Joint Facilities Committee
Regular Meeting Minutes
April 21, 2009
A Regular Meeting of the Joint Facilities Committee was held at 5:02 P.M. on Tuesday, April 21, 2009 at the Wastewater Treatment Plant. The members in attendance included:
Mark Barmasse, Chairman (arrived at 5:05P.M.) Thomas Tripodi
Robert Tarlov David Kelsey
Mr. Dag Lindland and Mr. Kenneth Fargnoli were not in attendance. Also attending were Vincent F. Susco Jr., Public Utilities Administrator, Scott Clayton, Superintendent, Mark Decker, Public Works Director of Colchester and Pamela McCann recording secretary.
Call to Order
Vice - Chairman Kelsey called the meeting to order at 5:02 P.M.
Approval of Minutes
With the consensus of the members present Vice Chairman Kelsey requested that the minutes of the March 16, 2009 be tabled until additional members’ arrived.
Report of Operations
Vice-Chairman Kelsey called upon Superintendent, Scott Clayton, to present the March Report of Operations which is made part of these minutes.
Mr. Clayton reported the plant ran within parameters during the reporting period. The chlorine pumps are up and running.
Chairman Barmasse arrived at 5:05P.M.
Routine operations and maintenance were the predominate activities over the past month. Problems with Hebron’s Old Railroad lift station required several days to resolve. While the station was off line waste was transported by truck until outside vendors could replace the damaged pump. A review of station history determined this pump was recently rebuilt and will be replaced under warranty.
Work at the East Hampton Clark Hill Pump station has been completed and the station has been functioning normally.
At the request of the Colchester BOE our crew assisted in eliminating a blockage at the Elementary School.
The recent resolutions to several start up issues associated with the Septage Receiving facility has not produced the required results. The unit remains offline and the manufacturer (Lakeside Equipment) has been called to respond to the continuing problems.
Mr. Clayton reported the high pressure pump on the 1989 Vactor truck requires servicing and the vehicle has been sent out for repairs.
Before concluding his report Mr. Clayton responded to questions from several members of the committee.
Vice-Chairman Kelsey turned the meeting over to Chairman Barmasse.
Approval of Minutes
Mr. Barmasse called for the approval of minutes. Upon motion by Mr. Tarlov, seconded by Mr. Barmasse, the minutes of the Regular Meeting of March 17, 2009 were unanimously approved.
Budget Status
Mr. Susco presented the Disbursements/Transfers/Appropriations for the 2008/2009 Fiscal Year.
Upon motion by Mr. Tripodi seconded by Mr. Tarlov the following disbursements, transfers and appropriations for the 2008/2009 Fiscal Year were unanimously approved.
RESOLVED: that the Joint Facilities hereby approves the following disbursements to General Government:
$10,673.00 to Interfund Service Charges (Financial Reports) 62-58-0582-5595,
$ 1,932.00 to Prof/Tech Services (Audit Report) 62-58-0582-5330,
$ 482.00 to Electricity (Street Lights) 62-58-0582-5622 and
$ 97, 400.00 to Res. for Cap. & Non-recurring to the Joint Facilities Capital Budget (Fund 88)
And transfers
$46,000.00 from Fund 11, (Septage Improvement), to fund 08 acct # 08-19-998-47321 for operating budget revenues.
With the end of the fiscal year approaching Mr. Susco made the members aware of several line items that have exceeded or will exceed budgeting parameters. He explained it would be premature to propose transfers and assured the members that the overall budget total is not in jeopardy.
Mr. Susco presented the final operating and revenue budget for 2009/10 as modified by input from the members. This budget also includes final flow data as required by the Intermunicpal Agreement (IMA). The final budget reflects a proposed increase in expenses of $58,027 or 3.42% over last year.
A copy of the budget is made part of these minutes.
The following motion moved by Mr. Tarlov, seconded by Mr. Kelsey was unanimously approved:
RESOLVED: That the 2009-2010 Joint Facilities Operating Budget, as presented by management, is hereby approved.
Old Business
Mr. Susco reported work will begin on the requested language modification by the members to the Intermunicipal Agreement. He indicated he will have a draft for discussion purposes available at the next meeting.
Mr. Susco reported there have not been any further negotiating sessions since our last meeting.
New Business
At the suggestion of management the members agreed that the May 19, 2009 meeting should be cancelled. The next meeting of the Joint Facilties Committee will be June 16, 2009 at 5:00 PM
There was no further business.
Adjournment
Mr. Tripodi motioned, seconded by Mr. Kelsey, to adjourn the meeting. All voting in favor the meeting was adjourned at 5:31 P.M.
Respectfully submitted,
Pamela McCann
Recording Secretary
Approved by unanimous vote of the Joint Facilities Committee on June 16, 2009
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