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TOWN OF EAST HAMPTON
Brownfields Redevelopment Agency
Monday, August 23, 2010
7:30 p.m.
Town Hall Meeting Room
APPROVED MINUTES
Present: Chairman Dan Wolfram, William DeMore, Kay Willson, Carla Sylvester, and Cindy Karlson. Also Present: Public Works Director Keith Hayden; and Judy Pogmore, Recording Secretary. Further Representation by: John Bondos, Environmental Consultant from AECOM; and Christine Lombard, Brownfields Project Officer. Absent: Vice-Chairman Scott Bristol, and Mary Ann Dostaler.
Chairman Dan Wolfram called this meeting to order at 7:30 p.m.
- Adoption of Agenda/Added Agenda Items:
Chairman Wolfram wishes to add some items to the agenda: 1b.—Introduction of new member Cindy Karlson; 7bi.—Resolution to form Special Subcommittee to select contract for Watrous; and 8a.—Update on extensions for grants. Kay Willson made motion to accept the amended agenda, seconded by William DeMore. Vote unanimous. Motion passed.
- Introduction of New Member Cindy Karlson:
Chairman Wolfram welcomed new member Cindy Karlson to meeting. She is an environmental attorney with Day/Pitney in Hartford.
- Approval of Minutes—June 28, 2010 & July 26, 2010 Meetings: Mr. Wolfram requested motion to approve minutes from the June 28th meeting. Kay Willson made motion to accept these minutes as presented. Carla Sylvester seconded the motion. Vote unanimous. Motion passed. Chairman Wolfram requested motion to approve the minutes from the July 26th meeting. Carla Sylvester made motion to approve the minutes, seconded by Kay Willson. Vote unanimous. Motion passed.
- Recognition of Valuable Contributions of Ron Buccilli, Past Member: Chairman Wolfram recognized valuable member Ron Buccilli’s contributions to this agency over the past two years.
- Public Comments: None
- Staff Reports: Public Works Director Keith Hayden stated open bid period for 13 Watrous became effective today, 8-23-10.
- Liaison Reports: None.
- New Business:
- Recap of Public Participation Meeting (held immediately prior to this meeting):
Since there was no public participation at this meeting, Chairman Wolfram and Vice-Chairman Scott Bristol will make special effort to stop by folks around Watrous to let them know what is going on with clean up, and send letters to abutters and give them the opportunity to ask questions at that time.
- Establishment of Bid Review Subcommittee for 13 Watrous Street Clean-up Bids:
We received seven open bids to our proposal request deadline of 2:30 today. Plan is to contract the lowest qualified bidder. Average of all seven bids is approximately $140,000. A special subcommittte will be set up to take on the task of reviewing these bids for 13 Watrous, and then move on to next set of bids they get for 103 Main. Also, review the next assessment grant we received. EPA wants us to have contractor in place by end of year.
i. Resolution to Form Special Subcommittee for Contract for Watrous:
Chairman Dan Wolfram read the Resolution (Exhibit A), and requested Carla Sylvester and William DeMore be appointed to special subcommittee to review ITB’s. Vice-Chairman Scott Bristol will also review ITB’s and recommend who to contract. Chairman Wolfram requested a motion be made. Cindy Karlson made motion to accept the resolution and approve the appointments made by the Chair. Carla Sylvester seconded the motion. Vote unanimous. Motion passed.
- Update on Extensions for Grants:
We asked and received extensions on our existing grants. The Watrous, former Summit Thread, clean-up grant extension is the end of December 2010. Assessment Grant #2, clean-up of Gong Bell, 103 Main St., has been extended to June 30, 2011.
- Public Comments (Pertaining to Current Agenda Items Only): None.
- Confirm Next Meeting: The next meeting will be held September 27, 2010 at
7:30 p.m.
- Adjournment: William DeMore made a motion to adjourn. Carla Sylvester seconded the motion. Vote unanimous. Motion passed. The meeting concluded at 7:50 p.m.
Respectfully submitted,
Judith L. Pogmore
Recording Secretary
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