Town of East Hampton
Commission on Aging (COA)
Thursday, June 11, 2009
East Hampton Senior Center
The first meeting of the Commission on Aging (COA) was held June 11, 2009 at the East Hampton Senior Center. The meeting opened at 3:00pm. The new commissioners were all present: Lance Q. Johnson, Mary Jo Shafer, Nelson Maurice, Ann McLaughlin, Bunny Simko, staff present: Town Manager Jeffery O’Keefe, Jo Ann Ewing, Town Council Chairperson & Senior Center liaison, Melissa Engel.
Call to Order:
Mr. O’Keefe welcomed the new commissioners. He reviewed the purpose of the COA. He introduced Ms. Melissa Engel to the group.
Introductions:
The Commissioners introduced themselves and shared why they were interested in sitting on this newly formed Commission.
Nominations:
Chairperson:
A motion was made by Ms. McLaughlin to nominate Ms. Simko for Chairperson. Mr. Maurice seconded the motion. (Voted 5-0)
Vice Chairperson:
A motion was made by Ms. Shafer to nominate Mr. Johnson for Vice Chairperson. Ms. McLaughlin seconded. (Voted 5-0)
Discussion of Rules of Procedure: Mr. O’Keefe reviewed the importance and necessity of Robert’s Rules of Order to run meetings. He also briefly discussed what constitutes a ‘pubic meeting’ (if three or more people discuss topics concerning the COA) this is especially important to remember when e-mailing concerns among members. Freedom of Information rules need to be adhered to. All meetings will follow the state statutes regarding posting of meeting notices, minutes. Mr. O’Keefe stated a recording secretary would be assigned to this Commission and all meetings would be recorded as the other commissions are.
Liaisons of Town Agencies: Ms. Engel is the liaison for the Senior Center and is willing to be the liaison for this commission. Mr. O’Keefe also discussed the need to identify and communicate concerns. The representation of two Housing Authority Commissioners (Ms. McLaughlin and Ms. Ewing) brings a wider perspective to the commission.
Consideration of Regular Meetings: Ms. Ewing had polled the members prior to this meeting date and Thursday afternoon appeared to work well for everyone. The group decided it will meet the 2nd Thursday of the month in the meeting room at the Town Hall at 3:00pm, commencing August 13, 2009.
General Discussion of Duties & Responsibilities:
Ms. Ewing discussed the needs are great within the community regarding the elderly. An open invitation was extended to the commissioners to visit the Center so they can get an idea of what and how services are provided to the elderly population. Mr. O’Keefe also discussed a variety of areas the Commission can look into to help provide services to the elderly. IE: funding/grant opportunities, determining funds available for people in need. The COA needs to establish a Mission Statement.
Ms. Simko asked if there was a budget for this Commission. He stated not for this year, but suggested the Commission start developing a needs list for a budget and submit it to him.
Adjournment:
Ms. McLaughlin made a motion to adjourn the meeting at 3:50 p.m., second by Mr. Johnson. (Voted 5-0)
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