TOWN OF EAST WINDSOR
WATER POLLUTION CONTROL AUTHORITY
Minutes of Meeting of July 25, 2007
Members Present: Paul Anderson, Tom Davis, Reggie Bancroft, Dave Tyler and Ed Farrell (Alternate)
Members Absent: Mark Livings and Jim Barton (Alternate)
Others Present: WPCA Superintendent Kevin Leslie, WPCA Attorney Vincent Purnhagen, and Recording Secretary Laura Michael
Time and Place
Paul Anderson, Chairman, called the meeting to order at 7:00 p.m. at the East Windsor Water Pollution Control Authority Administration Bldg., 192 South Water St., East Windsor, CT
I. Designate Alternate to Sit for Absent Member
Ed Farrell was designated to sit in for Mark Livings.
II. Acceptance of Minutes of June 27, 2007
Motion: To accept the amended minutes of June 27, 2007.
The last sentence of the first paragraph on page 5 should read, “This truck would be kept parked except for use for sewer repairs.”
Bancroft/Davis
Abstained: Tyler
Passed
III. Payment of Bills
Motion: To authorize the payment of the July 25, 2007 bill sheet in the amount of $39,511.46
Farrell/Bancroft
Discussion: Mr. Leslie went over the bill sheet outlining any unusual bills.
Passed unanimously
IV. Election of Officers
Motion: To nominate Paul Anderson for another term as Chairman.
Tyler/Bancroft
Passed unanimously
Motion: To nominate Tom Davis as Vice Chairman.
Tyler/Bancroft
Passed unanimously
Motion: To close nominations.
Bancroft/Tyler
Passed unanimously
Motion: To appoint Paul Anderson Chairman and Tom Davis Vice Chairman.
Tyler/Bancroft
Passed unanimously
V. Visitors
Dorothy Mattesen, 21 So Main St - not present
Mary Jane Kirchoff, 26 Highland Ave
Mary Jane Kirchoff of 26 Highland Avenue in Broad Brook introduced herself and her sister Susan Kirchhoff to the Board. She explained and provided proof from the Assessor’s Office that her property is a single family residence with an in-law apartment. She is being billing for two sewer units, $452, and feels she should be billed for one unit, since it is a single family residence and the in-law apartment can’t be rented out. The Board agreed that it was an error on the WPCA’s part and she should only be charged for one unit of use.
*Attorney Purnhagen arrived at 7:20 pm and remained until adjournment
Motion: To correct the billing of Mary Jane and Susan Kirchoff, 26 Highland Avenue. Change to a single family, abiding by regulations and eliminating the $226 from the charge.
Tyler/Bancroft
Passed unanimously
Mary Jane Kirchoff thanked the Board; she and her sister left the meeting at this time.
Tim Fitzgerald, Sean Patrick’s, 4 Prospect Hill Rd
Tim Fitzgerald introduced himself to the Board. He is renting unit 4A Prospect Hill Rd, known as Sean Patrick’s, from Jim Balis. He stated that he received a sewer use bill for 21 units, $4746. He presented current water bills; his usage to date is 217,000 gallons. Mr. Anderson explained that the WPCA bills in arrears. This year’s sewer bill is based on the previous 12 months water usage. Mr. Leslie explained that there was a different tenant during part of that 12 month period; there were possible water leaks and old equipment but the water went down the drain. Mr. Anderson explained that an adjustment could not be made for water that went down the drain. Mr. Fitzgerald’s issue is with Mr. Balis. The WPCA bills all commercial properties by the same standards. Mr.
Fitzgerald thanked the board and left the meeting at this time.
Motion: To suspend the regular meeting for the purpose of holding the Public Hearing scheduled at 7:30 p.m.
Bancroft/Davis
Passed unanimously
VI. Public Hearing Scheduled at 7:30 p.m.
Motion: To open the public hearing for Newberry Village LLC, 1 Blue Heron Way through Mansions at Canyon Ridge LLC, 3 Canyon Ridge Dr.
Tyler/Bancroft
Passed unanimously
There was no one present for Newberry Village LLC, 1 Blue Heron Way. Mr. Leslie stated that this is a new active adult condo and one-half of the FCC has been paid.
There was no one present for Newberry Village LLC, 5 Mockingbird Lane. Mr. Leslie stated that this is a new active adult condo and one-half of the FCC has been paid.
There was no one present for Newberry Village LLC, 7 Mockingbird Lane. Mr. Leslie stated that this is a new active adult condo and one-half of the FCC has been paid.
There was no one present for Newberry Village LLC, 5 Red Fox Trail. Mr. Leslie stated that this is a new active adult condo and one-half of the FCC has been paid.
There was no one present for JDR LLC, 22 Farms Rd. Mr. Leslie stated that this is a new single-family residential property and one-half of the FCC has been paid.
There was no one present for Benson Enterprises, Inc., 23E Pasco Dr. Mr. Leslie stated that this is a new residential condo and one-half of the FCC has been paid.
There was no one present for Benson Enterprises, Inc., 23F Pasco Dr. Mr. Leslie explained that this is a new residential condo and one-half of the FCC has been paid.
There was no one present for Rejean Realty, 15A-D Reggie Way, Norton Glen. Mr. Leslie stated that this is a new four-unit condo building and one-half of the FCC has been paid.
There was no one present for Mansions at Canyon Ridge LLC, 1 Canyon Ridge Dr. Mr. Leslie stated that this is the club house for the apartment complex and one-half of the FCC has been paid.
