Town of East Hampton
Facilities Implementation Task Force
October 23, 2008
Town Hall Meeting Room
Minutes
Present: Melissa Engel, Dr. Golden, Frank Grzyb, Ted Hintz, Jeff O’Keefe, John Tuttle, Mike Vasquenza
Absent: Jeff Jylkka, Sue Weintraub
Call to order: Chairperson Engel called the meeting to order at 8:03 a.m. Jeff Jylkka joined the meeting at 8:08 a.m.
Approval of Minutes: A motion was made by Ted Hintz, seconded by Mike Vasquenza to approve the minutes of the Facilities Implementation Task Force of October 16, 2008 as written. Voted (8-0)
Ted Hintz reported that at their meeting on October 20, 2008, the members of the Board of Finance discussed the transfer of $45,000 from the contingency fund for the purpose of going forward with the following two facilities priority projects:
- The addition to the Memorial School to house the new Center School; and
- Simultaneously renovating the Center School for a new Town Hall and renovating the high school to include a science lab wing and infrastructure for computer technology.
Discussion included the following:
1. The Town’s needs for more facilities, including a new senior center, recreational plan and additional parking as well as the two priority projects;
2. The inclusion of community groups and their input on this and other facility projects. However, other members remarked that this will be done at the Town Council level as the projects move forward.
Ted Hintz, Jeff Jylkka and Jeff O’Keefe discussed funding options. Depending on funding options in the Funding Scenario, the spring of 2009 is a tentative target date to begin the facilities projects. Jeff Jylkka explained the funding and timing for the proposed priority projects on the attached Funding Scenario. (Melissa Engel left the meeting at 8:25 a.m.) Discussion also included keeping the expenditures within ¼ mill increase for the budget, keeping spending to under 5% annually, and keeping debt under 10% of the operating budget.
The next meeting will be October 30, 2008 at 8:00 a.m.
Adjournment: A motion was made by John Tuttle, seconded by Mike Vasquenza to adjourn. The meeting concluded at 8:38 a.m.
Respectfully submitted,
Karen S. Peterson
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