East Hampton Housing Authority
Chatham Acres
Governor Bill O’Neill Drive
East Hampton, CT 06424
A meeting was held on May 19, 2010 at Bellwood Court. The meeting opened at 6:10pm. Members present were Patricia Dufour, Jo Ann Ewing, Tom Denman, Ann McLaughlin, Monica Kangley and Judie Bobbi. Nine residents of Bellwood Court attended.
Minutes: A motion was made by Ms. McLaughlin to approve the minutes of April 21st. Mr. Denman seconded. Vote was three in favor and one abstention.
Bills and communication:
Citizens Bank sent pin numbers for Commissioners to be used for wire transfers. Commissioners should call in to verify and then keep number in a secure location.
The Hartford Insurance Co. sent paperwork for payroll audit. Ms. Bobbi completed and returned. We should be receiving a refund when the information has been verified. This is the last of the policies that were under DAS.
Ms. Bobbi noted that she had not been able to talk to Mr. Hayden at the Public Works and she sent him an email on May 3rd but has not had a reply. Ms. Kangley reported that the sidewalk issue was brought up at a recent Town Council meeting. Ms. McLaughlin also talked to Mr. O’Keefe following a Commission on Aging meeting.
CHFA sent a letter notifying the Housing Authority that we have been assigned a new asset manager, Orrie Vardar.
Cash Report:
Reconciliation for April 2010 for Citizens bank was presented by Ms. Bobbi. The reconciliation for Bank of America for April 2010 was presented by Ms. Bobbi. Ms. Bobbi noted that Bank of America has been notified of our decision to close the checking account when all checks have cleared. The reports will be filed for audit.
Old Business and New Business:
Ms. Bobbi has composed a check list as requested by the Board to be used for a vacant apartment. The list will be mailed with the minutes.
The light pole painting at Chatham Acres has begun. Ralph Gross has estimated it will take about 3 gallons of primer and 3 gallons of paint to do the job. It will average about 3 hours per pole which includes the grinding. We have 3 poles with covers missing and these will be replaced. Also, Ralph will look at making covers for the top of the lights to prevent water from getting into the bracket. The broken pipe on the pole by the dumpster will also be repaired.
Ms. Bobbi reported that all apartment inspections have been completed.
The Weatherization Program that was to be administered by DECD has now been sent to DSS. Ms. Bobbi has spoken to them about getting things going. We should be at the top of the list since we are the third housing authority to call them regarding the change of venue. Ms. Bobbi was told that the deputy commissioner should be sending out letters in the next week or two. Ms. McLaughlin asked about the 5 windows with problems and Ms. Bobbi hoped they could be included in that program.
Ms. Bobbi reported there are no vacancies.
Mr. Denman reminded the Board about the ethics meeting the Town has asked all commissioners to attend.
Ms. Bobbi will call a couple of paving companies which we used in the past for estimates.
Congregate: Ms. Bobbi gave each commissioner a draft copy of an RFP to be used to choose a consultant. Board members should respond by Monday, May 24th with approval, comments or changes. A special meeting may be called if needed.
Public Comments: Ms. Nadeau from #4 Bellwood Court has concerns about the dumpster for recycling. She is wondering if people in town are using us as a place to drop there rubbish. Residents were asked to keep an eye out and if possible get a license number and give it to Ms.
Bobbi.
Tenant Commissioner:
Ms. Kangley reported she has not yet heard about her re-appointment. Ms. Dufour will check to see what is holding up the tenant commissioner appointment.
Officers for the 2010 – 2011 Board to be voted on at the Annual Meeting on June 16th were nominated.
Chairman: Ms. Kangley made a motion to nominate Patricia Dufour for chairman. Ms. McLaughlin seconded.
Vice Chairman: Ms. McLaughlin nominated Tom Denman for vice chairman. Ms. Ewing seconded.
Secretary: Mr. Denman nominated Jo Ann Ewing for secretary. Ms. Kangley seconded.
Treasurer: Ms. Ewing nominated Ann McLaughlin for treasurer. Mr. Denman seconded.
Election will take place at the Annual Meeting to be held at Angelico’s Lake House on June 16th at 6pm.
Commissioners should notify Ms. Bobbi if they will be bringing a guest to the dinner.
A motion was made by Ms. McLaughlin to adjourn at 7:10pm. Ms. Ewing seconded.
Respectfully submitted by Judie Bobbi, recording secretary JB
| 
