Middle Haddam Historical District Commission
Annual Meeting
May 29, 2008
Eaton E Smith Meeting Room – Town Hall
East Hampton
Minutes
1. Call to Order. Nannette Woodcock, acting Chair, called the meeting to order at 7:55 PM.
2. Roll Call/Appointment of Alternates Nannette Woodcock, Doug Mackeown, James Royster, Christopher Dart, and Rick Walsh. Alternate Christopher Dart was seated for the meeting. Alternate Christopher Dart was seated for the meeting. George Coshow was unable to attend due to illness and Gina Ritchie was unable to attend due to a work conflict which will be resolved as of June (Appointment Subcommittee had misinformed applicants of our meeting schedule).
3. Election of Officers
Richard Walsh nominated for Chair, Nannette Woodcock, Vice Chair, Doug Mackeown, and Clerk, James Royster. Hearing no others, nominations were closed.
Christopher Dart moved to elect Nannette Woodcock as Chair, Doug Mackeown as Vice Chair and James Royster as Clerk for the Middle Haddam Historical District Commission. Motion was seconded by Richard Walsh. Motion carried 5-0-0
4. Public Remarks – Items not on Agenda: None
4. By-Laws/Rules of Procedure Review and Revisions
The commission discussed the proposed revisions as well as those presented at its May meeting and typographical errors in need of correction. With the absence of a number of members and with the desire to proceed strictly in accordance with By-Laws, Chair Woodcock suggested that a final version be distribute to all members 2 week prior to its next regular meeting and a vote be taken at that time. The commissioners appeared to be in agreement with the proposed rearrangement in officer duties and the acting Town Manager suggestion to address the agenda suggestions.
The commissioners discussed possible changes to its procedures to consider inclusion of the option of a preliminary meeting with residents for a COA application. This is intended as a way to avoid false impressions, false starts or delays in the COA process. It was agreed that this might be better undertaken after the handbook has been addressed. It is a suggestion with merit but may need to be considered separately to allow more study of the issue and determination of the appropriate process.
5. 2007 Annual Report
The commission discussed the 2007 Annual Report.
James Royster moved to accept the report and authorize Chairperson Woodcock to send the annual report to the Connecticut Commission on Culture and Tourism with the noted changes. Motion was seconded by Christopher Dart. Motion carried 5-0-0
6. Committees & Appointments
a. Handbook- no committee was appointed as the Commission agreed the handbook will be addressed by the full commission.
b. Delay of Demolition – sample ordinance – the Commission agreed this item will be added to the handbook discussions therefore no committee was appointed.
7. Public Remarks: None
8. Adjournment: The meeting was adjourned at 8:35 PM
Respectfully Submitted:
Kamey Peterson
Recording Secretary
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