Joint Facilities Committee
Regular Meeting Minutes
May 18, 2010
A Regular Meeting of the Joint Facilities Committee was held at 5:00 P.M. on Tuesday, May 18, 2010, 2010 at the Wastewater Treatment Plant. The members in attendance included:
Robert Jones Tom Tripodi Dag Lindland
David Kelsey Richard LeMay
Mark Barmasse was not in attendance. Also attending were Vincent F. Susco Jr., Public Utilities Administrator, Scott Clayton, Superintendent and Mark Decker, Colchester Public Works Director. Pamela McCann acted as recording secretary.
Call to Order
Acting - Chairman Kelsey called the meeting to order at 5:02 P.M.
Approval of Minutes
Acting - Chairman Kelsey called for the approval of minutes. Upon motion by Mr. Tripodi, seconded by Mr. LeMay, the minutes of the Regular Meeting of April 20, 2010 were unanimously approved.
Report of Operations
Acting - Chairman Kelsey called upon Superintendent Scott Clayton, to present the April Report of Operations which is made part of these minutes.
Mr. Clayton reported the plant ran within parameters for the period. Routine maintenance items included the dewatering, the primary tanks were swapped, the sodium hypochlorite system was started and the timer controls were completed for the blowers.
Mr. Clayton reported the plant emergency generator was called into service as a result of a downed tree on the power lines. To avoid call outs in the future management will have a bypass switch installed on the generator.
Mr. Susco reported the Channel Monster has been built and will leave the California plant next week. Upon arrival at the Joint Facilties KOVAC Construction will be notified to schedule installation.
Mr. Susco reported that human resources has yet to advertise for the open wastewater operator position.
Budget Status
Mr. Susco presented the budget status for the current fiscal year. Mr. Susco reported the budget continues to be within guidelines and the variances previously reported continue. He reported the labor for the heavy rain storm has been accounted for even though FEMA may reimburse 75% of the labor.
Joint Facilities Committee Page 2
Regular Meeting Minutes
May 18, 2010
Old Business
Mr. Susco reported the 2nd “Invitation to Bid” on the HVAC system is due on Thursday May 20th. Mr. Gianakos from the Nicholas Group assisted in the rewrite of the Invitation to Bid.
Mr. Susco reported he will be out of the office from May 23 to May 31. He expects to have results of the bidding available to all members by the first week of June.
Mr. Clayton reported Associated Security Corporation, Inc of East Hartford, CT. has been chosen to provide remote monitoring services for all lift stations in the collection area. The cost for these annual services is $1,560.00 and Associated Security has agreed to maintain this current pricing through 2013. In addition Associated Security will absorb the cost of replacing all the dialers.
Mr. Decker expressed his satisfaction with the proposal as the services include the Town of Colchester and they will be able to realize a cost savings.
Miscommunication resulted in the inordinately high nitrogen numbers produced during the first week of May. Mr. Clayton explained that the blowers were inadvertently shut off rather then cycled as requested by Grant Weaver, Water Planet.
Mr. Susco reported that our $46,000.00 application for new and upgraded nitrogen controls has been submitted to the DEP.
New Business
Mr. Susco reported on the Federal Government’s FEMA Disaster Declaration for the lower counties of Connecticut. He explained there is an opportunity for the Joint Facilties to file a claim and possible recoup the expenses associated with the recent rain events. He recently attended the Applicant’s Briefing in Old Saybrook and upon submission and acceptance of the “Participation Forms” preliminary forms a meeting will be schedule with a FEMA representative.
Adjournment
Mr. LeMay motioned, seconded by Mr. Jones, to adjourn the meeting. All voting in favor the meeting was adjourned at 5:30 P.M.
Respectfully submitted,
Pamela McCann
Recording Secretary
Approved by unanimous vote of the Joint Facilities Committee on July 20, 2010
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