There was no one present for Mansions at Canyon Ridge LLC, 2 Canyon Ridge Dr. Mr. Leslie stated that this is a new ten unit apartment building and one-half of the FCC has been paid.
There was no one present for Mansions at Canyon Ridge LLC, 3 Canyon Ridge Dr. Mr. Leslie stated that this is a new ten unit apartment building and one-half of the FCC has been paid.
Motion: To close the public hearing for Newberry Village LLC, 1 Blue Heron Way through Mansion’s through Mansion’s at Canyon Ridge LLC, 3 Canyon Ridge Dr.
Bancroft/Davis
Passed unanimously
Motion: To resume the regular meeting.
Bancroft/Davis
Passed unanimously
VII. Receipt of Applications – there were no new applications
VIII. Approval of Applications – there were no applications to be approved
IX. Legal
Pump Station Agreement – Chapman Properties, Mansions at Canyon Ridge
Mr. Leslie reported that they are ready to wrap this up. In June Hal sent a letter with the last of the details. It included the laterals, spare parts list and O&M/Capital replacement costs. At the last meeting he had not received a response, now he has received one. Chapman is in agreement with the conditions. Hal would like to formally draft the agreement and get the Board’s approval.
Motion: To accept the three items, O&M/Capital Replacements Costs, item #1 and item #2 of the memo dated July 12, 2007.
Farrell/Davis
Passed unanimously
Pump Station Agreement – SJK Properties, Quarry Meadows
This item will be kept on the agenda.
Rya Corporation
Mr. Bancroft asked if there was any new information on the Rya Corp. Attorney Purnhagen replied that a hearing will be scheduled for mid to late August. The item will be added to the Legal portion of the agenda in the future.
X. Action on Facility Connection Charges
Motion: To impose the Facility Connection Charges as published for Newberry Village LLC, 1 Blue Heron Way through Mansions at Canyon Ridge LLC, 3 Canyon Ridge Dr.
Tyler/Farrell
Passed unanimously
XI. Unfinished Business
Newberry Rd Assessments
Mr. Leslie distributed data sheets. He explained that he needed to look further at the LTP Realty property; it was originally three parcels put together and then re-divided. Mr. Leslie explained that they would be assessing about $330, 000 to ten properties; do they want to stick to the original plan of assessing 100% of the cost of the project? Mr. Leslie asked Attorney Purnhagen what they could do with the money from the assessments. There was no borrowing involved, the Town funded the project. Does the money have to go back to the Town or can it be set aside for future sewer projects? Whatever formula is used on the Newberry Rd Assessments, will be used on the Prospect Hill Rd Assessments.
First Selectman, Ed Filipone, asked to be put on the August agenda. He stated that he was disappointed that the Route 140 Sewer Project didn’t go through. He asked if future FCC money could be dedicated to funding Route 140 sewers. Mr. Leslie explained that the FCC money is used to pay the debt of the construction of the plant. Mr. Leslie asked Attorney Purnhagen if the FCC Regulations could be modified. There will be a time when the bond for the plant will be paid off.
Mr. Leslie explained there were three questions to answered,
1. Can Newberry Rd Assessment money be used for future sewer projects?
2. Can the FCC Regulations be modified to take a portion of the FCC and set it aside for sewer projects?
3. When the bond is paid, will the FCC continue to be collected?
This will be placed on the August agenda.
Mr. Tyler stated that the sewers are a value to the Town; if assessed at a lower percentage, the remainder could be paid for by the Town as a benefit to them. Mr. Leslie will do the calculations for the assessments and see how they look.
Prospect Hill Rd Assessments
This will be addressed after the Newberry Rd Assessments are completed.
Modification of Sewer Service Area
Mr. Leslie reported that map drafts had been distributed and some comments were received. Mr. Tyler stated that he has a problem with the map; his property which had been in the sewer service area has been taken out. Mr. Tyler stated that there are other people who have problems with the map and have come to him about it. He feels property owners should be notified of any changes made to their property. Mr. Anderson stated that this is in the draft stage; there is still a lot of data to apply. This was used for referral to other agencies; there are other inputs to apply. It is not at an approval point yet. People will have the opportunity for comment, but it is not at that point yet. Mr. Tyler stated that properties should be added to the sewer service area not taken out. He bought his property
knowing he could have sewers; it should not be taken out. He can’t justify taking sewers away from people.
Mr. Anderson said they would schedule a workshop for the sewer service area map. Mr. Tyler said he would like to attend.
XII. New Business
Superintendent’s Report
Mr. Leslie reported that he is still waiting for Cox to install the high speed internet. He has spoken with Dave Rajala, the Town IT person, to network with the Town. The GIS is progressing. The extra costs at Mill Pond Village were added to their sewer use bill and have been paid. The switch from 70,000 gallons to 60,000 gallons was made; we picked up a few units. The bid for the vacuum/jet truck came in under the allotted amount and the PO will go out from the Selectman’s Office. It will take approximately six months to build. Steve Bednarz has received his Operator I license, has passed his collection system exam, and has his CLD learners permit; he is working out very well. Mr. Leslie would like to move him up to the next
operator’s level which would increase his pay rate. His new rate of pay will be $15.00 per hour; the Board agreed.
Transfer of Perri Lane O/M Money
Mr. Leslie explained that one twelfth Perri Lane O/M Money should be transferred into the Pump Station Operating Account. This should be done annually.
XIII. Adjournment
Motion: To adjourn the meeting at the meeting at 8:41pm
Bancroft/Davis
Respectfully submitted,
Laura Michael
Recording Secretary
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