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TOWN OF EAST HAMPTON
Brownfields Redevelopment Agency
Monday, November 22, 2010
7:30 p.m.
Town Hall Meeting Room
MINUTES
Present: Chairman Dan Wolfram, Vice-Chairman Scott Bristol, Cindy Karlson, Mary Ann Dostaler, Kay Willson. Also Present: Public Works Director Keith Hayden, and Judy Pogmore, Recording Secretary. Absent: William DeMore, Carla Sylvester
Chairman Wolfram called this meeting to order at 7:35 p.m.
- Adoption of Agenda/Added Agenda Items:
Vice-Chairman Scott Bristol made motion to add new item 6e—2011 Meeting Dates, to agenda. He also made a change to item 6b—Cleanup Announcement now changed to Update on 13 Watrous and 103 Main. Cindy Karlson seconded the motion. Vote unanimous. Motion passed.
- Approval of Minutes—September 27, 2010 Meeting:
Mary Ann Dostaler motioned to approve these minutes. Vice-Chairman Scott Bristol seconded the motion. Vote unanimous. Motion passed.
- Public Comments: None. Mary Ann Dostaler received e-mail from Kim Fontaine regarding 13 Watrous Street cleanup (Exhibit A).
- Staff Reports: None.
- Liaison Reports:
MaryAnn Dostaler followed up with Ray Zatorski regarding discussions on the incentive housing zone. A large presentation meeting on incentive housing zone is scheduled for January 19, 2011 at 7 p.m. at the Middle School library, with hopes of securing lots of people involvement for opinions and comments on this topic.
- New Grant Announcement—Article Preparation: Vice-Chairman Bristol will draft, for our review, a press release article for “Rivereast” depicting a overview of our secured completed secured cleanup at 13 Watrous, and our anticipated cleanup overview plan for 103 Main Street and where our new grant award monies will be spent. A photo of redevelopment agency members to possibly be submitted as well for the press release.
- 13 Watrous and 103 Main St. Updates: Relative to 103 Main Street, Vice-Chairman Scott Bristol stated the grant extension is now June 30, 2011. Work is in progress, however a little behind schedule. Expect 80 to 90% project completion with these monies. At that point Public Works could possibly put in for monies to finish esthetics.
Vice-Chairman Bristol gave a slide presentation/overview on the completed secured cleanup of 13 Watrous Street site (Exhibit B). Still some PCB’s left; however, site is now safe. To eliminate any liability, we are waiting to hear from EPA allowing us to use some leftover grant money for a new well for residents on their property because, as it stands now, these residents currently have a deeded right to use our well. Using deed restrictions, and making sure the DEP has permanent easement on site for industrial/commercial use, those residents will have to subordinate their water rights. There is $163,000 left of grant money-- $151,000. and change for TMC; AECOM will get some; and a new well will cost at least $6,000.
- RFQ (Request for Qualifications) Finalized: Vice-Chairman Bristol requested Item 2.0, subtitle “General Tasks to Be Performed by the Qualified Consultant will Include” be changed to “General Tasks that the Qualified Consultant may be Requested to Perform”. In Item 5.0, Selection Process, change “Selection of up to three qualified consultants to make presentations” to “Selection of a minimum of three qualified consultants to make presentations…”. Also in Selection Process, “Award to one consultant (team)…” change to “we recommend to Town Council the award consultant”, to be consistent with 6.0, “Agency Recommendation to Town Council of Preferred Consultant”. (Request for Qualifications draft is Exhibit C.) Chairman
Wolfram requested a motion to make changes to the RFQ draft report, and also a motion for meeting dates for presentations. Vice-Chairman Bristol made a motion to edit the RFQ draft as discussed, post as soon as possible to DAS website prior to Thanksgiving, with due dates for the qualification packages from consultants on Dec 14th, with review by committee at the Dec. 20th Special Meeting. Notice of selection to the short list of consultants of a presentation to be scheduled on the 18th and notified on the 21st, with a time to be announced, contingent upon availability of the community room, with a targeted recommendation to the Town Council and hopefully selection by Town Council at second January meeting on the 25th. Mary Ann Dostaler seconded the motion. Vote unanimous. Motion passed. Public Works Director Hayden made the motion that a one-page legal notice be supplemented with this request. Vice-Chairman Bristol seconded the
motion. Vote unanimous. Motion passed.
- Budget Update: Chairman Wolfram stated we will probably have money left over from 13 Watrous which we can hopefully use and utilize all the grant funds. We do have approximately $40,000. available in assessment grant fund--some will be used for AECOM for various reports and some things with 103 Main Street. Available funding for 103 Main Street is around $190,000. which won’t be utilized completely until Spring of 2011.
- 2011 Meeting Dates: Chairman Wolfram requested a motion to accept the meeting dates on the 2011 calendar on the table as presented by Cathy (Exhibit D). Vice-Chairman Scott Bristol made a motion, seconded by Cindy Karlson. Vote unanimous. Motion passed.
- Old Business: MaryAnn Dostaler followed up with Ann Foust on the $200,000.grant application we did not receive previously, in which Vice-Chairman Bristol had replied he wanted a list of grant recipients. Ms. Dostaler presented the list of recipients. She will follow up with Ann Faust to get feedback from the program manager on the strengths and weaknesses of East Hampton’s grant application..
Ms. Dostaler suggested we may want to bring a message to the January 19, 2011 Planning and Zoning meeting on Incentive Housing Zone. With the overlay zones that P&Z is looking to create, they are looking for feedback on the overall consensus that this is consistent with what our vision of the village center is. They want to ensure there is consensus that this is not out of line with what our visions may be and if it is what recommendations/suggestions do we have to bring this in line with what we envision. This will be discussed further at our December 20, 2010 Special Meeting.
- Public Comments (pertaining to current agenda items only): None.
- Confirm Next Meeting: The meeting scheduled for December 27, 2010 has been rescheduled to a special meeting on December 20, 2010 at a designated location to be announced. Vice-Chairman Bristol made motion as such, seconded by Kay Willson.
- Adjournment: Vice-Chairman Bristol made motion to adjourn the meeting. Cindy Karlson seconded the motion. Vote unanimous. Motion passed. Meeting adjourned at 9:15 p.m.
Respectfully submitted,
Judith L. Pogmore
Recording Secretary
Jlp
Attach.
12-17-10
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