East Hampton Housing Authority
Chatham Acres
East Hampton, CT 06424
A meeting was held on October 20, 2010. The meeting opened at 6:05pm. Members present were Patricia Dufour, Tom Denman, Jo Ann Ewing, Ann McLaughlin, Jodi Brazal and Judie Bobbi. Monica Kangley was absent.
Minutes:
Ms. McLaughlin made a motion to approve the Minutes of September 15, 2010. Mr. Denman seconded. Vote was unanimous.
Mr. Denman made a motion to approve the Special Meeting Minutes of September 28, 2010. Ms. Ewing seconded. Vote was unanimous.
Public Comments:
William Marshall spoke regarding the TOTB petition and going door to door. He stated that he was allowed to go door to door since there have been past incidences of politicians going to apartments. The Board will address the issue of a written policy and order signage.
Bills and Communication:
Quote was received from Cooper Trees on the cost of 4 trees to be removed at Bellwood Court.
The Board has a previous quote from Precision Landscaping to remove just the maple tree. A motion was made by Mr. Denman to accept the quote from Cooper Tree as it is the lower quote. Ms. Ewing seconded. Vote was unanimous. The Chairman asked Ms. Brazal, our new RSC to talk to the residents who live in the area of the maple tree to get some suggestions on what may be put in its place.
Cash Report:
Ms. Bobbi presented the bank reconciliation for September 2010 for the Board to review. The report will be filed for audit.
Old Business and New Business:
Ms. Bobbi reported that the MOU for the ARRA Weatherization Program has been signed with our intent to participate. We are now waiting for CRT to call us to arrange to come out to do the audit of the apartments.
The Entry Policy that was voted on at the last meeting was sent out to the police, fire and ambulance departments.
The water tests are in compliance with the Department of Health regulation. Also, we sent a letter out to let them know that each apartment was notified. All items in Sanitary Water Survey have be addressed including disconnect of the well no longer being used.
In the Audit discussion a question was asked regarding the comment about the RSC funding that the Board should revisit it if the funds are not restored to full funding. Ms. Bobbi noted that the Board should address where the funding should be supplemented from if this happens next year.
Ms. Bobbi presented the proposed 2011 Budget. A draft has been sent to CHFA for review. Ms. McLaughlin made a motion to approve the 2011 Budget pending approval from CHFA. Mr. Denman seconded. Vote was unanimous.
Congregate: After a short discussion it was decided to wait until after the election and set up meetings with our state representative and state senator. Also, touch base with CRT who seemed interested in our plans.
Ms. Bobbi presented the Board with the Quarterly Financial Report for September 30, 2010.
Vacancy – 0
The Board agreed to set the winter meeting time for Nov., Dec., Jan., Feb. and Mar. at 12 noon.
Ms. McLaughlin suggested that next year we hold our meetings on a quarterly basis at Bellwood Court. Ms. Bobbi will note this in making the 2011 meeting schedule.
Tenant Commissioner: None
A motion was made by Ms. McLaughlin to adjourn at 7:38pm. Ms. Ewing seconded.
Respectfully submitted by Judie Bobbi, recording secretary
CC: Board Members, Town Manager, Town Clerk, Town Council
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