made by Mr. Pfaffenbach, seconded by Mr. Suprono, pending approval by the Planning & Zoning Commission, to appropriate $200,000 for costs associated with the East Hampton High School Athletic Field Lighting Project and that the Town appropriate $200,000 from unassigned General Fund balance to finance the appropriation. Voted (7-0)
A motion was made by Mr. Hintz, seconded by Ms. Moore, to authorize the Town Council Chairman to call a Special Town Meeting on Monday, October 21, 2013 at 7:00 p.m. in the High School Auditorium to act upon the foregoing recommendations. Voted (7-0)
End of Year Transfers FY 2012-13
Council members reviewed the end of year transfers for FY 2012-13. Council members should provide comments to the Town Manager prior to the next Council meeting. This item will be discussed at the next meeting.
Board of Education 2013 Special Education Excess Cost Additional Appropriation
Council members reviewed the Board of Education 2013 Special Education Excess Cost Additional Appropriation. Council members should provide comments to the Town Manager prior to the next Council meeting. This item will be discussed at the next meeting.
Board of Education Administrators Contract
The Council was supplied a copy of the Board of Education Administrator’s Contract. A summary document was requested from the Superintendent’s office but has not yet been received. This item will be reviewed at a Special Meeting.
KX RFP
Mr. Maniscalco provided an overview of the budget scenario for KX as the dispatch service is facing some significant financial issues. The community CEO’s have pushed KX to put together an RFP to explore the option of consolidation, merger or acquisition of additional members. The town needs to be sure that there is a viable entity to provide service for 911 calls.
Town Manager Report
Police SOP Update
The SOP meeting for Chapters 5 and 6 will be held on Monday, September 30, 2013 at 6:00 p.m. in the Town Hall Meeting Room.
Requested Dam Information
Mr. Maniscalco provided an overview of legislation passed by the State related to dam safety.
Board of Education Facility Wiring Update
The Board of Education wiring project is in progress. They were waiting on a pole and transformers to be moved by CL&P.
Emergency Generator Facility Wiring Update
The contract has been signed by Mr. Higgins. Work should start soon.
Other
None
Town Council Liaison Reports
None
Board & Commission Liaison Reports
None
Appointments
Design Review Board
A motion was made by Mr. Dostaler, seconded by Mr. Suprono, to appoint Russell Dorflinger, Carolyn Beamer and Michael Chicoine and to reappoint Scott Hill to the Design Review Board with terms through 2015. Voted (7-0)
Inland Wetlands Watercourses Agency
A motion was made by Mr. Dostaler, seconded by Mr. Suprono, to reappoint Peter Wall and Scott Hill to the Inland Wetlands Watercourses Agency with a term through June 1, 2016. Voted (7-0)
Brownfields Redevelopment Agency
A motion was made by Mr. Dostaler, seconded by Mr. Suprono, to reappoint Carla Sylvester to the Brownfields Redevelopment Agency with a term through June 30, 2018. Voted (7-0)
Ethics Commission
No appointment at this time.
Tax Refunds
A motion was made Mr. Suprono, seconded by Mr. Johnson, to approve tax refunds in the amount of $708.64. Voted (7-0)
Public Remarks
Kevin Reich, 9 Arch Drive, reported that as of today the construction portion of the wiring project at the Board of Education was completed. CL&P just needs to energize the lines.
Communications, Correspondence & Announcements
Letter received from Sarah Trobaugh regarding a noise disturbance from a rooster.
Executive Session
Strategy/Negotiations on Collective Bargaining
A motion was made by Mr. Dostaler, seconded by Ms. Moore, to enter Executive Session at 8:50 p.m. Voted (7-0)
Present in Executive Session were Susan Weintraub, Glenn Suprono, Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore, George Pfaffenbach and Town Manager Michael Maniscalco.
Adjournment
A motion was made by Mr. Hintz, seconded by Ms. Moore, to adjourn the meeting at 9:00 p.m.
Respectfully submitted,
Cathy Sirois
Recording Secretary
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