Town of East Hampton
Design Review Board
Organizational Meeting
Tuesday, October 2, 2007
Town Hall Annex
7:00 p.m.
Minutes
Present: Michael Allstadt (arrived at 7:30 p.m.), Linda Axline, Kevin Burnham, Scott Hill, Diana Marsh, Mary Ann Ciriello (alternate) and Gary Hall (alternate). Also present were Town Manager Alan Bergren and Recording Secretary Cathy Sirois.
Call to order and Welcome: Town Manager Alan Bergren called the meeting to order at 7:15 p.m. Mr. Bergren welcomed all of the members and expressed the Town Council’s appreciation for everyone volunteering for this board.
Introduction/Background/Interests of Members:
Mr. Bergren requested that all members introduce themselves and provide a brief background and why they were interested in serving on the Design Review Board.
Mr. Bergren explained the expectations of the alternates on the Board. He also noted that most boards follow Roberts Rules of Order. Two copies of the book will be provided to the Chair and Vice Chair. Mr. Bergren also noted that he will assist in setting up a preliminary budget for the remainder of this year.
Nomination and Election of Chairperson:
Ms. Ciriello nominated Scott Hill as Chairman. Seconded by Mr. Burnham. Mr. Burnham moved to close nominations. Seconded by Ms. Axline. So Voted (6-0).
The meeting was then turned over to Mr. Hill.
Nomination and Election of Vice Chairperson:
Mr. Hall nominated Diana Marsh as Vice Chairperson. Seconded by Mr. Hill. Mr. Burnham moved to close nominations. Seconded by Ms. Ciriello. So Voted (6-0).
Discussion of Rules of Procedure:
Mr. Hill would like to obtain a copy of Hartford’s Design Review Board procedures. The Town Manager will also request information from the Connecticut Conference of Municipalities on other town’s Design Review Boards. Further discussions on Rules of Procedure will be continued at the next meeting.
Consider Liaisons to Town Agencies:
Mr. Bergren explained the expectations of liaisons to other boards and commissions. Planning & Zoning will be referring items to this board for advisory opinions. Other boards may also ask for advisory opinions of the Design Review Board. The Board decided to assign liaisons after Rules of Procedure are formed.
Mr. Bergren provided a copy of the Preservation of Place grant to the Board for their information.
There was general conversation regarding expectations of the Board.
Consideration of Regular Meeting Dates:
Through consensus the Board decided on the 2nd Wednesday of the month at 7:00 p.m. in the Town Hall Meeting Room for regular meetings. For the month of October, a special meeting will be held on Thursday, October 25, 2007 at 7:00pm.
General Discussion of Duties & Responsibilities:
The ordinance creating the Design Review Board will be distributed to each member. Mr. Hill asked each member to come prepared to discuss design standard ideas at the next meeting.
Mr. Bergren reviewed Freedom of Information Act information with the Board. A copy of the Highlights of the Freedom of Information Act will be distributed at the next meeting.
Other Matters Pertinent to Design Review Board’s Jurisdiction:
None at this time.
Adjournment:
Mr. Burnham made a motion to adjourn the meeting at 8:30 p.m. Seconded by Ms. Marsh. So voted (7-0).
Respectfully submitted,
Cathy Sirois
Recording Secretary
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