Joint Facilities Committee
Special Meeting Minutes
June 15, 2010
A Special Meeting of the Joint Facilities Committee was held at 5:00 P.M. on Tuesday, June 15, 2010 at the Wastewater Treatment Plant. The members in attendance included:
Mark Barmasse Robert Jones
Tom Tripodi Richard LeMay
Dag Lindland and David Kelsey were not in attendance. Also attending were Vincent F. Susco Jr., Public Utilities Administrator and Scott Clayton, Superintendent. Mr. Susco acted as recording secretary.
Call to Order
Chairman Barmasse called the meeting to order at 5:02 P.M. and reminded the members that this was a Special Meeting and the only business that can be transacted is in the call.
HVAC BID AWARD
Chairman Barmasse called upon Mr. Susco to present the results of the second bidding for the HVAC improvements at the Joint Facilities Administration Building. Three bids were received and opened on May 20, 2010. The results were as follows:
Central Mechanical $82,334.00
Emcor Services New England Mechanical $64,995.00
CT Boiler Repair @ $48,200.00
~
Management forwarded all documents to the Nicholas Group, our HVAC engineer/consultant. Their review determined that only one of the proposals, Emcor Services New England Mechanical, Inc. (NEM), will be eligible for a CL&P rebate and provide the requested long term savings.~ Their recommendation, which management concurs with, is to award the contract to Emcor Services New England Mechanical, Inc. at a cost of $64,995.00.
As part of the process Mr. Susco presented the details of the June 9, 2010 Letter of Agreement, made part of these minutes, between the Joint Facilties Committee and Connecticut Light & Power (CL&P). CL&P has determined that the equipment to be utilized in the NEM proposal is eligible for an energy savings incentive to a maximum of $3,000.00.
Upon responding to questions from the members regarding the timeline for installation, the equipment to be used and funding source for the work, the following resolution was moved by Mr. Lemay seconded by Mr. Tripodi and unanimously adopted:
RESOLVED: that management is authorized to sign the June 9, 2010 Letter of Agreement between the Joint Facilties Committee and CL&P to capture up to $3,000.00 in energy rebates substantially in the form as presented at this meeting and made part of the minutes.
The following resolution moved by Mr. Lemay seconded by Mr. Tripodi was unanimously adopted:
Joint Facilities Special Meeting Page 2
June 15, 2010
RESOLVED: that management is authorized to proceed with the HVAC improvements to the Joint Facilties Administration Building with Emcor Services New England Mechanical at a cost not to exceed $64,995.00 substantially in the form as presented at this meeting and made part of the minutes.
The following resolution moved by Mr. Tripodi seconded by Mr. Jones was unanimously adopted:
RESOLVED: that to pay for this work, management is authorized to transfer $64,995.00 from the Joint Facilities Undesignated Fund Balance (Fund 08, ORG 62580582) to the 2009/10 Operations Budget as follows:
$64,995.00 to 62-58-0582-5741 Machinery
This being a Special Meeting there was no further business that could be acted upon and Chairman Barmasse called for adjournment. Mr. LeMay motioned, seconded by Mr. Jones, to adjourn the meeting. All voting in favor the meeting was adjourned at 5:12 P.M.
Respectfully submitted,
Vincent Susco
Acting Recording Secretary
Approved by unanimous vote of the Joint Facilities Committee on July 20, 201
| 
