Joint Facilities Committee
Regular Meeting Minutes
June 16, 2009
A Regular Meeting of the Joint Facilities Committee was held at 5:07 P.M. on Tuesday, June 16, 2009 at the Wastewater Treatment Plant. The members in attendance included:
Mark Barmasse, Chairman (arrived at 5:11P.M.)
Robert Tarlov David Kelsey
Mr. Dag Lindland, Thomas Tripodi and Mr. Kenneth Fargnoli were not in attendance. Also attending were Vincent F. Susco Jr., Public Utilities Administrator, Scott Clayton, Superintendent, Mark Decker, Public Works Director of Colchester and Pamela McCann recording secretary.
Call to Order
Vice - Chairman Kelsey called the meeting to order at 5:07 P.M.
Approval of Minutes
Vice - Chairman Kelsey called for the approval of minutes. Upon motion by Mr. Tarlov, seconded by Mr. Kelsey, the minutes of the Regular Meeting of April 21, 2009 were unanimously approved.
Report of Operations
Vice-Chairman Kelsey called upon Superintendent, Scott Clayton, to present the April and May Report of Operations which are made part of these minutes.
Chairman Barmasse arrived at 5:11P.M.
Mr. Clayton reported the plant operated within parameters during the reporting period. The majority of the time was spent performing routine operations and maintenance in preparation for the summer season.
The recently installed septage handling unit encountered some trouble during the start up process and the manufacturer, Lakeside Equipment Company, was required to be called back to repair the unit. The unit required extensive repairs which to date have not been fully explained to management. Since the repair the unit has functioned normally.
Mr. Clayton reported on a call received from DEP regarding odors emanating from the Airline Trail. A walk of the trail was scheduled on Saturday, May 16, 2009 at which time no sewage odor was observed. During the walk Mr. Clayton explained we have received similar calls of odors always about this time of year. He believes the seasonal vegetation along the trail which comes into bloom after extended wet periods is responsible for the odors. Mr. Clayton assured the DEP representative that should a break occur along the force main it would be noticed instantly by the operators. The DEP officer agreed with Mr. Clayton and thanked him for taking the time to meet with him.
Mr. Clayton reported the “Channel Monster” at the Colchester station requires repairs. The unit has been shipped back to the manufacturer and the repair has been authorized.
Budget Status
Mr. Susco reported the budget continues to be within guidelines and the variances previously reported remain. In preparation for the end of the year numerous purchase orders need to be closed. Mr. Susco anticipates 90% of the expense budget will be spent leaving a balance of approximately $200,000.00. He reported revenues from septage receiving are tracking behind what was projected and that some of the savings on the expense side will be used to offset the loss. End of year transfers are being prepared for the next meeting scheduled for July 21, 2009.
Old Business
Mr. Susco reported the changes for the Intermunicipal Agreement will be in draft form for the August meeting.
Mr. Susco reported there has been no progress on contract negotiations as a result of the Town Manager being involved with the Town Budget process.
New Business
Mr. Susco updated the members on the status of the Notice of Violation, NOV, received from the Department of Environmental Protection on May 13, 2009. He explained the plant has not had a Class III Wastewater Operator, as required by DEP Regulations, since 2002. He explained the reasons for this and outlined the Action Plan that was submitted to the DEP for correction of the violation.
Mr. Susco reported the public notification required for renewing the NPDES permit for discharging wastewater at the treatment plant has been accomplished.
The next meeting of the Joint Facilities Committee will be July 21, 2009 at 5:00 PM
There was no further business.
Adjournment
Mr. Kelsey motioned, seconded by Mr. Tarlov, to adjourn the meeting. All voting in favor the meeting was adjourned at 5:32 P.M.
Respectfully submitted,
Pamela McCann
Recording Secretary
Approved by unanimous vote of the Joint Facilities Committee on July 21, 2009
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